Minutes - 2016 - Eagle Public Library - 04/11/2016 - RegularMINUTES
Eagle Library Board of Trustees
April 11, 2016
CALL TO ORDER
1. Time: 07:13 PM
ROLL CALL:
2. SOELBERG, ROGERS, DOVER, PRESTON
ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA
3.
DOVER
Motion to approve Agenda as written:
ROGERS
Second:
Approved.
APPROVAL OF MINUTES
4. :
A. March 7, 2016 minutes
DOVER
Motion to approve Minutes as written:
ROGERS
Second:
Approved.
APPROVAL OF BILLS:
5.
Steve said, regarding bills, they were standard.
Terri asked about M & O Office bill; Steve explained it
was for the photocopier. Terri also asked about Value
Line expense, and Steve explained it was for the Online
subscription.
DOVER
Motion to approve Bills as presented:
ROGERS
Second:
Approved.
pg. 1
Minutes – April 11, Eagle Library Board of Trustees meeting
REPORTS:
6.
A.Friends of the Library Report
(Friends’ Board
Representative)
No Friends of the Library Representative was present; Steve
offered that The Friends of the Library Book Sale was in mid-
May, maybe May 13 & 14. The Friends Luncheon was mentioned as
Thursday of that week, i.e., April 14.
B.Director’s Report
up
Circulation for March was 15% from 28,000 to
33,000, a very nice number. For the year that’s up
23,000 items over last year - a month’s count a few
years ago. Up 14.7% for the year – with maybe 8,000
items during Sunday hours, still up 15,000 items during
the week.
Steve reported Programming might be down; the Gate
Count is up; and Digital Usage was up from 11,000 at
this point last year to 19,000 - all the E-books, Audio
books, and movies.
Steve related that besides being busy during March
Brenda and he went to Eagle Middle Schools Special
Needs programs to talk with students what the library
has and they listened to what students had to tell
them. We finished up the Guys Read Program at Eagle
th
Elementary Students – 14 4 graders listening to Jason,
our volunteer read – wanted to know if they could have
th
the program ‘next year’, the program is intended for 4
graders but it will depend on what volunteers they get.
Megan and Carol attended several training sessions
from new catalog representatives, and Carol has
presented training for staff for the last few days;
Megan has some more training but when she comes back
they’re going to provide training for staff and Emmett
staff will join them. The new catalog will start on
May 25. There will be some changes and disruption
during the transition.
pg. 2
Minutes – April 11, Eagle Library Board of Trustees meeting
Steve returned to our previous discussion of Fines;
he reported that there are some 920 cards blocked at
this point with fines over $10 blocking use of the
cards; about 300 cards have expired. Some 600 haven’t
expired but have fines blocking their use. 2800 cards
that have expired or are about to expire. Pete talked
about the pros and cons: reducing the fines would
encourage more card holders to use the library, but
reducing the fines would reduce the revenue stream.
Steve thought it would be hard to ‘do away with’ fines,
but we might consider alternatives.
Christine has discussed with Steve development of a
‘staffing’ assessment, and board members discussed some
alternatives, e.g., cross-training, etc., that might or
should be considered.
C.Library Liaison / City Hall Reports
(Councilman
Preston)
Clean-up Eagle discussed with Republic Service
trucks and bins and volunteers to clean up areas of
Eagle. Naomi talked about some signs that are being
developed to clarify locations in Eagle will be posted.
Discussion of Urban Renewal project near ‘the lakes’.
OLD BUSINESS:
7.
A.Foundation update
Terri discussed what she’s found about formation of
a Foundation for the Eagle Library including a board
and application for non-profit status. Discussion
about possible board members and how to attract and
recruit members with appropriate skill sets.
pg. 3
Minutes – April 11, Eagle Library Board of Trustees meeting
Children’s Internet Protection:
B. Annual review of
the policy.
Motion to approve Children’s Internet Protection:
ROGERS
DOVER
Second:
Approved.
Internet Access and Internet Safety Enforcement:
C.
Annual review of the policy.
Internet Access and Internet Safety
Motion to approve
Enforcement: ROGERS
DOVER
Second:
Approved.
Internet and Online Access:
D. Annual review of the
policy.
Internet and Online Access:ROGERS
Motion to approve
DOVER
Second:
Approved.
NEW BUSINESS
8. :
A.Fiscal Year 2016/17 budget
Discussion of items that need to be included or it
would be helpful to include, e.g., ‘panic buttons’ for
the library, copiers, data-bases, training programs,
etc., in next year’s Budget which needs to be submitted
to the Clerk’s Office soon.
ADJOURNMENT
9. Time: 8:04
:DOVER
Motion to Adjourn
ROGERS
Second:
Approved.
pg. 4
Minutes – April 11, Eagle Library Board of Trustees meeting