Minutes - 2016 - Eagle Public Library - 03/07/2016 - Regular
MINUTES
Eagle Library Board of Trustees
March 7, 2016
1. CALL TO ORDER: Time: 7:00
2. ROLL CALL: LODGE, ROGERS, MITCHELL, DOVER
3. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA
No additions or modification were made to the Agenda.
Motion to approve Agenda: DOVER
Second: MITCHELL
Approved.
4. APPROVAL OF MINUTES:
A. February 8, 2016 Minutes
Motion to approve Minutes: DOVER
Second: MITCHELL
Approved.
5. APPROVAL OF BILLS
Discussion of items in the bills with
of several items.
Motion to approve Bills: LODGE
Second: DOVER
Approved.
6. REPORTS
A. Friends of the Library Report (
Representative absent)
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Steve reported that he thought the Friends are working on
their Book Sale and one of their volunteer appreciation
luncheons maybe .
B.
Steve reported that circulation for February was up about
4,200 items in comparison to the previous year, up 6 or 7% over
last year even without leap day and Sundays. So, for the first
5 (five) months of the year circulation is up 19,000 items;
really nice.
Brenda and David started going to the Maker Space training
at the Idaho State Library; they were working with robots, and
very excited about doing some robotics and they went to
the Albertson Library (BSU) Maker Space and some other place and
have grand visions able to compete with those places
but they are excited about it.
The library is looking at Staff Scheduling software programs
to help automate staff scheduling, but so far none have been
found. Scheduling is currently done with a spreadsheet; this
means someone has to sit and do that. This can be done fast,
but what people like about these programs is that they eliminate
any accusation of favoritism which can come up when somebody
. Scheduling
programs looked at have been good to make-up a Master
schedules,
works where people are moving around throughout the day with
different tasks in different places, e.g., they
like a truck-driver and you drive a truck all day long. This is
a common scheduling problem for libraries, everywhere Steve has
worked. Other libraries have make-shift ways of doing this,
but there may need to be an invention to treat the problem.
Staff are looking at another program soon. In regard to a
question about handling -; Steve responded
that it the program.
Steve reported that the library has a new shelver who
began last week, and he mentioned the Collaborative Summer
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Library Program, e.g.,
Then we continued at our
last Board meeting. Discussion started with a
the bills considered happen often when a book had
been paid for as lost is returned and reimbursed.
Steve listed fees from other area libraries in the area and
did some comparisons, close tosome. Then he discussed
the amount of fines listed in the library budget explaining that
Discussion of what libraries have found changes behavior of
library patrons, i.e., whether fines help change behavior to
return books and return books on time. We discussed what other
libraries around the country are doing in regard to fines, and
Steve said Some libraries have
dropped fines while others hold that people should pay fines.
Pros and cons of were mentioned in discussion.
A problem the library faces if : there
will be short-fall some $18,000 - in relation to the library
budget. Discussion of a variety of options -
to consider in regard to fines and other ways to set fees.
Discussion turned to problems of fines keeping people away
from the library when fines: Consideration
of circumstances of persons whose lives are difficult or out-of
control, e.g., single-mom with children and a minimum wage job
whose kids need to eat before fines can be paid, etc., and how
library fines discourage persons from returning to the library
and returning library resources. Lengthy discussion turned to
contacting people with blocked cards, etc., to express friendly
interest and concern to try to ascertain what is going on for
them, what their problems may be, and to see what can be done to
help resolve problems and return the books and materials to the
library for ever common public good use and to return
them to being library patrons in good standing. A suggestion
was made to ask the City Attorney about making non-intrusive
,friendly calls to library patrons whose cards
are blocked to express interest and concern to resolve problems
to return people to active patron status.
Ʀŭ͵ Ќ Minutes - March 7, Eagle Library Board of Trustees meeting
Steve made clear that whose cards are
blocked as we were discussing is not usual for libraries and he
is not comfortable with the idea; however, he allowed that, if
we want to consider such outreach, he will cooperate. It was
discussed that a library staff member should make the friendly
calls to patrons. Christine said she would contact the City
Attorney to ascertain whether and how to proceed. Steve added
this may turn out to be an onerous task given that there are
some 3,000 cards in non-renewal status, maybe a quarter of
. It was suggested we first do a mailing (on
easily identified paper) to try to resolve problems. Pete then
suggested two stages: To call patrons with active card which
are blocked to try to resolve problems in order to return them
to being active patrons in good standing, and, second, a letter
to patrons with inactive cards to request that they contact the
library if they are interested in becoming active again and to
resolve outstanding problems.
C. Library Liaison / City Hall Reports (Councilman
Preston)
Naomi Preston was absent; no report available.
7. OLD BUSINESS:
A. Foundation update
Terri Soelberg was absent but reported to Christine that she
had no update to report.
B. Employee and Volunteer Dress Standards: Annual
review of the policy.
The Employee and Volunteer Dress Standards Policy statement
was amended to allow the Librarian discretion for exceptional
circumstances, e.g. Halloween, etc.
Motion to approve Dress Standards: DOVER
Second: LODGE
Approved.
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8. NEW BUSINESS
A. None
thth,
Eagle Fun Days, July 8 and 9 were discussed. Pete is
working with the committee planning Eagle Fun Days, and he
wanted to bring Fun Days planning to our attention as Fun Days
may impact the library. Steve and other Board members asserted
the library should be open as in past years, but Fun Days may
impact parking for the library.
Eagle Comprehensive Plan Steering committee was mentioned,
and Jill expressed interest in representing the library with the
Eagle Comprehensive Plan Steering committee.
9. EXECUTIVE SESSION:
Executive Session:
Motion to entering Executive Session: LODGE conducted Roll call
of members: LODGE, ROGERS, MITCHELL, and DOVER
Approved:
74-206. Executive sessions -- When authorized. (1) An
executive session at which members of the public are
excluded may be held, but only for the purposes and
only in the manner set forth in this section. The
motion to go into executive session shall identify the
specific subsections of this section that authorize the
executive session. There shall be a roll call vote on
the motion and the vote shall be recorded in the
minutes. An executive session shall be authorized by a
two-thirds (2/3) vote of the governing body. An
executive session may be held:
74-206 (1) (b) To consider the evaluation, dismissal
or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff
member or individual agent, or public.
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10. ADJOURNMENT TIME: 8:35
.
Ʀŭ͵ Џ Minutes - March 7, Eagle Library Board of Trustees meeting