Minutes - 2015 - Eagle Public Library - 10/19/2015 - Regular
Eagle Public Library
Board of Trustees October 19, 2015 Meeting
Minutes
1. Call to Order
The meeting was called to order by Board President Pete Dover at 7:00 pm.
2. Roll Call
Present were board members Pete Dover, Christine Lodge, Tom Rogers, and Jill Mitchell. Absent was Terri
Soelberg. Also present was Library Director Steve Bumgarner.
3. Additions, Deletions, or Modifications to the Agenda
With no modifications to the Agenda, the motion to approve the agenda was made by Board President
Pete Dover; Christine Lodge seconded the motion. The motion was approved.
4. Approval of September 14, 2015 Minutes
Board member Tom Rogers noted that the date of the September meeting as identified in the submitted
minutes was incorrect; the minutes will be changed to reflect the correct date. Board member Christine
Lodge made the motion to approve the minutes with the above mentioned change; Board President Pete
Dover seconded the motion. The motion was approved.
5. Approval of Bills
Board President Pete Dover asked for clarification of the way credit card charges are listed; Library
Director Bumgarner explained that the additional information presented on the Bill List makes the posting
in the General Ledger easier for the City Clerks. Board member Jill Mitchell moved to approve the Bill List;
Tom Rogers seconded the motion. The motion was approved.
6. Reports
A. Friends of the Eagle Public Library Report
No report.
B.
Circulation for August 2015 was up; 17% increase for the year over the previous year. Circulation
for 2015 was the highest ever. When asked why the circulation increased, Library Director
. He noted that whenever a
library emphasizes saying yes, circulation increases. Library Director Bumgarner also explained
that the staff are trying to find ways to meet the needs of the guests. As Board member
king on the job descriptions (with the directors of the Hailey and
Mountain Home Libraries) to better reflect the desire to focus on guest relations rather than
tasks. Library Director Bumgarner also discussed the four guest service responses that will
becice (fairness, courtesy, respect, and
efficiency and effectiveness).
The LYNX! Consortium selected Polaris as its new Integrated Library System \[catalog\]. The
existing catalog should be fully migrated to Polaris by May.
The Library claimed its Buy It Now credits from Sirsi/Dynix \[roughly $1,700\]. The revenue was
used to pay for the Guys Read program which Library Director Bumgarner conducts at Eagle
Elementary School.
C. Library Liaison / City Hall Report
No report.
7. Old Business
A. Board Office Elections
Board President Pete Dover welcomed new Board of Trustees member Jill Mitchell. President
Dover discussed protocol for officer elections and transitions. For Fiscal Year 2015-16, officers
are:
President: Christine Lodge
Vice-President: Terri Soelberg
Secretary: Tom Rogers.
Past President: Pete Dover
President Pete Dover put forth the motion to accept the election results; the motion carried.
Newly elected officers assumed their new roles.
B. Board of Trustees Directory
Library Director Bumgarner distributed the updated Board of Trustees Directory which reflects
the newly elected positions. Board member Pete Dover volunteered to arrange for a new Board
photograph to be taken at the December meeting.
C. Fees and Fines Schedule
Board President Christine Lodge asked about the processing fee and its role. Library Director
suggested placing the processing fee at the top of the schedule, indicating that it applies to all
items. Board member Tom Rogers asked what a S.T.E.M kit is and Library Director Bumgarner
explained that the kits support the Common Core standards used in school. Board member Tom
Rogers made the motion to approve the Schedule; Pete Dover seconded the motion. The motion
was approved.
8. New Business
A. Collection Development Policy
Annual review of the Collection Development Policy. Changes include:
lectronic format igital format,
clarifying that a variety of formats may be purchased for particular items, and
reworking of the collection maintenance section of the policy.
Board President Christine Lodge identified an error on the Collection Development Plan; Library
Director Bumgarner will correct it. Board member Pete Dover made the motion to approve the
Collection Development Policy; Tom Rogers seconded the motion. The motion was approved.
B. Staff Development Day 2016
Library Director Bumgarner requested that the Board approve Thursday, December 1, 2016, as
Staff Development Day. Board member Tom Rogers made the motion to approve Thursday,
December 1, 2016 as Staff Development Day; Jill Mitchell seconded the motion. The motion was
approved.
9. Adjournment
With no other business, Board President Christine Lodge adjourned the meeting at 7:35 pm.
Respectfully submitted,
Tom Rogers
Secretary, Eagle Public Library Board of Trustees