Minutes - 2015 - Eagle Public Library - 07/13/2015 - Regular
Eagle Library Board
July 13, 2015, 7pm
Meeting Minutes
1. CALL TO ORDER
Meeting called to order at 7:03pm.
2. ROLL CALL: DOVER, LODGE, SOELBERG, ROGERS. All in attendance. Councilman
Ridgeway and Director Bumgarner were also present.
3. ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA
Add to new business, item E. combining new positions, and F. Board application
Dover motion to add and approve amended agenda, Soelberg 2nd, unanimously
carried
4. APPROVAL OF JUNE 8, 2015 MINUTES:
Per Councilman Ridgeway, veterans held a flag retirement at senior center.
Dover moved to amend the minutes, Rogers provided a second, unanimously
carried
5. APPROVAL OF BILLS
Questions:
Food charges: Lynx Consortium meeting, standard practice for hosting library to
cover food costs.
Fishers technology: color copies overages for summer reading program
Dover motion to approve, Lodge seconded, unanimously carried
6. REPORTS:
- no
representative was present.
B
Circulation in June was up 10% with annual increase of 9% year to date.
Circulation is 9,000 items ahead of previous most busy year. Summer reading
program now has about 1100 kids registered. Added a new audiobook collection
and video collection through consortium partnerships.
C. Library Liaison / City Hall Reports (Councilman Ridgeway)
Budget reviews are beginning, URA in the midst of 'legal week', petition has been
issued to recall Councilman Kunz.
7. NEW BUSINESS:
A. Staff Development Day: Staff is requesting approval to close the Library on
December 3, 2015 for the annual Staff Development Day.
Staff development day- would like to close on December 3rd, traditionally slowest day
of the year.
Soelberg motion to approve, Dover seconded, unanimously carried
B. Study Room Policy: Annual policy review of Study Room Policy. This policy was
adopted on January February 11, 2013 and modified on January 12, 2015. There are no
staff proposed changes to the policy.
Board reviewed and reaffirms. Dover moved to accept as written, Lodge seconded,
unanimously carried.
C. Selling and Soliciting on Library P
Selling and Soliciting on Library Premises Policy. This policy was adopted on February
10, 2014. There are no proposed changes to the policy.
Board reviewed and reaffirms. Dover moved to accept as written, Lodge seconded,
unanimously carried.
D. Interlibrary Loan Policy: New proposed policy governing interlibrary loan requests.
EPL was one of the few libraries without a policy. The ILL process is pretty manual and
labor intensive because the system can't track over 7 per customer. Policy is consistent
with others nationally. This would maintain the 7 item limit, but restrict ILLs to 3 per
week, because that would give time for the patron's hold limit to have items clear.
Libraries, both sending and receiving, pick up the postage.
Dover made motion to approve new policy, Rogers seconded, unanimously carried
E: combining new positions
Library Assistant 3 and Library Assistant 1 positions are open. By combining these
positions would support the salary for a degreed Librarian 1 position. Nothing
comparable within the current position matrix for this branch, but is consistent with
other job descriptions. This will be between LA3 and Youth Services Manager. Pay range
will probably be in the $44-$64K range.
Rogers made a motion to approve proposed change, Lodge seconded, unanimously
carried
F: Board application- One application was received. Director Bumgarner will invite
applicant to next meeting so se can be introduced to the Trustees.
8. ADJOURNMENT:
Adjournment: Board President Dover adjourns the meeting at 7:53