Minutes - 2015 - Eagle Public Library - 05/11/2015 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes
May 11, 2015
7:00 p.m.
Eagle City Council Chamber
Call to Order
Board Member Pete Dover called the Eagle Public Library Board of Trustees meeting to order at
7:04 pm.
2. Roll Call
Present were Board Members Pete Dover, Christine Lodge, Terri Soelberg, and Thomas
Rogers. Also present was Library Director Steve Bumgarner and Stan Ridgeway.
3. Additions, Deletions or Modifications to the Approval of Agenda
Terri made the motion to approve the agenda; seconded by Thomas, the agenda was
unanimously approved.
4. Approval of Minutes of April 13, 2015 Meeting
The minutes will need to be amended to show that Thomas Rogers was present at the last
meeting. Additionally, references to
Terri made the motion to approve the minutes with the suggested corrections for the April 13,
2015 meeting; seconded by Thomas, the minutes were unanimously approved.
5. Approval of Bills
Christine made the motion to approve the bills for payment; seconded by Pete, the bills were
unanimously approved for payment.
6. Reports
No representative present. No report.
Monthly Highlights
General circulation was up 3.6% for April and 5.4% year-to-date.
Staff attended a community engagement program and have new ideas on how to
engage teens.
Staff have been busy promoting the summer reading program to the schools and
patrons.
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The open position for the Board has been posted and is set to run through June 30.
A new shelver has been hired. She previously worked for the Library through a program
sponsored by the Department of Labor.
C. Library Liaison/City Hall Reports (Councilman Ridgeway)
Projects for the community fund have been identified and are awaiting final approval. The
Library Director Bumgarner expressed his appreciation.
7. Unfinished Business
A. Sponsorship Policy (continued from last meeting)
At the request of Library Director Bumgarner, this discussion will be postponed until after the
summer reading program.
8. New Business
A. Homebound Delivery Service (annual review)
Thomas found a typo under item 5. Recommended change to
No other changes were proposed.
Pete made a motion to approve as written with the correction for the typo; Terri provided a
2nd. The motion carried unanimously.
B. Public Use of Library Telephone (annual review)
nd
Thomas found a typo under the purpose section, 2
No other changes were proposed.
Pete made a motion to approve as written with the correction for the typo; Terri provided a
2nd. The motion carried unanimously.
C. Budget
Library Director Bumgarner provided an overview of budget themes anticipated for the FY16
library request. These themes have been drawn directly from the Library Strategic Plan survey,
other patron input, and the technology plan.
1. Additional staffing will be requested for Sunday hours staffing, either for the full year or
just during the academic year. Currently, as many as 80 Eagle cardholders access other
operating hours. Additionally, more than 50% of the strategic plan survey participants
indicated that Sunday hours are desirable.
2. Additional funding will be sought to expand electronic content for e-magazines, e-
audiobooks and streaming video (either through Hoopla or Overdrive). Monthly usage
statistics have consistently and dramatically increased over the past year. Eagle patrons
comprise the highest consumer group of e-magazines here the in Treasure Valley.
3. It is anticipated that a senior staff member will be retiring next January. Library Director
Bumgarner would like to re-structure the position to a Youth Services Manager where it
is most needed and use remaining salary to hire a part-time outreach coordinator.
4.
a. A request is anticipated for an Automated Materials Handling system that will
automatically check items in when patrons return them. This will maximize the
RF ID tags currently on materials and free up staff time to assist patrons.
b. A request to expand the automated printing system to provide patrons with the
ability to send documents to the library for printing from home is expected. This
request would be for approximately $700 and would leverage an existing device.
Patrons regularly bring documents to the Library for printing on thumb drives, so
the demand is there for this service.
c. A request to add the Fine & Fee capability to the checkout kiosk located in the
that kiosk, they have to be re-directed to another one at the main circulation
desk.
d. A request for a fourth checkout kiosk with Fine & Fee capability is requested to
reduce wait time of patrons during busy periods.
e. Six to seven of the staff PCs are in dire need of replacement.
5. The furniture within the library, while of high quality, needs to be reupholstered. A plan
to reupholster 10 chairs a year for the next 4 years is being developed.
6. A request to purchase end panel signage to assist with way-finding will be included.
7.
on emerging technology like 3D printers to engage patrons and increase programming.
An emerging technology list with costs will be compiled for consideration. While these
items will certainly appeal to and help engage with teens, the audience for this type of
programming is also strong among adults.
8. Two requests to public works are anticipated.
a. There is damage to the linoleum under the computers that needs repair.
b. Plans are being developed to expand/remodel the community room for better
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It is anticipated that a special session will be held following the next meeting on June 8 to
discuss the proposed budget in more granular detail. The date and time is to be determined.
Next Meeting is scheduled for Monday, June 8, 2015, at 7:00 pm in the Council Chamber.
Christine notified the Board that she will not be present for this meeting.
Adjournment
There being no further business, Board Member Dover adjourned the meeting at 7:52 pm.
Respectfully submitted,
Terri Soelberg
Eagle Public Library Board of Trustees Secretary