Minutes - 2015 - Eagle Public Library - 04/13/2015 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes
April 13, 2015
7:00 p.m.
Eagle City Council Chamber
Call to Order
Board Member Pete Dover called the Eagle Public Library Board of Trustees meeting to order at
7:07 pm.
2. Roll Call
Present were Board Members Pete Dover, Christine Lodge, Terri Soelberg and Thomas
Rogers. Also present was Library Director Steve Bumgarner.
3. Additions, Deletions or Modifications to the Approval of Agenda
Motion was made to correct the date on the agenda to April 13th.
Terri made the motion to approve the agenda with amendments; seconded by Christine, the
agenda was unanimously approved.
4. Approval of Minutes of March 9, 2015 Meeting
Thomas made the motion to approve the minutes for the March 9, 2015 meeting; seconded by
Christine, the minutes were unanimously approved.
5. Approval of Bills
Terri made the motion to approve the bills for payment; seconded by Thomas, the bills were
unanimously approved for payment.
6. Reports
A. Friends of the Libra
No representative present. No report.
Highlights from April
Usage statistics were up overall
Director had a meeting with a church library group and learned a lot about church
library collections.
The new Nampa public library is now open.
The request for purchase on a new catalog has been released.
On the goals and objectives document, several surveys were mentioned. When possible,
data from the strategic plan survey will be used to reduce 'survey fatigue' among
patrons.
C. Library Liaison/City Hall Reports (Councilman Ridgeway)
Councilman Ridgeway was absent, but the Steve mentioned that former Trustee Margo will be
honored for her 9.5 years of service at the next city council meeting with a reception following
at the library at 6:45pm. All are invited to attend.
Also the new Parks & Rec master plan for Eagle is in progress. In future, the Library may
consider a small future branch at a Recreation Center if that project comes to pass.
7. Unfinished Business
A. Budget Work Sessions
Steve provided an initial budget draft. The budget will be discussed at the next regularly
scheduled meeting.
B. City Comprehensive Plan Review Committee
Steve has volunteered to serve on behalf of the Board.
C. Board of Trustees Vacancy
The vacancy will be posted for a minimum of 45 days, with anticipated postings through June
30th. The Board will plan to review applications in July and interview candidates in August. The
goal will be in welcome a new Trustee member to the Board effective October 1st for a five
year term.
8. New Business
A. Children's Internet Protection Policy (annual review)
The policy language was drafted by the State Board of Libraries to institute state statues. No
changes were proposed.
Pete made a motion to approve as written, with Christine providing a 2nd. The motion carried
unanimously.
B. Internet Access and Internet Safety Enforcement Policy (annual review)
The policy language was drafted by the State Board of Libraries to institute state statutes. No
changes were proposed.
Pete made a motion to approve as written, with Christine providing a 2nd. The motion carried
unanimously.
C. Internet and Online Access Policy (annual review)
The policy language was drafted by the State Board of Libraries to institute state statutes. No
changes were proposed.'
Pete made a motion to approve as written, with Christine providing a 2nd. The motion carried
unanimously.
D. Unattended Children and Vulnerable Adults Policy (seeking approval)
Language was found to be broad enough to allow for flexibility to address situations without
becoming overly punitive.
Terri made a motion to approve as written, with Thomas providing a 2nd. The motion carried
unanimously.
E. Sponsorship Policy (seeking approval)
Board recommends that a definition of sponsorship be more clearly defined within the policy.
Also, the language "all gift, grants..." under guiding principles need to be changed, or clarified.
Board tabled approval for a future meeting.
F. Signage- seeking approval of $3,200 expenditure
Steve indicated that there is a need to improve way-finding signage within the library. He
presented a quote for $3,145 for design services to come up with themed signage and
estimates an additional $10,000 in fabrication costs. Steve projects being able to pay for the
these costs between FY15 and FY16 with collected fines as fees as they are way ahead of
projected amounts.
Pete made a motion to approve moving forward with the scope of work for design services,
with Christine providing a 2nd. The motion carried unanimously.
Next Meeting is scheduled for Monday, May 11, 2015, at 7:00 pm in the Council Chamber.
Adjournment
There being no further business, Board Member Dover adjourned the meeting at 8:35 pm.
Respectfully submitted,
Terri Soelberg
Eagle Public Library Board of Trustees Secretary