Minutes - 2015 - Eagle Public Library - 02/09/2015 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes
February 9, 2015
7:00 p.m.
Eagle City Council Chamber
1. Call to Order
Board Member Pete Dover called the Eagle Public Library Board of Trustees meeting to order at 7:08pm.
2. Roll Call
Present were Board Members Pete Dover, Christine Lodge, Margo Walters, Terri Soelberg, and Thomas
Rogers. Also present was Library Director Steve Bumgarner and Councilman Ridgeway.
3. Additions, Deletions or Modifications to the Approval of Agenda
Correct spelling errors, Ridgeway and Walters.
Margo made the motion to approve the agenda with amendments; seconded by Thomas, the agenda was
unanimously approved.
4. Approval of Minutes of January 12, 2015 Meeting
Christine made the motion to approve the minutes for the January 12, 2015 meeting; seconded by Margo, the
minutes were unanimously approved.
5. Approval of Bills
Terri made the motion to approve the bills for payment; seconded by Thomas, the bills were unanimously
approved for payment.
6.
No representative present. No report.
7.
Highlights from January
Overall circulation up
Children's shelving has improved picture books circulation
Programming up overall
Envisionware software for printer payment and computer reservation system implemented
Art display wall is up
Friends group agreed to purchase historic photos for display over computers
8. Library Liaison/City Hall Reports (Councilman Ridgeway)
Fiber optics cabling has been approved for City Council and the Library to improve speed. Cell phone tower debate
will come up again at tomorrow's meeting. Tomorrow from 11-1 state of the city at the Chamber event at the
Nazarene Church will be given by the Mayor. Lunch $25 non-members, served at 11:30. City council made offer of
$360K for the gas station, which was appraisal value.
9. Unfinished Business
A. Meeting Room Policy (proposed revision)
Policy revision affects meeting room and conference room. Definitions of non-profit 501c3 typical for free room
rental at other libraries.
501c4 civic educational type groups
501c5 labor, agricultural and horticultural organizations
501c6 Business Leagues, Chambers of Commerce
501c7 Social and recreational clubs, possibly that have their own facilities
501c8 Fraternal Beneficiary Associations
Proposed to include 501c3-8, these categories are broad enough to encompass current use
Public comment: Bob VanArnan, supports keeping the policy simple.
Councilman Ridgeway mentioned that the Senior Center can rent facility at $50-$100 for 2 hours. Will expand that
facility to expanded event types for fund raisers, weddings, etc that may not qualify for Library facility use.
Changes:
Meeting and Conference room (title change)
Include 501c3-501c8 as non-profit definitions
Need to incorporate meeting priority use section from old policy to be inserted right after
definitions to become number 3. All subsequent numbering would change afterword.
Vote:
Motion to approve with changes: Terri
2nd: Thomas
Unanimously approved
Next steps, must be noticed twice due to fees and fines and a hearing at a future council meeting date.
10. New Business
A. Donations Policy (annual review)
Vote:
Motion to approve as written: Christine
2nd: Margo
Unanimously approved
B. Distribution of Free Printed Material Policy (annual review)
Remove the word 'the' from the first sentence 'will be accepted for the public distribution'. Change to 'will be
accepted for public distributions'.
Vote:
Motion to approve with changes: Christine
2nd Margo
Unanimously approved
Next Meeting is scheduled for Monday, March 9, 2015, at 7:00 pm in the Council Chamber.
Adjournment
There being no further business, Board Member Pete adjourned the meeting at 7:45 pm.