Minutes - 2015 - Eagle Public Library - 01/12/2015 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes
January 12, 2015
7:00 p.m.
Eagle City Council Chamber
1. Call to Order
Board Member Pete Dover called the Eagle Public Library Board of Trustees meeting to order at 7:04pm.
2. Roll Call
Present were Board Members Pete Dover, Christine Lodge, Margo Walters, Terri Soelberg, and Thomas
Rogers. Also present was Library Director Steve Bumgarner and City Councilman Stan Ridgeway.
3. Additions, Deletions or Modifications to the Approval of Agenda
Pete asked to move Stan Ridgeway up on the agenda to #6 and add Study Room Policy Change to the agenda.
Terri made the motion to approve the agenda with amendments; seconded by Margo, the agenda was
unanimously approved.
4. Approval of Minutes of December 8, 2014 Meeting
Margo made the motion to approve the minutes for the December 10, 2014 meeting; seconded by Tom, the
minutes were unanimously approved.
5. Approval of Bills
Terri made the motion to approve the bills for payment; seconded by Tom, the bills were unanimously approved
for payment.
6. Library Liaison/City Hall Reports (Councilman Ridgeway)
Tomorrow will be first meeting new President of Council will be elected. $300,000 was generated from tax
revenue, with $100,000 in budget requests on the table. Funding decisions may be held until later in the fiscal
year. Liaison assignments will also be reviewed. Board has opportunity to provide input on the liaison for next
year.
No representative was present.
8.
Highlights from December
Zinio up, Eagle largest users of ebooks
Gate count up
Painting is done, re-organization has been well received
Staff have asked for group photo of Board, will be taken before next Board meeting. Pete will coordinate
photographer.
Computer use and print manager software will be installed soon.
Several programs were offered in December, may have attributed to increased gate count.
Discussion of how to raise awareness of the Buy It Now through Amazon and impact on library. Will plan
to bring it up at the state of the city address for the Chamber of Commerce.
New room reservation system will allow people to book from home when they think about it versus the
old way of accessing a book only in person. Library staff are still learning how to use it to support patrons
better.
9. Unfinished Business
A. Meeting Room Policy: review of proposed modification to policy
Context-- Issue brought up by patron on some advertising that was sent out which made it look like the Library
endorsed the program, questions of why a corporation was using a free public resource, etc. Steve reviewed a
number of meeting room policies. Historically, EPL has not charged people to use the meeting room. Fees would
apply to community meeting room and conference room, but not the study rooms.
Issues: Over-time or after hours rate may be too low--recommended that the after-hours rate be set to reflect 2
full time staff in an overtime situation, $60 per hour. Change not-for-profit to free rental, except for after hours,
then the after-hours fee applies. No cleaning deposits needed at this time, so that will not carry over from the old
policy.
Board recommendation to have first-time renters to be required to apply in person.
"Renters" can work in a for-profit enterprise, but cannot solicit, sell or build referral lists.
As part of the application process, suggest requiring an agenda to accompany the application to use the room.
Future discussion will focus on:
The type of 501(c) corp, Tom will work with Steve to identify categories
Need to add language to reference application form, then redesign the form to reflect the new policy
This issue will be continued to the next meeting.
10. New Business
A. Computer Use Policy: review of proposed public computer use policy
Defines what patrons are allowed to do, amount of computer time each patron is allowed, and defines what
computers are able to be used by age group. This policy will expand use from 1 to 3 hours. Fee for a day-
pass for non-cardholders $1 per 3-hour block of time. Recommendation to approve addition of day pass fee,
pending City Council approval.
Motion to approve: Pete
2nd: Christine
Unanimously approved
B. Code of Conduct: annual policy review
Motion to add language Smoking, use of other tobacco products, vaping, or use of electronic cigarettes
new smoking technology of vaping and e-cigarettes.
Motion to approve with amendment: Christine
2nd: Margo
Unanimously approved
C. Study Room Policy: Revision
Proposed policy revision would enable people to reserve once a day as opposed to once a week as the old policy is
written.
Motion to approve with amendment: Terri
2nd: Margo
Unanimously approved
Next Meeting is scheduled for Monday, February 9, 2015, at 7:00 pm in the Council Chamber.
Adjournment
There being no further business, Board Member Pete adjourned the meeting at 8:12 pm.
Respectfully submitted,
Terri Soelberg
Eagle Public Library Board of Trustees Secretary