Minutes - 2014 - Eagle Public Library - 11/10/2014 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
November 10, 2014, 7:00 p.m.
Minutes
Call to Order
Board Member Pete Dover called the Eagle Public Library Board of Trustees meeting to order at
7:03pm. Present were Board Members Pete Dover, Christine Lodge, Margo Walters, and Terri
Soelberg. Also present were Library Director Steve Bumgarner, Assistant Library Director Janice
Campbell.
Approval of Agenda
Pete moved to add introduction of perspective new board members.
Christine made the motion to approve the agenda with amendments; seconded by Margo, the
agenda was unanimously approved.
Approval of Minutes
Margo made the motion to approve the minutes for the September 15, 2014 meeting;
seconded by Christine, the minutes were unanimously approved. Due to lack of quorum, no
meeting was held in October.
Approval of Bills
Terri made the motion to approve the bills for payment; seconded by Christine, the bills were
unanimously approved for payment.
Potential Trustees
Thomas Rogers: Native of OR, attended Berkeley, PhD, teacher, academic, has utilized libraries,
resident of Eagle for 6.5 years. Came to Idaho for family. Self-described 'Denizen of libraries'.
Craig Kvamme: Retired Captain, worked for INL, farming background. Migrated to Eagle in July
2014 to be closer to family, though bought house in January 2013. Believer in strong education
in society; library can serve role. Operations oriented, still owns 2 companies in the eastern part
of the state. Interested in traffic and development issues. Interested in how to keep library
relevant and up-to-date with serving a growing community. From Bedford, Mass. originally.
Naval academy, MBA and masters in waste management.
Due to the absence of a Friends representative, no report was given. Book sale was held in
October.
Highlights from September, 300 items short of highest number ever.
October circulation stayed high. About 1700 people came through a number of different
programs. Added more adult programs based on feedback from survey.
Send out goals and objectives for the upcoming year.
Financial statement for the month was provided. The statement reflected only one month into
the new year.
There is a new calendar of events.
Demonstration of Zinio Digital Magazines. A person must set up a Zinio account first, then they
can access 131 magazines across many diverse interests. Back issues start with the library's
subscription initiation month. The user has the option to keep or delete. You can always check
it out again.
Library Liaison/City Hall Reports (Councilman Ridgeway)
Due to the absence of City Councilman Ridgeway, no report was given.
Old Business
Board Officer Election
Pete Dover, President
Christine Lodge, Vice President
Terri Soelberg, Secretary
Pete made the motion to approve Board Officer positions as described above, seconded by
Christine, the officers were unanimously approved.
Trustee Vacancy: 5 applicants. The Board discussed the qualifications of each applicant the
unanimously agreed on recommendations to forward to City Council.
New Business
Meeting Room Policy \[discussion\]
Stimluated by customer coming in to ask if library actually sponsored a certain event because
the ad made it seem like it was sponsored by EPL. Discussed possible ways to prevent mis-
representation of Library's use as indicating endorsement. Steve will pull more stringent policy
from prior library. Will send out before next meeting. Will add to next month's agenda.
Board Policy Review Calendar
The policy review calendar schedule was circulated.
Staff Development Day December 4, 2014
Steve requested to close on Thursday, December 4 for staff development day. Traditionally this
has been one of the slowest days of the year. Next year's date will be proposed earlier. Focus
on staff competencies.
Job Descriptions proposed changes
Cataloging Manager will now follow under Support Services Manager. Approved.
Collection Development Policy and Collection Development Plan policy review
No changes to the policy. The plan just addressed a shift in focus (added games and puzzles).
Next budget year will look at adding other streaming media sources (e.g. Hoopla for streaming
movies, etc.)
Competencies
Technological competencies for the modern librarian. Plans to take the competencies to build
training programs for each position. Managers are developing training programs. This will be
multi-year training initiative.
By-Laws policy review
Board by-law policy review- The Library Board meets once a month, resulting in late charges
that averaged about $100/month. City Council had same issues. As a result, in February, City
Council passed a resolution that allows normal operating bills to be paid before approval,
except for non-budgeted capital expenses.
A motion was made to change by-law policy language to be consistent with new City resolution
and will allow for normal operating bills to be paid prior to Board meeting. The Board will still
expenditures" prior to payment.
Terri made the motion to approve new by-law language as described above, seconded by Pete,
the motion was unanimously approved.
Board of Trustees policy review
The Board reviewed. No changes.
2015 Board Meeting Dates
January 12
February 9
March 9
April 13
May 11
June 8
July 13
August 10
September 14 (delayed due to Labor Day)
October 19 (delay due to Columbus Day)
November 9
December 7
Additional Items or Public Comment
Janice is no longer expected to attend meetings since the Board Secretary position will be
responsible for taking minutes.
Next Meeting is scheduled for Monday, December 8, 2014, at 7:00 pm in the Meeting Room of
the Eagle Public Library.
Adjournment
There being no further business, Board President Pete adjourned the meeting at 8:57 pm.
Respectfully submitted,
Terri Soelberg
Eagle Public Library Board of Trustees Secretary