Minutes - 2014 - Eagle Public Library - 07/07/2014 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
July 7, 2014
Community Room
Board Member Margo Walter called the Eagle Public Library Board of Trustees meeting to order at 7:03
pm. Present were Board Members Christine Lodge and Terri Soelberg. Also present were Library
Director Steve Bumgarner and Assistant Library Director Janice Campbell. Absent were Board President
Maureen Germano and Board Member Pete Dover. Also absent was Eagle City Councilman Stan
Ridgeway.
Approval of Agenda for July 7, 2014, Board of Trustees Meeting
Terri Soelberg made the motion to approve the agenda with amendments; seconded by Christine Lodge,
the agenda was unanimously approved.
Approval of Minutes of June 9, 2014, Board of Trustees Meeting
Christine Lodge made the motion to approve the minutes for the June 9, 2014 meeting as written;
seconded by Terri Soelberg, the minutes were unanimously approved.
Payment of Library Bills
Christine Lodge made the motion to approve the bills for payment; seconded by Terri Soelberg, the bills
were unanimously approved for payment.
Due to the absence of a Friends representative, no report was given.
Circulation statistics reflect an unexpectedly busy June over the same month one year ago. June 2014
saw an overall circulation increase of twelve percent over the same period in 2013. June highlights
include:
6% increase in the Adult collection,
average daily circulation for June 2014 at 1,182 items \[compared to 1,039 in June 2013\],
66% increase in ebook circulation, and
programming attendance up by 39%.
For the nine months of the fiscal year:
15% increase in circulation over the same period last year, and
6% increase in patron traffic.
Library publicity materials for the month of June were distributed, including:
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-2014 Goals and Objectives were updated through the end of June and
distributed to the Board. Among the items discussed were:
About 50% of the picture book collection is reclassified,
staff prefer to wait until new fiscal year to begin electronic invoicing,
turning the Page group is working on personas,
Janice Campbell, Assistant Library Director, and Carol Berry, Circulation Supervisor, attended the
American Library Association Conference in June,
Envisionware was cut from the 2014/15 budget \[Library Director Bumgarner asked the Board to
Christine Lodge; seconded by Terri Soelberg, approval was unanimous\],
Library Director Bumgarner requested that the Board consider purchasing a workstation for the
director for $1,300 from Idaho Correctional Industries; motion made to purchase was made by
Christine Lodge; seconded by Terri Soelberg, approval was unanimous\],
The Disaster Response Plan for the Library was submitted to the Board for approval; motion
made to approve the plan was made by Christine Lodge; seconded by Terri Soelberg, the
approval was unanimous, and
still waiting for the implementation of Donate Now.
The Summer Reading Program has 1,130 registered participants.
Executive Session to Convene
Margo Walter, Board Member, moved that the Board pursuant to Idaho Code 67-2345 convene in
Executive session to consider personnel matters \[Idaho Code 67-2345 (1)(a)\]. The motion was seconded
by Terri Soelberg. And the vote to do so by Roll Call:
Yes No Abstain Absent
Margo Walter, Member x
Christine Lodge, Member x
Terri Soelberg, Member x
Maureen Germano, Board Member x
Pete Dover, Board Member x
The Executive session convened at 7:25 pm. Purpose/Topic summary: Personnel.
Margo Walter, Board Member, moved that the Board pursuant to Idaho Code 67-2345 exit the
Executive Session at 7:35 pm. No action taken.
Library Director reported on various aspects of the American Library Association Annual Conference,
including recurring themes such as:
funding,
services to teens, and
efficiencies.
Library Liaison / City Hall Reports (City Councilman Stan Ridgeway)
Due to the absence of City Councilman Ridgeway, no report was given.
Old Business
Job Descriptions
Library Director Bumgarner asked the Board to approve the previously submitted job descriptions.
Discussion followed and motion to approve the job descriptions was made by Terri Soelberg; seconded
by Christine Lodge, the proposed job descriptions were unanimously approved.
Fiscal Year 2014/15 Budget
Library Director Bumgarner presented to the Board the revised proposed budget for fiscal year 2014/15,
which reflects a $50,000 reduction as mandated by City Council. Discussion followed the motion to
approve the budget was made by Christine Lodge; seconded by Terri Soelberg, the proposed budget was
approved.
New Business
Technology Plan
The Technology Plan, written by Library Director Bumgarner, Circulation Supervisor Carol Berry,
Librarian II Megan Williamson, and Library Assistant I Linda Groves, was submitted to the Board.
Director Bumgarner noted that the plan will be updated after the completion of the Strategic Plan. The
Plan is required as part of the standards of the LYNX! Library Consortium. Discussion followed and
motion to approve the Plan was made by Terri Soelberg; seconded by Christine Lodge, the proposed
Plan was approved.
Additional Items or Public Comment
There were no additional items or public comment.
Next Meeting Date
The next regularly scheduled meeting is Monday, August 11, 2014, at 7:00 pm in the Eagle Public
Adjournment
There being no further business, Board Member Walter adjourned the meeting at 8:55 pm.
Respectfully submitted,
Janice Campbell
Assistant Library Director