Minutes - 2013 - Eagle Public Library - 08/12/2013 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
12 August 2013
Community Room
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:03
p.m. Present were Board Members Mary Berent, Kathy Coburn, Margo Walter, and Pete Dover.
Also present were Library Director Steve Bumgarner and Terri Lenigan, Administrative
Assistant.
Kathy Coburn made the motion to approve the agenda as presented; seconded by Mary Berent,
the agenda was unanimously approved.
Pete Dover made the motion to approve the minutes for the 8 July 2013 meeting as written;
seconded by Kathy Coburn, the minutes were unanimously approved.
Pete Dover made the motion to approve the bills for payment; seconded by Mary Berent, the
bills were unanimously approved for payment.
Friends of the Library Report (Board President)
Due to the absence of a Friends representative, no report was given.
Circulation statistics:
-When compared to July of last year:
Circulation is up 20%
Programs have almost doubled
Gate count is up 40%
Board book circulation up 40%
Easy reader circulation up 99%
Comics circulation up 46%
-When compared overall to last year:
Overall circulation up 3%
Day-to-day circulation up 3-4%
-Summer Reading update:
1,055 registered
18,036 books were read
Staff listened to over 3,200 book reports.
Four hundred kids plus their family members attended the concluding family night
program. The kids were wowed as the Magic Man performed his many feats of magic
and illusion. Each child was awarded a certificate and a book for completing the reading
contract.
Shared/EPL ADMIN/Board Minutes 12 August 2013 1
RFID update (handout): The Library Systems Sales Agreement between 3M and EPL has been
received and reviewed by the City Attorney. The Attorney has noted several corrections to the
document. A corrected copy has been sent back to 3M.
Supporting computer equipment will be purchased from Dell. 3M and the local support
technicians favor Dell. They are familiar with the equipment and would be comfortable
servicing this equipment.
Wright Brothers and Idaho Correctional Industries have provided quotes for the remodel of the
circulation desk. After a review of each quote, Wright Brothers will be awarded a contract to re-
make the circulation desk. Idaho Correctional Industries will supply a custom table for the
The 3M tagging machine has arrived. To maximize staff participation, tagging will be done
during working hours. Volunteers may be asked to help with this process.
information on the competing
RFID quotations, the City Attorney advised since these were open bids, we respond with all bid
materials except what is marked confidential. Consequently, three hundred and forty pages of
information were forwarded to Bibliotheca.
Budget update: The FY 2013/14 budget passed as presented. Patron Matthew Schwendiman
wrote a letter in support of the Library which was read into public record by the Library Director,
see attachedseveral reasons for including video games and
downloadable music in the collection. Director Bumgarner stated that actions to address these
concerns have already been taken.
Food Bank update: Patrons responded with a massive amount of food. Although fine collection
remained about the same amount, this program did allow many patrons to clean up old fines on
their cards.
Thank you to staff, see attached: The Idaho Statesman printed an unsolicited letter of thanks to
the library staff by Patron Paul Lindauer.
Library Liaison/City Hall Reports (Councilman Butler)
Due to the absence of Councilman Butler, no report was given.
Unfinished Business
Board Bios: Please send to Jeanie Comerford as soon as possible.
Shared/EPL ADMIN/Board Minutes 12 August 2013 2
New Business
Policy Review (handout):
V. Use of the Library: Revision clarifies qualification for a non-resident and
senior non-resident card.
XII. Bulletin Board Policy: Replaces former Public Forum Bulletin Board policy.
be
provided.
XVII. Distribution of Free Printed Materials: Establishes guidelines for
acceptable materials and distribution of these materials.
Maureen Germano made the motion to accept all policy updates including minor edit as noted.
Seconded by Mary Berent, the motion carried unanimously.
Resignations:
Due to limited time to attend to Board responsibilities, Kathy Coburn has submitted her letter of
resignation. She will remain active until a replacement Board member is installed.
rs. Berent will not be extending her term.
Mrs. Lenigan will initiate the search for a new Board member.
Terri Lenigan will be retiring at the end of August. Her responsibilities to the Board and library
duties will be absorbed by other staff members.
Additional Items or Public Comment
There were no additional items or public comment.
Selection of Next Meeting Date
The next meeting of the EPL Board of Trustees will be 9 September 2013 at 7:00 p.m. in the
Community Room.
Adjournment
There being no further business, President Germano adjourned the meeting at 8:15 p. m.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Shared/EPL ADMIN/Board Minutes 12 August 2013 3
Motions:
Accept revisions to Policy V. Use of the Library; XII. Bulletin Board Policy and establish
XVII. Distribution of Free Printed Materials
Topics:
Circulation Statistics
Summer Reading update
RFID update:
Bibliotheca request for information
Budget update
Food Bank update
Thank you to staff from Patron Paul Lindauer
Board bios
Policy review: V. Use of the Library; XII. Bulletin Board Policy, XVII. Distribution of
Free Printed Material
Resignations: Kathy Coburn; Mary Berent; Terri Lenigan
Shared/EPL ADMIN/Board Minutes 12 August 2013 4