Minutes - 2013 - Eagle Public Library - 07/08/2013 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
8 July 2013
Community Room
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:05
p.m. Present were Board Members Mary Berent, Kathy Coburn, Margo Walter, and Pete Dover.
Also present were Library Director Steve Bumgarner and Terri Lenigan, Administrative
Assistant.
Pete Dover made the motion to approve the agenda as presented; seconded by Mary Berent, the
agenda was unanimously approved.
Margo Walter made the motion to approve the minutes for the 10 June 2013 meeting as written;
seconded by Kathy Coburn, the minutes were unanimously approved.
Mary Berent made the motion to approve the bills for payment; seconded by Pete Dover, the
bills were unanimously approved for payment.
Friends of the Library Report (Board President)
Due to the absence of a Friends representative, no report was given.
Circulation statistics:
When compared to June of 2012, circulation is up 12% and 2,330 more items checked
out.
Gate count is up 45% over last year for the month of June.
Program attendance is up 140% from last year.
Summer Reading update:
Over 1,000 have signed up for Summer Reading. Teens are not included in this number.
They will be counted at the conclusion of the program.
Over 7,500 books were read through June.
Staff has listened to over 1,500 book reports.
Pay Schedule (handout): This handout explains the pay schedule for staff members.
Library Liaison/City Hall Reports (Councilman Butler)
Due to the absence of Councilman Butler, no report was given.
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Old Business
Budget review: The Council has been complimentary regarding the many changes in the Library
and the proposed budget. Council Liaison Mark Butler thinks the budget is reasonable.
RFID selection and circulation area re-work (handout): After considering all the vendor
presentations, selection has been narrowed to two, Tech Logic and 3M. Director Bumgarner has
requested final quotations and has compared each for price and features.
equipment performs the same functions. Director Bumgarner recommends award of the contract
to 3M. Pete Dover made the motion to award 3M the RFID contract; seconded by Mary Berent,
the motion passed unanimously.
Adding this new equipment will necessitate changes to the circulation and reference desks:
The inside book drop will be moved. A slot will be cut into the foyer wall and book bins will
be placed in a cabinet inside the Library to the right of the door.
Hold shelves will be moved so retrieval will become self-serve.
The self-check stations will be placed on the left side of the circulation desk.
A staff work station will be placed in the center section of the circulation desk.
The adult reference desk will be moved to the right side of the circulation desk.
The adult reference area will become public seating.
The cash register will be moved to the circulation desk.
The community bulletin board and free pamphlets will be moved to the foyer.
Refer to handout for further details.
Library Accomplishments/Goals and Objectives (handout): As directed by the Board at last
and objectives, refer to handout.
review. President Germano has suggested using Survey Monkey, an online survey and
questionnaire tool. She will research and compile certified questions. This would allow staff to
evaluate not only the Director, but also each other.
New Business
Board Bios: Board members have been asked to prepare a short bio to be inserted on our web
page. These bios should be similar to the Council and Mayor bios on the city web page.
Policy Review: Policy IV. Library Services (handout): Director Bumgarner has revised the
Library Services section. The revised policy will state the hours of operation and observed
holidays.
At this time, the Board also reviewed the Donation policy and the revision presented by Director
Bumgarner. The revision breaks donations into three categories; Monetary, Book, and Tangible
Property.
Maureen Germano made the motion to accept the revision to Policy IV. Library Services and
Policy X. Donations. Seconded by Pete Dover, the motion carried unanimously.
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Next month, the Board will review the unattended child, exhibit space and display cases, bulletin
board, and distribution of free materials.
Additional Items or Public Comment
Eagle Fun Days Closure: Last year, the Library was closed on the Saturday of Eagle Fun Days.
As in past years, the Library parking lot will be a center of activity. Using the parking lot for this
purpose will make access to the Library very difficult. Director Bumgarner would like the Board
to consider closing on Saturday again this year. Margo Walter made a motion to close the
Library on Saturday, 13 July 2013 during Eagle Fun Days due to limited access to the Library.
Kathy Coburn seconded the motion, which carried unanimously.
Selection of Next Meeting Date
The next meeting of the EPL Board of Trustees will be 12 August 2013 at 7:00 p.m. in the
Community Room. Mary Berent is unable to attend.
Adjournment
There being no further business, President Germano adjourned the meeting at 9:05 p. m.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Accept 3M bid for the RFID project
Accept revisions to Policy IV Library Services and Policy X Donations
Library closure for the Saturday of Eagle Fun Days
Topics:
Circulation Statistics
Summer Reading update
City pay schedule (handout)
Budget update
RFID Selection 3M awarded contract
Changes required for Circulation and Adult Reference areas
Library accomplishments 2013 and goals and objectives for 2014
Board Bios for web page
Policy review: IV Library services and X Donations
Library to close on Saturday, 13 July for Eagle Fun Days
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