Minutes - 2013 - Eagle Public Library - 04/15/2013 - RegularShared/EPL ADMIN/Board Minutes 15 April 2013 1
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
15 April 2013
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:05
p.m. Present were Board Members Pete Dover, Mary Berent, Kathy Coburn, and Margo Walter.
Also present were Library Director Steve Bumgarner, Mark Butler, Council Liaison, and Terri
Lenigan, Administrative Assistant.
Pete Dover made the motion to approve the agenda as presented; seconded by Margo Walter, the
agenda was unanimously approved.
Margo Walter made the motion to approve the minutes for the 11 March 2013 meeting as
written; seconded by Kathy Coburn, the minutes were unanimously approved.
Mary Berent made the motion to approve the bills for payment; seconded by Pete Dover, the
bills were unanimously approved for payment.
Friends of the Library Report (Friends’ Board President)
Due to the absence of a Friends representative, no report was given.
Director’s Report
Circulation statistics: While circulation remains flat for days open, the gate count is steady and
program attendance is increasing.
RFID update (handout): All Board Members are invited to attend the RFID vendor
presentations, as scheduled (see handout). The basic systems of each company are similar. The
included extras will help determine the best fit for the Library, both in dollars and use.
PR appearances/calendar (handout): For your review, copies of the press releases for library
events.
Children’s Room upgrades: In order to make the Children’s Room more kid-friendly, we have
re-arranged picture book shelving, removed the tops of the non-fiction shelving to accommodate
additional shelves, and doubled the seating capacity. Educational toys have been added to
promote the Library as a fun place to play and learn. When kids are occupied and want to stay
longer, parents can take advantage of longer browsing time which may result in checking out
more books and other materials.
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Library Liaison/City Hall Reports (Councilman Butler)
The Council welcomed Jason Pierce to fill the remainder of Councilman Semanko’s term.
Councilman Pierce is a local businessman, a long-time resident with school age children, and has
been very active in the community making him an excellent choice.
The Council looks forward to the upcoming bond election to purchase City Hall.
New Business
Local History: Newspaper clippings of local history and events have been collected for the past
ten years. This has been a labor intensive operation for staff. Unfortunately, the collection is
seldom accessed. Director Bumgarner recommends that this collection be suspended. Local
newspapers maintain archives; therefore, articles pertaining to the City of Eagle may be
retrieved. Director Bumgarner also recommends the City Directory collection be removed from
the locked cabinet for easier patron access.
Policies: The Board has set a goal of reviewing and revising existing policies and adding new
policies as needed. Several concerns have already surfaced such as:
Should Policy Section II Board of Trustees be included in policies or be part of the by-
laws
Should Policy Section V. E. Rules of Conduct be changed to a separate policy
These and other concerns will be addressed at future meetings. The By-laws and Policy Section
I General Objectives are scheduled for review at the next meeting.
Executive Session
At 7:50 p.m., President Maureen Germano convened an executive session to discuss a personnel
matter. The session adjourned at 8:21 p.m.
Additional Items or Public Comment
There were no additional items for discussion.
Selection of Next Meeting Date
The next meeting of the EPL Board of Trustees will be 13 May 2013 at 7:00 p.m. in the Library
Community Room.
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Adjournment
There being no further business, President Germano adjourned the meeting at 8:35 p. m.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Topics:
RFID – Vendor presentations scheduled
Children’s Room improvements
Suspend Local History collection
Board to review EPL policy manual
Executive session
EXECUTIVE SESSION MOTION AND ORDER
Public Agency: Eagle Public Library, Eagle Idaho
Governing Body: Board of Trustees
Meeting Date, Time, and Location: 15 April 2013. 7:00 p.m., Eagle Public Library
Community Room
Maureen Germano, Board President, moves that the Board pursuant to Idaho Code 67-2345
convene in Executive Session to consider personnel matters [Idaho Code 67-2345 (1)(a)].
Second: Mary Berent
Convene At: 7:50 p.m. Adjourn At: 8:21 p.m.
Purpose/Topic summary: Personnel
And the Vote to do so by Roll Call:
YES NO ABSTAIN
Maureen Germano, President X
Margo Walter, Vice President X
Kathy Coburn, Member X
Mary Berent, Member X
Pete Dover, Member X
Secretary to the Board: _________________________
Terri T. Lenigan