Minutes - 2013 - Eagle Public Library - 03/11/2013 - Regular
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
11 March 2013
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:02
p.m. Present were Board Members Pete Dover, Mary Berent, and Kathy Coburn. Margo Walter
arrived at 7:06 p. m. Also present were Library Director Steve Bumgarner, Marti Taylor,
Friends President, and Terri Lenigan, Administrative Assistant.
Mary Berent made the motion to approve the agenda as presented; seconded by Pete Dover, the
agenda was unanimously approved.
Mary Berent made the motion to approve the minutes for the 11 February 2013 meeting as
written; seconded by Kathy Coburn, the minutes were unanimously approved.
Pete Dover made the motion to approve the bills for payment; seconded by Kathy Coburn, the
bills were unanimously approved for payment.
F
BookScouter: This program has been very successful. In the first three months, sales have
garnered $1,500.
Spring book sale: The spring book sale is scheduled for Friday, 3 May from 3:00 6:00 p.m.
and Saturday, 4 May from 9:00 a.m. to 2:00 p.m. Select non-profits, such as Idaho Youth Ranch,
will be allowed to choose items following the public sale.
Revamp YA area: The Friends have agreed to help re-model the YA area, a well-used but un-
inviting space for teens. Plans include:
-New furniture strategically spaced for small group use
- on creating an ideal teen space
-Contact U of Idaho School of Interior Design for a student design project
-Solicit material donations
Circulation/Statistics (handout): Although circulation is flat, programs attendance continues to
increase, bringing more patrons into the Library.
RFID update: Vendor presentations still need to be scheduled.
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PR Appearances/Calendar (handout): The latest calendar lists programs and events for March,
April, and May. This will allow the next calendar to concentrate on summer reading programs
for June and July.
Library Liaison/City Hall Reports (Councilman Butler)
, to date, twelve Eagle citizens to apply for this
position. The Mayor has narrowed the field to his top six picks. Council members will review
the resumes and make their recommendation to the Mayor.
Councilman Butler will not be able to attend the May Board meeting.
New Business
Idaho Library Law/Best Practices (handout): President Germano led a discussion to review the
salient points of the trustee training session held on Saturday, 9 March 2013. Please refer to the
handout for further information and discussion notes.
Volunteer Policy (handout): Recently a mother and her daughter asked to volunteer at the
library. Library volunteers must be at least 14 years old. Even though the daughter looked 14
years old, she was actually several years younger. This misunderstanding has prompted the need
for a volunteer policy. Director Bumgarner has drafted a policy along with an application
packet. The packet also includes Release of Liability contracts for adults and minors. He has
also developed a handbook which lists the Library staff supervisors, an explanation of the rights
and responsibilities of a volunteer, and job descriptions. President Germano suggested that the
status of filled and available jobs should be posted so interested applicants may be advised of
existing openings. Pete Dover made the motion to approve the Volunteer policy as written.
Seconded by Margo Walter, the motion carried unanimously.
Operation Grow:
library. Seed libraries allow patrons to check out seeds to plant on their own. These seedsare
available free of charge and will check out with a bar code for statistical purposes only. There
will be no due date. After harvesting, the gardeners allow the plant to go to seed, then save and
return seeds to be use in the next growing year. To start the
program this year, seeds must be purchased; $500 has been budgeted for this project. The
the motion to approve Operation Grow with a budget not to exceed $500. Seconded by Pete
Dover, the motion carried unanimously.
Birthday party: The celebration of 50 years of service would not be complete without a birthday
party. The Celebration Committee has decided on a Sunday afternoon concert/picnic to be held
in September. Date and time to be confirmed. Board Member participation will be appreciated.
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Work Force Investment Act: The City is participating in this Act by hiring two candidates to
gain work experience by assisting with clerical tasks as assigned by the City Clerks department.
The Library will also benefit as many Board and financial records will be digitally scanned to
allow permanent record keeping.
Dress code for summer reading: The staff requests they be allowed to wear blue jeans with the
summer reading t-shirt. After discussing the issue, the Board has decided that jeans are not
acceptable professional attire and will not be permitted, except on dress down Friday and
Saturday.
Semanko resignation: To honor his years of service as the Library Liaison, the Board will
present a card to Councilman Semanko at his last council meeting on 12 March 2013.
Selection of Next Meeting
The next meeting of the EPL Board of Trustees will be 15 April 2013 at 7:00 PM in the Library
Community Room.
Adjournment
There being no further business, President Germano adjourned the meeting at 9:20 p. m.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Volunteer policy
Operation Grow
Topics:
RFID update
Event Calendar: March, April, May
Review: Trustee training
Volunteer Policy
Operation Grow
th
50 Birthday party
Work Force Investment Act: City participation
Dress code for summer reading
Semanko resignation
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