Minutes - 2013 - Eagle Public Library - 02/11/2013 - Regular
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
11 February 2013
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:35
p.m. Present were Board Members Margo Walter, Mary Berent and Kathy Coburn. Pete Dover
arrived at 7:39 p. m. Also present were Library Director Steve Bumgarner and Terri Lenigan,
Administrative Assistant.
Margo Walter made the motion to approve the agenda as presented; seconded by Mary Berent,
the agenda was unanimously approved.
Kathy Coburn made the motion to approve the minutes for the 10 December 2012 meeting as
written; seconded by Margo Walter, the minutes were unanimously approved. Kathy Coburn
made the motion to approve the minutes for the 7 January 2013 meeting as written; seconded by
Margo Walter, the minutes were unanimously approved.
Mary Berent made the motion to approve the bills for payment; seconded by Margo Walter, the
bills were unanimously approved for payment.
In the absence of a Friends representative, Director Bumgarner reported that the next book sale is
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set for Friday and Saturday, May 3 and 4. The Friends are pleased with the results from their
selling efforts through the contract book sellers. To date, they have received several payments.
Circulation statistics (handout): While circulation was flat, probably due to the harsh January
weather, gate count and program attendance was up for the month.
Anniversary library cards/ 50 years celebration: The commemorative library has been well
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received by our patrons. Many have chosen to replace their old card. A 50 birthday bash
committee has been formed and the celebration is in the planning stages.
RFID update: Four proposals have been received:
3M: Considered the leader in the industry; highest quote
Tech Logic: Most comparable to 3M
Bibliotheca: Good product; has received mixed review from users
BayScan: Low end
Director Bumgarner has reviewed each proposal and has compiled a spread sheet comparing
each proposal. The next step is to invite each vendor to make a formal presentation during late
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March and April. Once our decision is made, we will present our recommendation to City
Council.
PR Appearances/Calendar (handout): Stay informed about Library programs with our bi-
monthly calendar and press releases from the local newspapers.
Summer Reading/Dress like a Librarian: Kick off summer reading in style! We are offering
summer reading t- In addition to our
regular programs, there will be special programs or events each day. The first program will be
, who combines history, archeology, and legends to weave
entertaining and educational stories for kids of all ages.
Surplus List: During the recent alarm malfunction, the fireman who responded complained
about the clutter in the mechanical room. With all of his paraphernalia, he had a difficult time
maneuvering about the room. The items in the mechanical room are slated for surplus.
some of the items, we had scheduled to remove the items later
in the year. To circumvent a complaint from the Fire Marshall, we would like to surplus the
items now and submit the list later this fiscal year. Rather than wait, the Board recommends that
we surplus the items and present the list to the City Council at their next meeting.
New Business
Tutor Policy (handout): This policy has been revised. The biggest change is the Community
Room is no longer expressly reserved for tutors; study rooms are available. Pete Dover made the
motion to rescind the previous policy and replace with the revised version. Seconded by Margo
Walter, the motion carried unanimously.
Study Room Policy (handout): The small conference rooms are again available for individuals
for quiet study or for small groups wishing to work together without disturbing other library
users. These rooms may be reserved in advance; walk-ins are welcome when the room is not in
use. The policy includes guidelines for reservation and use of these rooms. Kathy Coburn made
the motion to approve the study room policy. Seconded by Mary Berent, the motion carried
unanimously.
Social Media policy (handout): Jeanie Comerford has taken on the task of learning about and
establishing social media accounts for the Library. She has taken an online course and has
successfully launched a Twitter and Face Book account. The social media policy has been
written to guide staff and patrons in the proper use of these accounts. The Teen Advisory Board
has embraced these accounts and has already posted several messages. Mrs. Comerford will
continue to monitor and improve these accounts and add other appropriate social media accounts.
Pete Dover made the motion to approve the social media policy. Seconded by Margo Walter, the
motion carried unanimously.
leave as provided in his hiring document. He will be using this leave to complete the move from
Florida to Idaho.
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Old Business
Library Trustee training: Trustee training will be conducted by Kevin Tomlinson of the Idaho
Commission for Libraries on Saturday, 9 March 2013. All Board members and one member of
City Council must attend. Maureen Germano will contact Councilman Butler to ask for his
participation. Director Bumgarner will also attend.
Additional Items or Public Comment
There were no additional items or public comment.
Selection of the Next Meeting Date
The next meeting of the EPL Board of Trustees will be 11 March 2013 at 7:00 PM in the Library
Community Room.
Adjournment
There being no further business, President Germano adjourned the meeting at 9:48 p. m.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Tutor Policy
Study Rooms Policy
Social Media Policy
Topics:
Anniversary Library Cards/50 Year Celebration
RFID project update
January/February events calendar
Summer Reading/Dress Like a Librarian
Surplus List
Tutor Policy
Study Room Policy
Social Media Policy
Trustee Training
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