Minutes - 2013 - Eagle Public Library - 01/13/2013 - Regular
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
January 13, 2013
Community Room
Board President Maureen Germano called the Eagle Public Library Board of Trustees meeting to order at
7:05 pm. Present were Board Members Pete Dover, Christine Lodge, and Terri Soelberg. Also present
were Library Director Steve Bumgarner and Assistant Library Director Janice Campbell. Board Member
Margo Walter was absent.
Approval of Agenda for January 13, 2013, Board of Trustees Meeting
Board Member Terri Soelberg requested that a discussion of the Paul G. Allen Family Foundation grant
opportunities be added to the agenda in the New Business Section, after Community Building Summit.
Pete Dover made the motion to approve the agenda with amendments; seconded by Christine Lodge,
the agenda was unanimously approved
Approval of Minutes of December 9, 2013, Board of Trustees Meeting
Terri Soelberg made the motion to approve the minutes for the December 9, 2013 meeting as written;
seconded by Christine Lodge, the minutes were unanimously approved.
Payment of Library Bills
A brief discussion was held about the Storage Fees ($87.00 a month). Library Director Bumgarner
reported that the primary item being stored are study carrels; Library Board members suggested various
ways to dispose of the unused carrels, including Craigslist, Freecycle, and construction recycling
companies. After the Storage Fee discussion, Pete Dover made the motion to approve the bills for
payment; seconded by Terri Soelberg, the bills were unanimously approved for payment.
Due to the absence of a Friends representative, no report was given.
Circulation statistics reflect a busier November over the same month one year ago. November 2013 saw
an eleven percent increase in usage of library materials over the same period in 2012. November
statistics highlights include:
collection (with average daily circulation for the month of December at 1,096 compared to 985 a
year ago),
116% increase in ebook circulation,
5% increase in patron traffic, while
Programming attendance declined by 11% (Library staff believe the weather played a significant
role in the programming decline).
Eagle patrons downloaded 500 songs from Freegal.
For the two months of the fiscal year,
11% increase in circulation over the same period last year
13% in patron traffic
Library publicity materials for the month of November were distributed. In November, the Library was
mentioned in:
Eagle Public Library January and February calendar
The Independent
a. program listings for the month, and
b. an article submitted by Cathy Hardy about the implementation of the new circulation
system (as suggested by Library Trustee Pete Dover)
The Eagle Informer
Library statistics for last fiscal year were submitted electronically to the State. Library Director
Bumgarner requested that the Board certify the Fiscal Year 2012-2013 statistics.
Library publicity materials for the month of November were distributed. In November, the Library was
mentioned in:
Eagle Public Library January and February calendar
The Independent
a. program listings for the month, and
b. an article submitted by Cathy Hardy about the implementation of the new circulation
system (as suggested by Library Trustee Pete Dover)
The Eagle Informer
-2014 Goals and Objectives were updated through the end of December
and distributed to the Board.
Linda Elsey resigned effective January 20 for a full-time position at the Boise Public Library.
The Facilities Department is collecting bids to paint the interior of the Library. The work may need to be
done in several phases due to budget constraints.
To celebrate the opening of the new store in Eagle, the Idaho Youth Ranch selected the Eagle Public
Library, along
worth of sales during the week of January 26-
In December, in preparation for the upcoming Strategic Plan process, Library Director Bumgarner asked
the Board to begin thinking about what they expect to achieve by undertaking the strategic planning
process. After discussion, the Board agreed that the focus of the upcoming strategic plan process
should be defining service responses and increasing circulation.
Library Liaison / City Hall Reports (City Councilman Mark Butler)
Due to the absence of City Councilman Butler, no report was given.
Old Business
Job Descriptions
Library President Maureen Germano reported that job description analysis will be distributed at the
February meeting.
New Business
Homebound Delivery Service
distributed to
the board a proposed revision of the Homebound Delivery Service Policy. The proposed policy defines
eligibility for participation in the program, delivery schedules, privacy of patron records and the home
environment required for participation in the program.
Board Member Pete Soelberg questioned how liability for volunteers when delivering homebound
materials is handled. Library Director Bumgarner will ask the City Clerk.
Pete Dover made the motion to approve the Homebound Delivery Service Policy as written; seconded
by Terri Soelberg, the policy was unanimously approved.
Meeting Room Policy
Bumgarner. Major changes include the elimination of a $25.00 deposit, clarification of after hours rental
ner
when individuals or groups who reserve the room do not abide by the policy.
Pete Dover made the motion to approve the Meeting Room Policy as written; seconded by Christine
Lodge, the policy was unanimously approved.
Strategic Plan
Library Director Bumgarner indicated that the requested information about the upcoming Strategic Plan
Community Building Summit
Through its participating the Turning the Page program this past Fall, the Library is one of ten libraries in
the State invited to participate in a two-day advocacy conference/workshop in Boise, Wednesday and
Thursday May 21 and May 22. The summit is designed to provide the library team hands-on experience
in planning a community building event. The State is asking each library to bring a six-member team,
including one to two trustees. Library Director Bumgarner asked that the Board decide who by January
22 (the State imposed deadline for completing the registration form).
Paul G. Allen Family Foundation
Board Member Terri Soelberg reviewed grant opportunities from the Paul G. Allen Family Foundation.
Library Director Bumgarner indicated that
the 2015 summer reading program and developing ideas.
Additional Items or Public Comment
There were no additional items or public comment.
Next Meeting Date
The next regularly scheduled meeting is Monday, February 10, 2014, at 7:00 pm in the Eagle
Adjournment
There being no further business, President Germano adjourned the meeting at 8:35 pm.
Respectfully submitted,
Janice Campbell
Assistant Library Director