Minutes - 2012 - Eagle Public Library - 10/08/2012 - Regular
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
08 October 2012
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:05
p.m. Present were Board Members Mary Berent, Margo Walter, and Pete Dover. Also present
were Library Director Steve Bumgarner, Janice Campbell, Assistant Library Director, Jeanie
Comerford, Operations Manager, and Terri Lenigan, Administrative Assistant. Special guest:
Kathy Coburn, prospective Board Member.
The first order of business was to elect new officers for the FY 2012/13 term. Maureen Germano
will continue as President and Margo Walter will again serve as Vice-President.
Mary Berent made the motion to approve the agenda as presented; seconded by Pete Dover, the
agenda was unanimously approved.
Margo Walter made the motion to approve the minutes for the 10 September 2012 meeting as
written; seconded by Pete Dover, the minutes were unanimously approved.
Mary Berent made the motion to approve the bills for payment; seconded by Margo Walter, the
bills were unanimously approved for payment.
Due to the absence of a Friends representative, Director Bumgarner reported that the fall sale
occurring on Thursday, Friday, and Saturday had typical results. A very busy Thursday was
followed by slower sales on Friday and Saturday. Idaho Youth Ranch will come on Wednesday
to sort through the remaining books for their stores. The rest will be stored for the next sale.
Dire
Statistical reports (handout): Circulation is down 6% from last year. However, new
programming for both adult and children and extended hours should help to increase circulation
for the coming year. Increase in program attendance should stimulate an increase in circulation.
Additional seating areas have been added, as well as librarian presence in the public areas.
Several areas suspected of contributing to decreased circulation have been addressed:
The collection was over-stocked and somewhat outdated. The massive weeding of over
15,000 items will make room for a new, more vibrant and relevant collection.
Past programs were directed at specific audiences, generally 3-5 year olds.
New programs are being developed for diverse ages and interests. Fewer off-site
programs will be held in the coming year. More adult programs are planned for the
coming year.
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Library Liaison/City Hall Reports (Councilman Butler)
Due to the absence of Councilman Butler, no report was given.
Unfinished Business
Search for new Board member: After expressing interest in the position, Mrs. Kathy Coburn was
invited to attend the meeting. Mrs. Coburn is a long-time Eagle resident. Her children have
attended Eagle schools and the family are active library patrons. She is very active in the
community, participating in many service clubs such as the Kiwanis. She is chair for the Field of
Honor tribute to American servicemen and veterans. The Board held an on-the-spot interview
resulting in a motion by Margo Walter to send a letter of recommendation to the Mayor and
Council to appoint Mrs. Coburn as a Trustee. Seconded by Mary Berent, the motion carried
unanimously.
New Business
Magazine retention policy (action item): As a result of downsizing the collection, it became
apparent that there was not enough storage space to retain the current and previous year.
Therefore, Staff recommends magazines should be retained for a period of twelve months and
six months for weekly publications. Mary Berent made the motion to change the policy for
magazine retention to twelve months and six months for weekly publications. Seconded by
Margo Walter, the motion carried unanimously.
November Board
November. So Staff and Board Members may observe the holiday, the next monthly meeting of
the Board will be held on Monday, 5 November 2012.
Additional Items or Public Comment
Conference: Janice Campbell and Cathy Hardy attended an American Library Association
conference aimed at improving youth services and programming. They are enthused with many
new ideas and are looking forward to implementing some of these programs in the near future.
Also, there are many programs available from the State Library that Mrs. Campbell is planning
to use as well.
The State Library Board of Trustees is touring the State and will visit the library on Thursday, 25
October 2012.
Selection if Next Meeting Date
The next meeting of the EPL Board of Trustees will be 5 November 2012 at 7:00 p.m. in the
Library Community Room.
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Adjournment
There being no further business, President Germano adjourned the meeting at 8:00 p.m.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Recommendation to appoint Kathy Coburn as Trustee
Magazine retention policy
Topics:
Election of Officers
update
t
Board Member search update
Magazine retention policy revised and approved
Change of meeting date for November
ALA Conference on improving youth services
State Library Board of Trustees to visit EPL
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