Minutes - 2012 - Eagle Public Library - 08/13/2012 - Regularci •( f
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
13 August 2012
Community Room
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:03
p.m. Present were Board Members Mary Berent, Margo Walter, Nancy Marshall, and Pete
Dover arrived at 7:10 p.m. Also present were Library Director Steve Bumgamer, Janice
Campbell, Assistant Library Director, Jeanie Comerford, Operations Manager, Terri Lenigan,
Administrative Assistant, and Councilman Mark Butler.
Margo Walter made the motion to approve the agenda as presented; seconded by Mary Berent,
the agenda was unanimously approved.
Nancy Marshall made the motion to approve the minutes for the 9 July 2012 and 2 August 2012
meetings as written; seconded by Margo Walter, the minutes were unanimously approved.
Margo Walter made the motion to approve the bills for payment; seconded by Mary Berent, the
bills were unanimously approved for payment.
Friends of the Library Report(Friends' Board Representative)
Due to the absence of a Friends representative, no report was given.
Director's Report
Statistical reports (handout): July circulation is down when compared to the previous year.
However,the overall decline is slowing,but not enough to make up the deficit for the year.
Library Liaison/City Hall Reports (Councilman Butler)
Councilman Butler reports that the Council is still wrestling with the proposed budget for FY
2012/13 and hopes that the public hearing scheduled for 21 August will provide helpful solutions
from the general public. Councilman Butler has proposed an additional $60,000 be placed in our
RFID restricted fund so the conversion to RFID technology can be completed in the coming
fiscal year.
Unfmished Business
FY 12/12 budget—update: The revised budget, with the requested cuts,has been submitted to
the Council.
Shared/EPL ADMIN/Board Minutes 13 August 2012 1
Borrower card policy(handout): At the previous month's meeting,the Board requested that staff
write the revision to the Library borrower's card policy. The revision was presented and
reviewed by the Board. After discussion, Pete Dover made the motion to approve the changed
language as proposed to Chapter V. Use of the Library,paragraph 1.a. Library borrower's cards.
Margo seconded and the motion carried unanimously.
Action Plan—update:
Weeding:
Adult non-fiction complete through the 500's, 800's and 900's
Adult fiction complete through the J's
Biographies in process of re-cataloging to their own collection to be shelved in
vacated reference area stacks
Media and juvenile collections to follow
New Business
Internet Policy revision(handout): Per State mandate,by 1 October,the Library must have an
Internet and Internet safety policy in place. The safety policy is required to qualify for an e-rate
grant, which covers the costs of phone and Internet use. The handout provides a guideline for
these policies. The Board requested that staff write the policy for review at the next meeting.
City code for the public library(handout): Board Member Mary Berent noticed several
inaccuracies in the City Code, Chapter 3 Public Library, Section 6-3-3 Library Borrower's
Cards. Staff will provide the Board with a revision for consideration at the next Board meeting.
Executive Session
At 8:00 p.m., President Maureen Germano convened an executive session to discuss a personnel
matter. The session adjourned at 8:06 p.m.
Additional Items or Public Comment
Book donation: Board Member Pete Dover reports that in accord with Library programs,the
Kiwanis Club will donate, in the name of the program presenter or group, a book to the Library.
It would be most appropriate if the subject of the book could be geared to the theme of the
program.
Board vacancy: Board Member Nancy Marshall reminded everyone that this was her next to last
meeting. The Board will begin its search for a replacement.
Selection if Next Meeting Date
The next meeting of the EPL Board of Trustees will be 10 September 2012 at 7:00 p.m. in the
Library Community Room.
Shared/EPL ADMIN/Board Minutes 13 August 2012 2
Adjournment
There being no further business, President Germano adjourned the meeting at 8:19 pm.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Borrower card policy
Topics:
FY 2012/13 budget update
Borrower card policy
Action Plan update
Internet Policy revision
City Code revision
Kiwanis book donation
Board vacancy
Shared/EPL ADMIN/Board Minutes 13 August 2012 3
EXECUTIVE SESSION MOTION AND ORDER
Public Agency: Eagle Public Library, Eagle Idaho
Governing Body: Board of Trustees
Meeting Date, Time, and Location: 13 August 2012, 3:15 PM, Community Room, Eagle
Public Library
Maureen Germano, Board President, moves that the Board pursuant to Idaho Code 67-2345
convene in Executive Session to consider personnel matters [Idaho Code 67-2345 (1)(a)].
Second:
Convene At: 8:00 pm Adjourn At: 8:06 pm
Purpose/Topic summary: Personnel
And the Vote to do so by Roll Call:
YES NO ABSTAIN
Maureen Germano, President X
Margo Walter, Vice President X
Nancy Marshall, Member X
Mary Berent, Member X
Pete Dover, Member X
Secretary to the Board: _________________________
Terri T. Lenigan