Minutes - 2012 - Eagle Public Library - 06/11/2012 - Regular (� 7
Ct(no 2:3
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
11 June 2012
Community Room
Board President Maureen Germano called the EPL Board of Trustees meeting to order at 7:01
p.m. Present were Board Members Mary Berent, Margo Walter, and Pete Dover. Also present
were Library Director Steve Bumgarner, Janice Campbell, Assistant Library Director, Jeanie
Comerford, Operations Manager, Terri Lenigan, Administrative Assistant, Councilman Mark
Butler, and Mike Echieta, Public Works Director. Board Member Nancy Marshall was excused.
Margo Walter made the motion to approve the agenda as presented; seconded by Mary Berent,
the agenda was unanimously approved.
Pete Dover made the motion to approve the minutes for the 7 May 2012 meeting as submitted;
seconded by Margo Walter, the minutes were unanimously approved.
Margo Walter made the motion to approve the bills for payment; seconded by Mary Berent, the
bills were unanimously approved for payment.
Public Works Report (Mike Echieta, Public Works Director)
HVAC update: The Library HVAC system is aging and requires maintenance averaging $1,500
to $2,000 yearly. Replacement cost of the system would be $65,000 to $70,000. Two years
ago, new motors, compressors, and a computer board were replaced. The damper motors have
been replaced and a new thermostat has been temporarily installed. The goal is to continue to
contract with TVR, Treasure Valley Heating and Air Conditioning, to keep the system in repair.
A replacement system will be included in the FY 2013/14 budget. The Council does have an
emergency fund to cover major problems that may arise.
Other issues affecting the Library:
• The Community Room carpeting will not be replaced. However, the carpet will be
cleaned 2-3 times during the year. The floor outlet will be fixed.
• Parking lot repairs are completed at a cost of$13,895.
• This year, the landscaping bark will be replaced.
Friends of the Library Report (Friends' Board Representative)
Due to the absence of a Friends representative, no report was given.
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Director's Report
Statistical reports (handout): There has been an increase in juvenile check outs representing an
8% increase in circulation.
Collateralized Money Market: All money market accounts are collateralized by securing the
note through the use of City property.
FY 12/12 budget update: At Councilman Butler's request, comparative service costs for the six
Treasure Valley libraries has been updated with the latest available data, refer to handout. At the
suggestion of the City Clerk/Treasurer, the requested $4,000 for professional development has
been split between accounts .47-00 Travel and Meetings and .49-00 Personnel Training. The
phrase"for professional development" should be added to each account's explanation notes. In
conjunction with all City Departments, restoration of the 5% pay cut has been included in the
personnel portion of the budget.
Library Liaison/City Hall Reports (Councilman Butler)
To make it easier to do business in Eagle, the Council has adopted new city ordinances.
Building permits are up 16% for new building and 33% for renovations. ACHD, Ada County
Highway District, is addressing cross walk safety within the City. The Urban Renewal
Development Committee has approved the side walk project at 2nd and Idaho Streets.
Unfinished Business
Follow-up:
• Canister Lights: The canister lights in the Children's Room have been installed and make
that area of the room so much more inviting.
• Access/Security System: After a few delays and a defective part, the system is finally up
and running properly.
New Business
Fred Meyer donation: In conjunction with opening their new Eagle store, Fred Meyer has
pledged a $5,000 donation to the Library. Each Board Member and the Library Liaison have
received a gift card.
Business cards: New library business cards will be re-designed to be in line with those issued by
other City departments. The library building will be replaced by the Eagle city seal. As the City
re-designs the City web page, the Library web page will also be similarly updated. Director
Bumgarner has suggested that a library logo be developed to be included on the web. He will
initiate discussion for staff input at the next regular staff meeting.
Additional Items or Public Comment
There were no additional items or public comment.
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Selection if Next Meeting Date
The next meeting of the EPL Board of Trustees will be 9 July 2012 at 7:00 PM in the Library
Community Room.
Adjournment
There being no further business, President Germano adjourned the meeting at 9:00 pm.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Topics:
Public Works report: HVAC
Collateralized Money Market
FY 12/13 budget update
Follow-up:
Canister Lights
Access/Security System
Fred Meyer donation
New business cards
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