Minutes - 2011 - Eagle Public Library - 10/12/2011 - Regular EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
October 12, 2011
Community Room
Board President Mary Berent called the EPL Board of Trustees meeting to order at 7:07 PM.
Present were Board Members Margo Walter,Nancy Marshall, Maureen Germano, and Pete
Dover. Also present were Janice Campbell, Assistant Library Director, Jeanie Comerford,
Operations Manager, Administrative Assistant Terri Lenigan, and invited guest Pam Gaines.
Council Liaison Norm Semanko arrived at 7:20 PM. Ron Baker, Library Director, was excused.
The first order of business was election of officers for FY 2011/12. After a discussion of the
duties of President, Maureen Germano asked to be considered for the office of President. Margo
Walter made the motion to nominate Maureen Germano for the office of Board President; Nancy
Marshall seconded. Maureen Germano was unanimously elected President. Margo Walter
offered to serve a second term as Vice-President. Nancy Marshall made the motion to nominate
Margo Walter for Vice-President; Maureen Germano seconded. Margo Walter was unanimously
re-elected as Vice-President.
Artist Pam Gaines: Community Room mural: As a patron, Ms. Gaines and her son often attend
the youth programs and noted that the room could be enhanced by a mural depicting a child
oriented theme. Ms. Gaines has offered her artistic talents to paint a mural in the Community
Room, asking the Library to donate the materials. The Board is receptive to this suggestion and
has asked Ms. Gaines to meet with the Youth Services Librarian to develop a concept drawing
and estimated costs. This item is tabled for further discussion at a time to be determined.
Margo Walter made a motion to approve the agenda as submitted; seconded by Pete Dover, the
agenda was unanimously approved.
Margo Walter made a motion to approve the minutes for the 12 September 2011 meeting;
seconded by Pete Dover, the minutes were unanimously approved as submitted.
Mary Berent made a motion to approve the bills for payment; seconded by Nancy Marshall, the
bills were unanimously approved for payment.
Friends of the Library Report (Friends' Representative)
In the absence of a Friends' representative, Janice Campbell, Assistant Library Director, reported
that the annual Fall Sales is taking shape to be one of the biggest in terms of volume of books for
sale. In addition to donated items, the rotating collections have been returned and reviewed and
many volumes were given to the Friends for the sale. The massive weeding project by Library
staff has resulted in 1,000 items either placed in storage or withdrawn from the collection. The
withdrawn items have been given to the Friends for this sale.
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Director's Report
Overdrive update: Janice Campbell and Jeanie Comerford attended an on-line tutorial for
Overdrive service, which answered many of their questions regarding the ordering process and
patron access. According to Mary Dewalt, Project Coordinator, service to patrons is scheduled
to start late November. A selection committee comprised of Janice Campbell and two other
LYNX! librarians to be named may start ordering titles. Per an agreement between Overdrive
and Amazon, this service will support Amazon's Kindle readers.
Rotating collections update: All facilities that had a rotating collection have been informed
about our"Homebound"program and encouraged to have the residents participate. As stated
above, all collections have been returned, reviewed, and disseminated.
ILL-Twin Falls resolution: It was thought that Twin Falls was pulling out of the ILL program.
However, this was a miscommunication and Twin Falls will continue to participate with
interlibrary loans for EPL patrons.
IT position update: Although all are in agreement that an IT professional is desirable for the
City, there is some concern that there is not enough work for a full-time, 40 hour-per-week
position. In lieu of hiring, Computer Arts, the City's contractor, has offered to help develop this
position by contracting their services for 2 days per week. This will afford both the City and
Library the opportunity to explore what the position should encompass and what other services
may be needed and added to the job description. When the City does hire its own IT Specialist,
Computer Arts will be responsible for training the newly hired employee. The selection
committee has determined that combining the IT position with web design and maintenance will
not work. These are two separate areas of expertise. A separate contract for Web design will be
issued. Janice Campbell will still update the Library's site, adding or deleting content as
necessary.
Library Liaison/City Hall Reports (Councilman Semanko)
Councilman Semanko was pleased to announce that Pete Dover has Council's unanimous
approval for a full 5-year term to the Library Board. His term will expire 30 September 2016.
A packed agenda has kept the City Council busy making decisions and recommendations on
many issues vital to the City, such as;
-Formation of a CID (Community Infrastructure District) for the M3 development project
-Co-operating with the Garden City's City Council for expanding open access to the Greenbelt
-On First Fridays, setting the Eagle Market as a collection site for the Idaho Youth Ranch"Coats
for Kids" project
First ever Economic Summit
-Working with ITD on the Eagle Road median barrier project, (Chinden Road to State Street
section)
-Sending the Sign Committee's recommendations for design to Planning & Zoning
Unfinished Business
There was no unfinished business.
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New Business
There was no new business.
Additional Items or Public Comment
Per By-Laws Section 5 Voting, the Board President may introduce, vote upon, move, or second a
proposal before the Board.
Total items checked out at EPL for FY 2010/11: 301,589.
Due to a family emergency, Director Baker has been on unexpected leave and will return to work
on Monday, 17 October 2011.
Margo Walter passed out copies of an article from the Idaho Library Commission on Continuing
Education Resources for Trustees.
Selection of Next Meeting Date
The next meeting of the EPL Board of Trustees will be 14 November 2011 at 7:00 PM in the
Library Community Room.
Adjournment
There being no further business, President Germano adjourned the meeting at 8:30 PM.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Topics:
Election of Board Officers for FY 2011/12
President Maureen Germano
Vice-President Margo Walter
Artist Pam Gaines: Community Room Mural
Overdrive update
Rotating collections update
ILL-Twin Falls resolution
IT position update
Pete Dover appointed unanimously by Council
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