Minutes - 2011 - Eagle Public Library - 08/08/2011 - Regular EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
August 8, 2011
Community Room
Board President Mary Berent called the EPL Board of Trustees meeting to order at 7:07 PM.
Present were Board Members Margo Walter, Pete Dover, and Nancy Marshall. Also present
were Ron Baker, Library Director, Janice Campbell, Assistant Director, and Jeanie Comerford,
Operations Manager. Board Member Maureen Germano, Council Liaison Norm Semanko, and
Administrative Assistant Terri Lenigan were excused.
Margo Walter made a motion to approve the agenda; seconded by Pete Dover, the agenda was
unanimously approved.
Margo Walter made a motion to approve the minutes for the 11 July 2011 meeting; seconded by
Nancy Marshall, the minutes were unanimously approved.
Pete Dover made a motion to approve the bills for payment; seconded by Margo Walter, the bills
were unanimously approved for payment.
Friends of the Library Report (Friends' Representative)
Due to the absence of a Friends representative, Director Baker reported as follows:
Storage shed at back of library: The Friends are considering using a storage shed as a way to
alleviate the space problem in the garage and to store books that have been sorted in preparation
for future sales. The Library Director met with Public Works Director Mike Echieta and he
agrees that the storage shed could be placed at the back of the Library and away from the exit.
Public Works will build a foundation and ramp and be responsible for installation so the shed can
be placed flush against the Library wall and away from the surface water problem at the back of
the building. The recycling receptacle will need to be moved north from its current location.
Lowe's has been disposing of discontinued storage shed models to non-profit organizations and
may provide an option for the Friends to obtain one free of charge, or at a reduced cost.
Possible use of Bookscouter.com for marketing: BookScouter is a website listing of wanted titles
from twenty of the country's largest bookdealers. BookScouter searches by ISBN number. This
service is provided free; no registration is required. The buyer pays shipping costs. Although it
would take some technology start-up funds, the website may provide the Friends a way to
dispose of excess donated books. BPL reports that their Friends are averaging $3,000 per month
in sales using the site.
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Director's Report
Statistical reports (handout): Although circulation for the months of May and July were down
from the previous year, we anticipate that circulation will reach 300,000 for the year. Borrowing
remains steady with 66% of circulation to Eagle resident patrons. Nearly 11,000 Eagle residents
are card holders.
Report on Townhall Meeting of 19 July 2011: Resident comments and discussion about the
Library dominated the meeting.
Council Budget Meeting, 9 August 2011, 5:30 p.m.: The Library is not on the agenda, except for
questions regarding the carryforward.
Public Hearing on FY 2011/12 City Budget, 23 August 2011: Some management staff will be
attending.
Library Liaison/City Hall Reports (Councilman Semanko)
No report was submitted due to the absence of Councilman Semanko.
Unfinished Business
FY 2011/12 budget issues and process: The City Clerk/Treasurer has reported that there may be
a $240,000 shortfall in revenues. However, the City does have a $500,000 reserve fund. Public
Works has submitted a long list of major repairs required for City parks. No decision has been
made regarding wages or compensation.
New Business
Carryforward for FY 2011/12 (Action Item?): Refer to Director's Memorandum, dated 8 August
2011, titled Carryforward from FY 2010/11 to FY 2011/12. After discussion, Margo Walter
made the motion that should there be a carryforward, $18,000 should be placed in a restricted
fund for the replacement of 3M workstations and any remainder should be transferred to the
Library reserve fund. Seconded by Pete Dover and unanimously passed.
Additional Items and Public Comment
Circulation issues and Summer Reading Program: Members discussed current circulation issues
and the success of the Summer Reading program. Youth Services Librarian Diane Matejka-
Lund will update the Board at the September meeting.
Margo Walter asked if there are any volunteers available to read to the elderly at Spring Creek.
Margo volunteered to coordinate this effort.
Handouts: Updated list: Board of Trustees, Friends, and Library Administration for FY 2010/11
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Selection of Next Meeting Date
The next meeting of the EPL Board of Trustees will be 12 September 2011 at 7:00 PM in the
Library Community Room.
Adjournment
President Berent adjourned the meeting at 8:47 p.m.
Respectfully Submitted,
Terri T. Lenigan/Nancy Marshall
Administrative Assistant/EPL Board Member
Motions:
FY 2011/12 carryforward distribution
Topics:
Storage shed/Lowe's grant
Bookscouter
Report on Townhall Meeting of 19 July 2011
Update FY 2011/12 budget process
Carryforward for FY 2011/112
Success of Summer Reading 2011
Request for volunteers to read to elderly at Spring Creek
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