Minutes - 2011 - Eagle Public Library - 05/09/2011 - Regular EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
May 09, 2011
Community Room
Board President Mary Berent called the EPL Board of Trustees meeting to order at 7:05 PM.
Present were Board Members Margo Walter, Maureen Germano, Nancy Marshall, and Board
Candidate Pete Dover. Also present were Janice Campbell, Assistant Director and Terri
Lenigan, Administrative Assistant. Director Baker and Council Liaison Norm Semanko were
excused.
Margo Walter made a motion that the agenda be approved; Maureen Germano seconded the
motion. The agenda was unanimously approved.
Maureen Germano made a motion that the minutes for the 11 April 2011 meeting be approved;
Margo Walter seconded the motion. The minutes were unanimously approved.
Nancy Marshall made a motion that the bills be approved for payment; Margo Walter seconded
the motion. The bills were unanimously approved for payment.
Friends of the Library Report (Friends' President)
Due to the absence of a Friends representative, Janice Campbell reported that the Friends are
planning a parking lot sale for Saturday, June 25, from 9:00 am to 3:00 pm. They are also
considering additional wall shelving in their garage storage area to aid in making preparation for
sales easier and better organized.
Director's Report
Statistical reports (handouts): Circulation statistics remain stable for this month.
Surplus equipment list (handout): Jeanie Comerford, Operations Manager, has revised the
surplus equipment list to be given to the City Council at its 10 May 2011 meeting.
Budget workshop, 16 May 2011, 7pm, Community Room: This workshop will provide the
Board the opportunity to preview and discuss the staff recommended FY 2011/12 budget. This
budget will be presented to the Mayor at the Department Head meeting, scheduled for Thursday,
19 May 2011. Nancy Marshall suggested that we prepare an optional budget advising what
purchases and services could be added, if the Council incorporates the 3% tax increase allowed
by Idaho code.
Director's report to Council, 24 May 2011: At this meeting, the Director will furnish a courtesy
copy of our Strategic Plan Extension to the Mayor and each Councilman.
Shared/EPL ADMIN/Board Minutes 09 May 2011
Library liaison/City Hall Reports (Councilman Semanko)
Due to Councilman Semanko's absence, no report was given.
Unfinished Business
Strategic Plan: review and adoption of amendments (Action Item): (Refer to Memorandum:
Amendments to the EPL Strategic Plan Extension) At last month's meeting, the Board
suggested some changes to the Plan which have been incorporated. These changes reflect the
most recent information available regarding the future build-out population of the City for
Section II, Community and Regional Trends and Their Impacts on Library Service as well as
others noted in the memo. Maureen Germano made the motion to accept the revised Section II;
Margo Walter seconded the motion, which passed unanimously.
3M Workstation issue, update: The replacement workstation and computer have arrived. We are
waiting for 3M to provide a template and bracket required for installation.
Board appointment process: The appointment process is on track. The Board has notified the
Mayor that they recommend Mr. Pete Dover for this position. The Mayor has been given Mr.
Dover's resume. The next step is for the Mayor to recommend this appointment to the Council.
New Business
FY 2011/12 budget process (draft budget to Mayor, 19 May 2011): See budget workshop above.
Prospective Overdrive contract for e-book/e-audiobook subscription: In consultation with the
Overdrive representative, Director Baker and Janice Campbell are trying to decide if we should
partner with other libraries or be a stand-alone subscriber. There are some pros and cons to be
considered. Within a partnership, there would be shared access and the advantage of being able
to interface with others. However, the question of who decides which titles to purchase could
become problematic. As a stand-alone subscriber, we would have control over content and
cataloging and set-up procedures. Currently there is $8,000 allocated in our budget to purchase
this data base. Mrs. Campbell is expecting a contract to be sent for approval before making a
final decision. The money will be expended before the end of this current fiscal year. Two
major issues will have to be included in any contract: that these e-books will work with various
readers and staff training will be required so that staff may, in turn, train patrons. Mary Berent
requested that this item be included in next month's meeting agenda for further information and
discussion.
Additional Items or Public Comment
There were no additional items or public comment.
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Selection if Next Meeting Date
The next meeting of the EPL Board of Trustees will be 13 June 2011 at 7:00 PM in the Library
Community Room.
Adjournment
There being no further business, President Berent adjourned the meeting at 7:58 pm.
Respectfully Submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Adoption of amendments to Strategic Plan Extension
Topics:
Revised surplus equipment list
Budget workshop, 16 May 2011
Courtesy copy of Strategic Plan Extension to City Council
Strategic Plan Extension, review and adoption of amendments
3M workstation, update
Board appointment process, update
FY 2011/12 budget process, draft to Mayor, 19 May 2011
Prospective Overdrive contract for e-book/e-audio book subscription
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