Minutes - 2010 - Eagle Public Library - 11/08/2010 - Regular EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
November 08, 2010
Community Room
Board President Mary Berent called the EPL Board of Trustees meeting to order at 7:00 PM.
Present were Board Members Margo Walter, Nancy Marshall, and Maureen Germano. Also
present were Ron Baker, Library Director, Janice Campbell, Assistant Library Director, and
Terri Lenigan. Administrative Assistant. Council Liaison Norm Semanko was absent.
Nancy Marshall made a motion that the agenda be approved; Margo Walter seconded the motion
and the agenda was unanimously approved.
Maureen Germano made a motion that the minutes for the 11 October 2010 meeting be
approved; Margo Walter seconded the motion and the minutes were unanimously approved.
Nancy Marshall made a motion that the bills be approved for payment; Maureen Germano
seconded the motion and the bills were unanimously approved for payment.
Friends of the Library Report (Friends' President)
Director Baker reported in the absence of the Friends' President. Almost $2,000 was made at the
fall book sale.
Director's Report
Statistical reports (handout): Total circulation, when compared to October 2009, was up
approximately 5,000 items. There are almost 10,000 active EPL card holders. Reciprocal
borrowing by library remains about the same for BPL and ACL patrons using EPL at 16% and
12%respectively. EPL patron usage remains about the same as well at 66%. Programs have
increased from nine last year to twenty-seven this year. Attendance at these programs is also up.
Items checked out at EPL by other libraries' patrons remains about the same. However, items
checked out by EPL patrons at other facilities are down, which may be attributed to the increase
in our open hours.
Reappointment of Board Member Marge Walter: The City Council has unanimously
reappointed Margo Walter to a second term to run from 1 October 2010 to 30 September 2015.
Compact shelving installation: We are in a holding pattern awaiting approval by the new Mayor
and the building owners.
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Hiring of IT Specialist: After interviewing five candidates: we have hired Micah Marshall as our
new IT Specialist. His qualifications are excellent and seemed the most knowledgeable of the
candidates. He will start on 16 November. Mr. Marshall does have his own computer business,
but understands that while at the Library, he is to devote all his efforts to assisting Library
patrons and staff
Alternatives to 3M: Director Baker has not received a reply to his request for information;
therefore this item will be addressed at a future meeting.
Breakfast for Friends: A huge success. Newly appointed Mayor Reynolds and Councilman
Semanko joined our many Friends and special volunteers. Jeanie Farnworth was quite touched
by the recognition for her many years as President of the Friends and her dedicated service to the
Library.
Donations since Friends' hook sale: The Friends had hoped to have fairly empty shelves after
the fall sale; however, this was not to be. The Library has benefited from "extreme" donations.
Since the sale, we have received approximately 5,000 items, 1,040 from one family alone.
Another large donation resulted from a donor's cleaning out three storage lockers producing 47
boxes and bags consisting of around 2,000 items. The Friends are considering hosting a special
sale.
Director out of state 23-29 Nov 2010.
Library Liaison/City Hall Reports (Councilman Semanko)
No report due to Councilman Semanko's absence.
Unfinished Business
Board member vacancy and replacement: None of the previous candidates are available to fill
the current vacancy. Director Baker and President Berent will make an appointment with the
Mayor to discuss filling the post. They will present a historical perspective on past procedures
used to fill a vacancy, which has always been Board recommended.
Strategic Plan: There have been many changes since the Committee has been able to work on
the Plan. A new draft outline has been developed and many sections will need revisions. Some
of the changes are:
• Staffing: Hired IT Specialist
• Changes in Youth Services staffing dictate a new outline be developed for this
department
• Facility: Compact shelving from City Planning and Zoning to be re-installed in Library
workroom
• Hardware Obsolescence: Consortium recommendation to switch from a main frame
relay to a VPN (virtual private network) connection
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To help meet the deadline for completing the Plan, a status spread sheet has been developed to
keep track of the necessary changes and the progress made toward completion.
New Business
Thanksgiving weekend hours (Action Item): The Saturday after Thanksgiving is not an official
City holiday. In looking at past year's statistics, it is a very busy day. (Refer to handout memo.)
The Staff recommends that we open for our regular Saturday shift, 11 am to 5 pm. Margo
Walter made a motion to open for the regular Saturday shift. Maureen Germano seconded the
motion which passed unanimously.
Surplusing of old security equipment: The outdated security equipment that was used when the
building first opened is in storage and taking up valuable space. We would like to surplus this
equipment. Staff will present a list of equipment to surplus at the next board meeting.
Additional Items or Public Comment
There were no additional items or public comment.
Selection of Next Meeting Date
The next meeting of the Board of Trustees will be held on 13 December 2010 at 7:00 PM in the
Library Community Room.
Adjournment
President Berent adjourned the meeting at 8:17 pm.
Respectfully submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Thanksgiving weekend hours
Topics:
Reappointment of Margo Walter
Compact shelving update
Hiring of IT Specialist
Breakfast for Friends
Extreme donations
Board member vacancy and replacement update
Strategic Plan update
Surplus outdated security equipment
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