Minutes - 2010 - Eagle Public Library - 08/09/2010 - Regular L '`
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
August 9, 2010
Community Room
Board President Mary Berent called the EPL Board of Trustees meeting to order at 7:05 PM.
Present were Board Members Nancy Marshall, Maureen Germano, Margo Walter, and Danae
Curtis. Also present were Ron Baker, Library Director, Janice Campbell, Assistant Library
Director, and Council Liaison Norm Semanko.
The agenda was unanimously approved as previously e-mailed to Board members.
Margo Walter made a motion that the minutes for the 12 July 2010 meeting be approved;Nancy
Marshall seconded the motion and the minutes were unanimously approved.
Danae Curtis made a motion that the bills be approved for payment; Margo Walter seconded the
motion and the bills were unanimously approved for payment.
Friends of the Library Report (Friends' President)
Due to the absence of the Friends' President no report was given. Director Baker did mention
that the Friends' fall book sale has been scheduled for the weekend of October 16 and 17.
Director's Report
Statistical reports (handout)
Budget dates: There will be a Council budget session tomorrow, August 10, starting at 6:30 and
a public hearing on the budget on the evening of 24 August.
Carrie Mullin painting: Ms. Mullin's painting of Bogus Basin from Floating Feather Road has
been mounted in the Library lobby by Public Works, using the specialized hardware provided by
the artist. It is very attractive in that location.
Sandy and Mark Kechejian Memorial Fund and book/AV collection: The recent death of this
Eagle couple, who were favorite patrons of the Library staff, resulted in the donation of their
book and AV collections to the Library by the Kechejian Family of Seattle and Sherman Oaks,
California. A total of 1,281 books, LPs, music CDs, DVDs, and videos came to the Library.
This was an extremely rich collection in terms of items added to the Library's collections; over
400 books, CDs, and DVDs are being added. The family also has set up a memorial fund at the
Library for Sandy and Mark.
Director out of state: The Director reported that he will be out of state from August 18 to 23.
Board President Mary Berent reported that she would also be out of state from August 13 to 23
and from August 31 to September 6.
Shared/EPL ADMIN/Board Minutes 12 Jul 2010
Library Liaison/City Hall Reports (Councilman Semanko)
Councilman Semanko reviewed some of the business before the Council at tomorrow's meeting,
including fees for buried power lines, the configuration of the new Walgreen's sign,
development extensions; the commercial use of the old Orville Jackson's drug store; a
continuation of the budget process, and the review/resolution of the City Hall location question.
Unfinished Business
LYNX! Contract revisited: The Director reported that several library boards had already passed
the LYNX! Contract prior to the Eagle Board's adding Section III F at the City Attorney's
suggestion. Boise's City Attorney feels that the new Eagle section is already covered in the
language of Section II B 2. In a telephone call to Loren Anderson, who has been reviewing the
contract for the City Attorney's office, the Director explained the situation and Mr. Anderson
agreed to drop this redundant section. But the Board needs to take action to remove the language
it added during the July meeting before the contract can go to the Council. Moreen Germano
moved to strike the language of Section III F from the LYNX! Contract. Danae Curtis seconded
the motion. The motion passed unanimously.
Councilman Semanko absented himself from the meeting to give the Board the opportunity to
discuss the budget process in his absence.
Budget process—City Attorney advice on personnel matters: In response to a query by
Councilman Semanko regarding the appropriateness of the City Council and the Library Board's
meeting in a joint session to discuss the Library's personnel funding, Paul Fitzer from the City
Attorney's office has given a verbal and lengthy e-mail opinion. In essence, any personnel
decisions emanating from such a meeting would not be legally defensible given the Library
Board's sole responsibility for personnel matters in the department. Discussion ensued. Option
2 is still the only proposed budget the City Council has from the Library Board. The Council has
requested nothing further.
New Business
3M quote on workstation replacement: The Director passed around the paper quote secured in
response to a recent $10,000 donation. The replacement for a station supporting security strip
technology is over $11,700, and does not include the computer tower, the XP or Vista software,
and the monitor. The total cost would be between $13,000 and $14,000. If we were to return to
3M's RFID technology, the cost of a replacement workstation would be about one-third of this
cost. 3M is obviously pushing its clients toward RFID. There is a need to investigate alternative
vendors which are compatible with our Sirsi/Dynix Horizon ILS. A first step would be in query
LYNX! libraries to see if any have already investigated other vendors for workstations, self-
check machines, desensitizers, and security gates. The Director will ask this question at the next
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LYNX! Directors meeting, which will be held at EPL. Maureen Germano suggested that
Horizon be queried concerning its migration program.
Additional Items and Public Comment
There were no additional items or public comment.
Selection of Next Meeting Date
The next meeting the EPL Board of Trustees is scheduled for Monday, 13 September 2010 at
7:00 PM in the Library Community Room.
Adjournment
Nancy Marshall made a motion to adjourn the meeting. Margo Walter seconded the motion.
President Berent adjourned the meeting at 8:45 PM.
Respectfully submitted,
Ronald J. Baker
Library Director
Motions:
Remove added language from LYNX! Contract
Topics:
Carrie Mullin painting
Kechejian memorial fund and collection
LYNX! Contract change
Budget process and budget sessions
Library Board's personnel responsibilities (City Attorney opinion)
3M vendor alternatives
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