Minutes - 2010 - Eagle Public Library - 07/12/2010 - Regular r ;ncJ
EAGLE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
July 12, 2010
Community Room
Board President Mary Berent called the EPL Board of Trustees meeting to order at 7:03 PM.
Present were Board Members Nancy Marshall, Maureen Germano, Margo Walter, and Danae
Curtis. Also present were Ron Baker, Library Director, Janice Campbell, Assistant Library
Director, and Terri Lenigan, Administrative Assistant. Councilman Norm Semanko arrived at
7:20 PM.
Margo Walter made a motion that the agenda be approved; Nancy Marshall seconded the motion
and the agenda was unanimously approved.
Danae Curtis made a motion that the minutes for the 7 June 2010 meeting be approved; Maureen
Germano seconded the motion and the minutes were unanimously approved.
Danae Curtis made a motion that the bills be approved for payment; Margo Walter seconded the
motion and the bills were unanimously approved for payment.
Friends of the Library Report (Friends' President)
Due to the absence of the Friends' President no report was given. Director Baker did comment
that recently sizable donations, including many children's items and audiobooks, have been
received, providing excellent material for the October sale.
Director's Report
Statistical reports (handout):
Summer Reading update: Last year, 731 children registered for the Summer Reading program.
This year, to date, 851 children have registered. This could only be accomplished with the help
of a very enthusiastic relief staffer, Linda Groves. Linda and teen volunteers set up a table in the
lobby to make registration easier for patrons as they entered the building. With three weeks left
in the program, we expect there might be a few more late registrants. Our policy is to register
only Eagle residents; however, no child was turned away.
Thursday re-opening statistics: Check-out on Thursdays from January through April 2009
averaged 850 items. Check-out for 1 July 2010, the first Thursday we were open since April,
2009, was 529 items. Check-out for 8 July 2010 increased to 645 items. Check-in on Thursdays
from January through April 2009 averaged 812 items. Check-in for 1 July 2010, the first
Thursday we were open since April, 2009, was 695 items. Check-in for 8 July 2010 increased to
868 items, outstripping the previous average. We anticipate these upward trends to continue.
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Budget dates: Council budget session July 20, 6:00 pm: Public Hearing, Aug. 24: During the
last Council budget session,there seemed to be an impression that staff is being paid to attend
these meetings. Director Baker assures the Board and Council and quashes any rumor or
innuendo that Library staff is paid to attend the budget and Council meetings. No one is paid to
attend. Those officially attending are exempt staff. Those non-exempt employees who do
attend are also Eagle residents and tax payers and have every right to be there on their own time.
At the 13 July budget session, the Council gave no direction concerning the Library budget.
Library Liaison Councilman Semanko did not sense a negative impression from the other
Councilmen regarding budget option 2 as presented. The next budget session is scheduled for 20
July, 6:00 pm. A public hearing is set for 24 August.
HVAC issues: The major fix, (or what we thought was the major fix), lasted all of four working
days. The main unit froze, iced over, and finally shut-off. The unit had to defrost before it could
be worked on. As it defrosted, water leaked through the ceiling into the Children's Room.
Fortunately, no material was ruined in the process. A defective wire had come loose causing the
unit to run continuously, resulting in very cold temperatures. The Director's office registered
55° before warming up to somewhere in the sixties! The wire has been replaced and today, for
the first time,there are equitable temperatures throughout the building.
Summer Hours: Via e-mail, the Board made a motion, seconded, and voted to approve the
following summer hours:
Effective July 1 through September 30, 2010:
Monday and Tuesday: 9:00 am to 6:00 pm
Wednesday and Thursday: 11:00 am to 8:00 pm
Friday: 9:00 am to 6:00 pm
Saturday: 11:00 am to 5:00 pm
Sunday: Closed
School internet filtering legislation in last session: As a condition for receiving state funding per
state statute, every school district is now required to develop an internet use policy. This same
model will probably be the basis of legislative action for public libraries to develop a similar
policy. The Library has developed an internet access policy that is working well. The few
incidents of questionable viewing are dealt with by the staff. We believe that no minors are in
serious jeopardy while accessing the internet on our computers.
Carrie Mullin donation: Mrs. Mullin has signed and delivered the paperwork officially gifting
her"Bogus Basin"painting to the Library. She will repair some slight damage to the painting
and provide the proper hardware for hanging it in our lobby.
Anonymous $10,000 donation to EPL: EPL has received an anonymous $10,000 donation with
the stipulation that this money be used to aid the Circulation staff work load. $5,000 will be
given this year and the remaining $5,000 next year. One use of the money could be to replace
the 3M workstation currently used for check-in located in the workroom. This machine was
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purchased as rebuilt and is failing to read barcodes in increasingly different types of material
categories. Should this machine fail completely, check-in would have to occur at the Circulation
desk, which is not the ideal place to perform this function. Another use might be to purchase
new tech lab computers. This money is separate from the budget. The Board will approve the
gift upon receipt.
Library Liaison/City Hall Reports (Councilman Semanko)
The Council has a busy agenda for its 13 July meeting. Some highlights are:
• Public comment on the Eagle River Pavilion summer concert series
• Discussion on Eagle Sports Complex BMX course and fitness paths
• Discussion on Three Cities River Crossing project
• Several zoning issues
• Discussion of a Comprehensive Plan amendment
An executive session is planned to discuss personnel issues and review of the RFP and RFQ
documents received from various vendors for city services.
Unfinished Business
Strategic Plan update (Maureen and Ron): The budget process has monopolized staff time and
put completion of the Plan on the back burner. In order to complete the Plan, the budget needs to
be finalized. The budget will provide the priorities and give credibility to the direction the
Library needs to go to fulfill the goals set in the Plan,. One key goal of the Plan should be to set
up a foundation for future Library growth. The Board will recommend this plan to the Council,
which will hold a public hearing pending final approval.
Budget process: Budget option 2 has been presented to the Council as the best choice to restore
and promote growth of services for the Library. As stated, Councilman Semanko seems to think
there may be support for this option among the other Councilmen.
New Business
LYNX! Contract(Action Item): Director Baker has sent an e-mail to each Board member with
the final LYNX! Contract attached. Additional language will be included for Section III F.
regarding membership rights and responsibilities, (see handout.) This document better defines
membership categories and responsibilities of membership and codifies the reimbursement
formula. It is a strong document, more specific and more enforceable than previous contracts.
The Board should approve this contract. Maureen Germano made a motion to accept and
recommend to Council the LYNX! Contract with additional language for Section III F. Margo
Walter seconded the motion which passed unanimously.
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Additional Items and Public Comment
There were no additional items or public comment.
Selection of Next Meeting Date
The next meeting the EPL Board of Trustees is scheduled for Monday, 9 August 2010 at 7:00
PM in the Library Community Room. Terri Lenigan will be out of town for this meeting, so a
temporary secretary will need to be appointed to take minutes. Director Baker will be out of
town the week of August 16th and President Berent will be out of town August 14th—22nd.
Adjournment
Danae Curtis made a motion to adjourn the meeting. President Berent adjourned the meeting at
8:30 PM.
Respectfully submitted,
Terri T. Lenigan
Administrative Assistant
Motions:
Approve summer hours (e-mail)
Approve and recommend LYNX! Contract to Council
Topics:
Budget process and budget sessions
Continuing HVAC issues
Summer hours
School interne filtering legislation as model for public libraries
Carrie Mullin donation
Anonymous $10,000 donation
Strategic Plan update
LYNX! Contract update
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