Minutes - 2010 - Eagle Public Library - 01/11/2010 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
January 11, 2010
Library Workroom
Board President Mary Berent called the EPL Board of Trustees meeting to order at 7:05 PM.
Present were Board Members Danae Curtis, Margo Walter, Nancy Marshall and Maureen
Germano. Also present were Ron Baker, Library Director, Terri Lenigan, Administrative
Assistant, and guest observer Saundra McDavid. Councilman Semanko arrived at 7:50 PM.
Nancy Marshall made a motion that the agenda be approved; Maureen Germano seconded the
motion and the agenda was unanimously approved.
Maureen Germano made a motion that the minutes for the 07 December 2009 meeting be
approved; Danae Curtis seconded the motion and the minutes were unanimously approved.
Danae Curtis made a motion that the bills be approved for payment; Margo Walter seconded the
motion and the bills were unanimously approved for payment.
Friends of the Library Report (Friends' President absent)
Due to Friends' President's absence, there was no report.
Director's Report
Statistical Reports (handout): EPL patrons represent 66% of the total EPL circulation. Boise
patron usage is up slightly from last month from 17°%o to 18%. EPL patron usage at Boise
libraries is up from last year; however, this could be due to the novelty of Boise's opening its
new branch at Cole and Ustick. This branch is close to Eagle and on the way to the Mall, which
might attract curious patrons to check out the new facility and may account for some of the
increase in usage.
Giving Tree: Although not a great fund raiser, we did collect $320. Of that, $250 was designated
toward the purchase of audio books.
Bankruptcy billing from Biz-Net IT/Evans Bank: Evans Bank has acknowledged that the
disputed invoice dated 31 October 2006 for a Cisco router for $931 was a write-off by Biz-Net
and has closed the account as paid in full.
Customer Appreciation Day, Saturday, Feb. 13, 2010: Staff, Friends, and Board Members are
invited to staff the Library table at this year's Customer Appreciation Day. Most likely, we will
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share the table with the Friends or perhaps City Hall. The Mayor is always in attendance at this
event.
Annual Statistical Report to the Idaho Commission for Libraries: This annual report is due by 31
January without fail. When compared to 2008, EPL has fallen in ratings due to budget and staff
reductions.
Draft of LYNX! Contract: A draft of this contract is available, for informational purposes only.
Director Baker will meet with the City Attorney to review the plan in preparation for the
Director's meeting on Friday 12 January 2010. LYNX! Membership and Operating Standards
will become part of the contract as Appendix A. The new reimbursement formula and levels of
membership are well defined in the contract.
Library Liaison/City Hall Reports (Councilman Semanko)
On the agenda for the 12 January 2010 session:
• Swearing in new Council Members
• Appointment of Council President
• Appointment of liaison positions
• Appoint a 12-member City Hall Location Task Force
• Recycling options
Unfinished Business
Strategic Plan update (Maureen and Mary): To help determine the structure of the plan, the
Committee has requested more information from the library regarding current library conditions
in relation to establishing an adequate budget, open hours and staffing. The Committee has
requested that the staff review the previous household survey and provide feedback for creating a
new survey. The next meeting of the Committee will be Tuesday, 19 January 2010.
New Business
FY 2010/11 Budget issues:
Range for the levy rate: Ideally, the levy should be adjusted to totally restore Library services as
established in the FY 2008/09 budget. The other extreme is to remain at current levels, which
are not conducive to providing any restoration of services or growth. In actuality, some middle
ground will most likely be established to provide some recovery of staffing and services.
LYNX! Standards as anchor: Using the LYNX! Standards as an anchor document will provide
justification for restoring the levy rate. We are deficient in two of the standards requirements:
Open Hours: The minimum LYNX! Standard[ is forty-eight open hours. At only forty
hours, we are out of compliance.
Collection Development: The LYNX! Standard establishes as a minimum $3 per capita
or 10% of total budget be dedicated to collection development. Our current budget
allocates only $29,895 for collection development. To meet the $3 per capita standard,
we would need $64,000 annually. The 10% standard requires approximately $84,000 to
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be allocated toward collection development. Adding in the Friends monthly stipend, the
data base package provided by Boise Public Library, and the periodical donations, we
still fall short of the LYNX! Standard's goal.
Equipment needs and concerns: For several years, much of the requested capital equipment has
been cut from the budget. In determining the budget for FY2010/11, we should reconsider items
cut from previous years. One major concern is that our IT server is approaching the last of its
normal life expectancy and will certainly have to be replaced. Another concern is that some
infrastructure maintenance for the building has been delayed for three years. Deferred
maintenance can quickly become a costly repair problem.
Additional Items or Public Comment
There were no additional items or comments.
Selection of Next Meeting Date
The next meeting of the EPL Board of Trustees will be Monday, 8 February 2010 at 7:00 PM in
the Library workroom.
Adjournment
There being no further business, Margo Walter made a motion that the meeting be adjourned;
Danae Curtis seconded the motion. The meeting was adjourned at 8:16 PM.
Respectfully submitted,
Terri T. Lenigan
Administrative Assistant
enc: EPL Household Survey, 2004
EPL Individual Survey, 2004
Topics:
Giving Tree 2009
Bankruptcy billing from Biz-Net/DL Evans Bank completed
Customer Appreciation Day 2010
Annual Statistical Report to Idaho Commission for Libraries
Draft of LYNX! Contract
Strategic Plan update
FY2010/11 Budget issues
Range for levy rate
LYNX! Standards as anchor
Equipment needs and concerns
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