Minutes - 2009 - Eagle Public Library - 03/09/2009 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
March 09, 2009
Community Room
Board President Margo Walter called the EPL Board of Trustees meeting to order at 7:12
PM. Present were Board Members Danae Curtis,Nancy Marshall, Mary Berent,
Councilman Norm Semanko, and Library Director Ron Baker. Member Aaron Ricks was
absent. Special guests included Sharon Bergmann, City Clerk/Treasurer, Jeanie
Comerford, EPL Operations Manager, and Janice Campbell, EPL Assistant Director.
It was immediately moved and seconded to enter into an Executive Session. Danae Curtis
made the motion to call an Executive Session to discuss Personnel I.C. 67-2345(a) or(b);
Nancy Marshall seconded the motion. The Executive Session ended at 8:00 PM and a
regular meeting of the Board continued.
Danae Curtis made a motion that the agenda be approved as written;Nancy Marshall
seconded the motion and the agenda was unanimously approved.
Danae Curtis made a motion that the minutes for the February 9, 2009 meeting be
approved as written;Nancy Marshall seconded the motion and the minutes were
unanimously approved.
Nancy Marshall made a motion that the bills be approved for payment; Mary Berent
seconded the motion and the bills were unanimously approved for payment.
Friends of the Library Report(Friends' President)
Director Baker reported in the absence of the Friends' President. The Friends reported
sales of$826.00 at the February booksale.
Director's Report
Statistical reports (handout): Refer to Handouts: EPL Statistics for February 2009 and
EPL System Statistics Report-February 2009. The statistics keep going up.
LYNX! Open Access Committee: The Director reported on a meeting of the LYNX!
Open Access Committee held since the last Board meeting. Two items were discussed at
that meeting: reimbursement by household users and implementation of a five-limit hold
per cardholder on 1 May 2008.
BPL and EPL have both been keeping statistics on the number of households in one
jurisdiction making regular use of libraries in other jurisdiction since last October.
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According to Boise, EPL would receive between 50% and 60% of its current circulation-
based reimbursement if it were to be reimbursed at a household rate of$47.50 by Boise.
The Director is concerned that the LYNX! contract language be modified to reflect any
new reimbursement scheme, but Boise officials seem reluctant to do this.
There was much disagreement on how to announce the new holds policy for all LYNX!
libraries within the Treasure Valley. A draft press release prepared by BPL staff seemed
to be unclear to several directors.
Director in Oregon, March 15-19.
Library Liaison/City Hall Reports (Councilman Semanko)
Councilman Semanko discussed the City's financial situation, including the use of
temporary notes (TANs) and steps taken in making budgetary cutbacks. The next round
of cutbacks will involve contracts and Library Fund expenditures and budgeting. Overall,
the City's revenue projections look worse and worse. Despite the City's situation, there
seems to be little enthusiasm among council members to take the allowed 3% annual
increase in property tax assessments during a recessionary time. Several Board members
commented negatively on this observation by Councilman Semanko.
Councilman Semanko told of the resignation of long-time councilman and mayor Steve
Guerber, who has accepted a position out of state, and stated that this resignation
represents a real loss of institutional knowledge. Councilman Michael Huffaker is the
new Council President.
Mayor Phil Bandy has changed the process for selecting a Council replacement from
among applications submitted to him. The Mayor has the prerogative to adopt any
procedure he chooses prior to bringing a suggested name to Council. The Mayor is not
limited to the list of applicants in bringing a name forward. Two out of three votes will
approve the Mayor's choice.
Unfinished Business
There was no unfinished business.
New Business
Public hours after 1 May 2009: Discussion was held regarding new hours to
accommodate potential budget and staffing cutbacks. The Circulation Manager, Carol
Berry, and her staff would rather not close for an entire weekday, if can be helped, due to
the weekly backlogs this would create. Covering of staff absences was also discussed.
Additional Items or Comments
There were no additional items or comments.
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Selection of Next Meeting
The next meeting of the Board of Trustees will be Monday, April 13, 2009 at 7:00 PM in
the Community Room.
Adjournment
There being no further business, Danae Curtis made a motion to adjourn the meeting.
Mary Berent seconded the motion and the meeting was adjourned at 9:03 PM.
Respectfully Submitted,
Ronald J. Baker
Library Director
Topics:
LYNX! reimbursement formula
Holds policy
Library hours
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