Minutes - 2008 - Eagle Public Library - 05/12/2008 - Regular r
EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
May 12, 2008
Community Room
Board President Margo Walter called the EPL Board of Trustees meeting to order at
7:05 PM. Present were Board Members Jane Marrs, Margo Walter, Danae Curtis,
Nancy Marshall, Aaron Ricks, Library Director Ron Baker, and EPL Administrative
Assistant Terri Lenigan. Council Liaison Norm Semanko was absent.
Aaron Ricks, new EPL Board member, was officially welcomed.
Danae Curtis made a motion that the agenda be approved as written; Jane Marrs
seconded the motion and the agenda was unanimously approved.
Jane Marrs made a motion that the minutes for the April 14, 2008 meeting
be approved as written; Danae Curtis seconded the motion and the minutes were
unanimously approved.
Jane Marrs made a motion that the bills be approved for payment; Aaron Ricks
seconded the motion and the bills were unanimously approved for payment.
Friends of the Library Report(Friends' President)
The Director reported in the absence of the Friends' President.
The parking lot sale is scheduled for Saturday, May 31, 2008 from 9:00 AM to 1:00 PM.
A billboard will be placed on State Street to remind people about the sale. An
announcement will be made on the library Web page. They plan to arrange the tables to
be seen as patrons drive into the parking lot. Also planned are canopies for shade and
in case of inclement weather.
Director's Report
Volunteer luncheon: a success: There were 63 attendees including the Mayor,
Councilman Semanko, and a good representation of our volunteers. The volunteers
appreciated the recognition of their efforts. The Library shared costs with the Friends,
contributing $200 toward the food. The thank you book bags and interactive book trade
were huge hits. Some volunteers took advantage and traded their book several times.
RFQ process for architect for addition: RFQ submittals are on hold during the budget
process. We also need to get correct forms from the City Attorney. However, we should
add a line item to the budget for an additional $6,000 to cover costs for re-design of
vacated space in the existing building.
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Budget process: draft budget due 22 May 2008: On Friday, May 9, 2008, the Mayor held
the first budget meeting with city departments. The Mayor has requested draft budgets
for all departments to be presented on May 22, 2008. Director Baker has requested a
special budget workshop with the Board for Monday, May 19, 2008. The initial budget
will be presented to the Board for discussion and approval. This will give the Library
Management team time to reprocess any changes or suggestions the Board my offer
before the Mayor's deadline.
Michael Echeita, Public Works Director, has proposed that responsibility for
maintenance and operations for the building and grounds be transferred to the City
Public Works Department. This will zero out Account# .59-00 (M&O/Building and
Grounds). He will continue to honor our contracts with our current vendors. Using one
source, such as the Public Works Department, to administer all City buildings will
provide an accurate accounting of costs to maintain and operate city facilities.
Library Summit Breakfast: 11 Jun 2008 at Boise Public Library: Elected and appointed
officials will gather to discuss the future of Libraries in the Treasure Valley. Director
Baker has requested invitations be extended to the EPL Library Trustees, select
members of the Eagle City Planning Department, the Eagle City Attorney, Mayor Bandy
and Councilman Semanko. Topics for discussion may include:
• Possible legislation necessary to support, develop, and plan libraries to
accommodate population growth in the Treasure Valley
• Legislature to include Developer's Fees to fund libraries
• Available state funding
• Open access via courier
• Library standards as a measuring tool for new consortium members and branch
libraries
Library Liaison/City Hall Reports: Due to Councilman Semanko's absence, no reports
provided for this session.
Unfinished Business:
Confirmation of EPL Board meeting time: In order to accommodate Councilman
Semanko's schedule, it is necessary to change the starting time of the meeting to 7:30
PM. Nancy Marshall made a motion to change the start time from 7:00 PM to 7:30 PM;
James Marrs seconded the motion, which was unanimously passed. Margo Walter will
confirm with Councilman Semanko.
Confirmation of Budget meeting: A special budget workshop is confirmed for Monday,
May 19, 2008 at 7:00 PM. A provisional budget will be presented for Board approval
and support.
Reimbursement negotiations with BPL and ACL: There has been no response from Ada
Community regarding our proposed accounting for reimbursement for ACL patron use at
Eagle Public Library. BPL has responded that its Board will be meeting during week of
May 12 and that the EPL proposal sounds fair.
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Dedication of children's statue: Councilman Guerber has indicated that the Dennis
Bakers would appreciate a dedication ceremony for the donated statue. Director Baker
will call to invite the Bakers to the dedication, date to be determined. The book can not
be glued to the statue; it must be spot-welded. We will contact a welder with expertise in
welding bronze municipal statues. The lighting may not be finished; however, it may not
be necessary, as the dedication will take place in daylight hours.
New Business
Alteration of open hours for Eagle Fun Days: This year, Eagle Fun Days will be held
June 13-15. Last year, the library delayed opening due to the parade and other
activities, scheduling hours from 1:00-5:00 PM and made that Saturday a "no due date"
for library materials. Director Baker has requested that we adopt the same arrangement
for this year. We should also observe the impact on the parking lot, as there will be a
Food Court by the City Hall, as well as the vintage car show at the Library parking lot on
State Street. Jane Marrs made a motion to open the Library between hours of 1:00-5:00
with no library materials due on that Saturday. Danae Curtis seconded the motion,
which unanimously passed.
Firearms in public buildings: change in State law: The legislature has passed Senate Bill
#1441, Right to Bear Arms Initiative, which takes effect July 1, 2008. This bill allows
citizens to openly bear firearms. Previously, cities and counties could dictate buildings
where civilians may not carry weapons, such as into any courthouse, school, or hospital.
This bill shifts responsibility from cities and counties to the State.
Public libraries were not specified in the list of prohibited buildings. There are several
issues why libraries should be included in the list. Many patrons look to the library as a
safe environment for family/child activities. Libraries tend to be a magnet for marginal
clientele, such as homeless. Boise Public Library has had three patrons openly
bearing arms in its downtown building. According to the City Attorney, we should lobby
our Senator and Representatives to add public libraries to the list of places where
civilians may not carry firearms. Margo Walter will write a letter to Senator Bastian
advising that the Board is aware of the new law and the concerns regarding libraries. All
Board members agree that libraries should be exempt and should ask Senator Bastian
for his advice on what to do to get libraries exempt. Courtesy copies should be sent to
Representatives Labrador and Moyle.
The City Attorney also cautioned that library staff may not take action if a patron enters
the library bearing a weapon and does not interact with anyone. The City of Eagle does
prohibit discharge of weapons within city limits.
There were no additional items or public comment.
Selection of next meeting: June 9, 2008 at 7:30 PM.
Adjournment: There being no further business Jane Marrs made a motion to adjourn
the meeting. Danae Curtis seconded the motion and the meeting adjourned at 8:10 PM.
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Respectfully Submitted,
Terri T. Lenigan
EPL Administrative Assistant
June 9, 2008
Topics:
Successful volunteer luncheon
RFQ process for architect for addition on hold
Budget process for FY 08/09: draft due 22 May 2008
Library Summit Breakfast: 11 Jun 2008 at BPL
Confirmation of new EPL Board meeting time
Confirmation of Budget Workshop: 19 May 2008
Further reimbursement negotiations for BPL &ACL
Dedication of children's statue
Alteration of library hours for Eagle Fun Days
Firearms in public buildings
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