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Minutes - 2007 - Eagle Public Library - 09/10/2007 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES September 10, 2007 President Jane Marrs called the EPL Board of Trustees meeting to order at 7:02 PM. Present were Board members Jane Marrs Nancy Marshall, Danae Curtis and Library Director Ron Baker, City Council Liaison Stan Bastian, and Friends of the Library President Jeanie Farnworth. Nancy Marshall made a motion that the agenda be approved as printed; Jane Marrs seconded the motion and the agenda was unanimously approved. Minutes for August 13 will be reviewed and approved next meeting. Nancy Marshall made a motion that the bills be approved for payment;Danae Curtis seconded the motion and the bills were unanimously approved. Friends of the Library Report (Friends' President) Jeanie Farnworth gave the Friends of the Library Report. The book sale will be held October 13-14 - 9-4 on Saturday, October 13, and 12-4 on Sunday, October 14. More volunteers are needed. There was a discussion re storage being inadequate for the number of books that are stockpiled;Jeanie will look into renting a storage unit for paperbacks. Having a book sale the following year is in question unless the lack of storage issue is worked out. Director's Report Budget wrap-up: —the full-service library and budget cuts.. EPL Director Ron Baker explained the new budget brings the EPL very close to the Strategic Plan's goal of a full service library at this time. In future if there are significant budget limitations or cuts, Mr. Baker suggested the shortfall be covered by reducing hours of operation, not services. (Currently EPL is open 58 hours/week.) The materials budget could be cut also, but would not have as significant a dollar savings. With this possibility in mind, EPL will cost out weekday, evening and Saturday hours, so requested cuts could be translated fairly easily and quickly into a reduction of hours open to the public. —the comp and class study. The compensation and classification study($30,000) has been approved by the City Council; it will be funded 1/3 by EPL, 1/3 by the Eagle Water Department and 1/3 by the City Administrator. --plans for the north addition. The City Council approved a budget out of the general fund for plans for the north addition. This work will have to go out for bids. It is expected that a 6,000 square foot children's wing addition will be located to the north of the current library with a separate entrance to the east. Recruitments. One library assistant, one half-time reference librarian and 1 page position will be sought/recruited in the next month. Idaho Nonprofit Development Center Conference,2007. EPL Director Ron Baker and Board President Jane Marrs will attend this conference Friday, October 21, 2007. It will cover writing grants to raise money, setting up a foundation if the Idaho Community Foundation is not used, etc. Notes and handouts will be brought back to the next meeting, and a future speaker for the Board or the committee that is set up will hopefully be pulled from the conference presenters. Additionally books have been ordered covering these topics;when they come in the Board will be alerted. Expenditure report. The EPL Budget,FY 2006/1007: Operational and Capital Account Expenditures as of 31 August 2007 was distributed and reviewed. Recarpeting complete. This also includes vinyl in the tech lab;within budget. Recovery of Janice Campbell. Janice is back to work and has recovered! Director in California: September 11-14,2007. Library Liaison/City Hall Reports (Councilman Stan Bastian). Councilman Bastian explained the background and benefits to Eagle of the L.I.D. proposal for the City of Eagle's purchase of the Eagle Water Company. He also covered some issues in the foothills development hearings -the result of leaving the areas of development to the county/counties would mean a larger population density and no tax revenue going to the City of Eagle, which would still be impacted. It is hoped that the developers and home builders would pay for the impact, and is estimated that over a 20 year period, 12,000 to eventually 20,000 homes/units would be constructed. Unfinished Business. FY 07/08 Budget process wrap-up: the EPL merit fund. Because of concerns that property tax income to the City of Eagle may fall below expectations,the EPL merit fund in the amount of$5,011 will be'held back' for approximately a half year- in a fund under Eagle City's general fund. The expenditures of EPL are overseen by the Board of Trustees with full discretionary power, but in this specific case,the City will decide in approximately 6 months whether these merit dollars will be truly available to the City department budgets. This is a concern when doing reviews, which are due soon, so Councilman Bastian and the EPL Director recommended moving review dates to March of 2008. This recommendation was not accepted. New Business. City of Boise Open Access contract. Nancy Marshall made a motion that the contract be approved, Danae Curtis seconded the motion, and the contract was unanimously approved. The contract was signed and will be forwarded as a recommendation to the City Council for signature. Selection of Board Officers. The Board officers are to be selected before the October 10th meeting of the Board. Because two members were not at tonight's meeting, the presentation of a slate of officers and voting will take place immediately before the start of the meeting of October 10. Board President Jane Marrs will send a letter to the Mayor's office/City Council requesting appointment of Nancy Marshall an additional 5 years as a member of the EPL Board of Trustees. Selection of Next Meeting Date The next meeting of the EPL Board will be Monday, October 8 at 7:00 PM. Adjournment The meeting adjourned at 8:37 PM.