Minutes - 2007 - Eagle Public Library - 08/13/2007 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES
DRAFT OF THE MINUTES
August 13, 2007
Community Room
President Jane Marrs called the EPL Board of Trustees August meeting to order at 7:03
PM. Present were Board members Jane Marrs, Margo Walter,Nancy Marshall and
Library Director Ron Baker. Danae Curtis from Mountain West Bank who has expressed
interest in the Library Board opening was also in attendance and was introduced to the
group.
Margo Walter made a motion that the agenda be approved as printed; Nancy Marshall
seconded the motion and the agenda was unanimously approved.
Ron Baker suggested corrections to the minutes. Margo Walters made a motion that the
minutes be approved as corrected;Nancy Marshall seconded the motion and the minutes
were unanimously approved.
The Board expressed unanimous consent to approve the bills. It was so ordered.
Friends of the Library Report
Director Ron Baker gave a Friends of the Library report. The Friends did not hold a
Board meeting last Friday; instead,they will meet tomorrow morning. The temperature
in their sorting room is high so volunteers have been working in the morning to complete
the ongoing work for the annual October Book Sale;Margo Walter offered the use of
three box fans that she has at home and will drop them off at the library tomorrow
morning. This Friend's area has heat in the winter,but lacks air conditioning.
Director's Report
• Director Ron Baker distributed his written report; a coding error, on Boise's part,
in the self check circulation data credited 40,000 circulations to Boise instead of
Eagle;this will be corrected. A formula will have to be developed, pre and post
to this error, in order to determine an approximation of the number of non-
resident circulations for that time period.
• The outside book drops were opened Saturday following repairs by Wright
Brothers and a locksmith. Ron has given the manufacturer feedback concerning
the amount of retrofitting necessary to make the book drops usable. They were
full on Sunday, so they are being well used already. The area has been striped
again and appears to be very safe now.
• Recruitment for Board vacancy: board members are meeting this week with
individuals who have submitted letters of interest.
• Summer Reading Program Statistics: the Children's Librarian is on vacation so a
formal report was not available. Figures show a steady increase in participation
in the Summer Reading Program. Three hundred and sixteen children had
finished the program through the end of July, and that figure will be much higher
as children return to the library throughout August. There have been a lot of very
well attended programs. A nice letter from a patron was submitted.
• Recarpeting schedule: August 23-24 The recarpeting will occur as scheduled.
Also at this same time, some rewiring will be completed in the children's room in
order to facilitate flexibility in computer placements; some data and power drops
from the ceiling will also be installed. The multipurpose room recarpeting may
possibly be scheduled for next year depending upon budget priorities.
Library Liaison/city hall Reports: Councilman Stan Bastian was absent
Unfinished Business
The FY 07/08 Budget process and progress continues. The Library management staff
and available board members met and responded to the requests by the council. Potential
cuts and several options were discussed. The worst of the cuts were in personnel (a
senior page), also Heritage Quest software,the bonus fund for staff and $11,000 of
equipment. A response has been prepared to a second request by City Council for
additional cuts: the management team has met and made recommendations for cuts.
There are several items from the Strategic Plan that will not be met for this year, due to
budget cuts. The Board discussed the issue of budget cuts at length.
New Business
• Jerry Robbins,resident project manager of M3,would like to sponsor a street art
project during the city wine festival this fall; "I madonnari" would take place in
the plaza area in front of the library; the sponsors will charge a fee for a
booth/section. There is no profit in this enterprise; all the supplies for the artists
will be provided. Eagle Arts Commission is sponsoring this event. Margo made
a motion to allow this event to take place in the plaza; Nancy Marshall seconded
the motion. The vote was unanimous.
• Secretarial Support for EPL Board—if the position is approved,the administrative
assistant hired in the fall,would be the person to attend the Library Board
meetings and provide support for the EPL Board.
Additional Items or Public Comment
Danae Curtis thanked the EPL Board for the opportunity to attend and observe the
meeting tonight.
Board members discussed informally their willingness continue in the same roles for
another year; officer elections will take place in September.
Executive Session
An Executive Session was not needed
Selection of Next Meeting Date
The next meeting of the EPL Board will be on Monday, September 10th at 7:00 PM
Adjournment
The Board expressed unanimous consent to adjourn the meeting. It was so ordered. The
meeting was adjourned at 8:40 PM