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Minutes - 2007 - Eagle Public Library - 07/09/2007 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES July 9, 2007 Community Room The Eagle Public Library Board of Trustees meeting was called to order at 7:07 p.m. by President Jane Marrs. Present were Board President Jane Marrs; Board Members Nancy Marshall, Margo Walter, and Christine Edwards Allred; and Library Director Ron Baker. The board expressed unanimous consent to approve the agenda. It was so ordered. The board expressed unanimous consent to approve the minutes. It was so ordered. The board expressed unanimous consent to approve the bills. It was so ordered. Friends of the Library Report Director Ron Baker gave the Friends of the Library Report. Ron has contacted the Friends regarding the cabinetry they are underwriting to house a local history collection. With an additional investment of$140, the cabinet space will increase by 1/3`d. Ron expects that the Friends will make the additional investment. The Friends are experiencing warm working conditions in the sorting room this summer and, as a result, are doing most of that work in the early morning. Director's Report Director Ron Baker gave the Director's Report. Outside Bookdrop Installation: Update Ron has refused to open the outside bookdrops until the safety issues outlined in the memo he sent to City Hall are addressed. Currently, the bookdrop lane is bordered very closely by two parking spaces and Ron feels great concern that patrons using the bookdrop as currently configured could hit a car door or a patron exiting a car parked in the adjoining spots. Ron has requested that the adjoining parking spaces be eliminated and that a striped safety zone be installed to clearly mark the bookdrop driving zone from the parking lot. Ron and Jane will meet with Michael Echeita, City Facilities Manager to discuss the issue. The library has offered to pay for this additional work. The sprinklers continue to water the area during business hours and this issues, too, must be addressed before the bookdrops can be opened. Recruitment for Board Vacancy Ron has received one letter of interest in the board vacancy. The recruitment process for the vacancy concludes as of this coming Friday, July 13th. After that time, the board will take action. Summer Reading Program One thousand children have registered for the Summer Reading Program. The library has already hosted several very successful programs and many more are scheduled. Library Budget at City Council Workshop, July 17, 2007 The budget workshop has been rescheduled for July 17. Valley Times Article on"Open Access" Agreements Ron was interviewed for a Valley Times article focused on outside patron use. It was an informative article. Regrettably, it reported lower circulation numbers than were accurate for the last full fiscal year by reporting only recent months. Director Taking August 6-8 as Vacation Days Ron will be on vacation August 6-8. New Full-Time Employee in Circulation: Jim Duran Jim Duran comes to the EPL from the Boise Public Library. He is experienced and doing well here. It is a pleasure to have another man on the library staff. Recarpeting Schedule The carpet and vinyl will be installed on August 23rd and 24th if the supplies have arrived. If not, it will be installed on August 30th and 31St. Ron selected these dates in order to have the work done on a Thursday when the library is already closed for part of the day. Given the uncertainty regarding the date of delivery, Jane proposed that the library be closed for two days at Ron's discretion. Nancy made a motion that the library be closed for two days at Ron's discretion for carpet and vinyl installation. Christine seconded the motion. The motion passed with unanimous support. Library Liaison/City Hall Report (Councilman Stan Bastian) No Library Liaison/City Hall Report was given. Unfinished Business FY 07/08 Budget Process& Progress On July 17th, Ron will ask the council to approve expenditures for the building addition and recarpeting of the community room to be paid for out of the general budget. Ron has the sense that the ranked items will be granted. New Business Utilization of Existing Grades within City Classification Scheme The library was interested in revisiting its existing classification scheme prior to the anticipated compensation and classification study to be performed by the city next year. In addition to clarifying the salary ladder, the library hoped to address two concerns. First, to date, much of the classification scheme has depended on whether or not library employees worked full time or part time rather than on the type of work they performed. The revised FY 07/08 grade classification scheme addresses this problem by allowing even part time employees who perform more complicated work to rise higher in the grade scale. Second, ideally, each numbered level in the career ladder(Library Assistant I and II; Library Associate I, II, III, IV; Librarians I and II)would fall into a different grade in the classification scheme. Regrettably, with only 14 available grades, even the FY 07/08 revision of the classification scheme placed Librarians I and II into the same grade. Additional Items or Public Comment None. Selection of Next Meeting Date The next meeting will take place on August 13 at 7 p.m. Adjournment The board expressed unanimous consent to adjourn the meeting. It was so ordered. The meeting adjourned at 8:19 p.m.