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Minutes - 2007 - Eagle Public Library - 06/11/2007 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES June 11, 2007 Community Room The Eagle Public Library Board of Trustees meeting was called to order at 7:02 p.m. by President Jane Marrs. Present were Board President Jane Marrs; Board Members Nancy Marshall and Christine Edwards Allred; City Council Liaison Stan Bastian; and Library Director Ron Baker. The board expressed unanimous consent to approve the agenda. It was so ordered. The board expressed unanimous consent to approve the minutes. It was so ordered. The board expressed unanimous consent to approve the bills. It was so ordered. Friends of the Library Report Director Ron Baker gave the Friends of the Library Report. Library staff met with the Friends' board to deliver a list of$750 worth of reference titles in which the library has interest. Because the library has purchased an item that the Friends had intended to purchase,the Friends agreed to purchase the recommended reference titles. Director's Report Director Ron Baker gave the Director's Report. Outside Bookdrop Installation: Update The installation of the outside bookdrops is proceeding. A slab of concrete has been poured for the bookdrops. Regrettably,the slab was not even enough to facilitate the opening of the doors so the contractor is installing metal shims so that the doors can be opened. A curb has been installed,but more curbing will be installed to channel drivers through the space. Most drivers were overshooting the bookdrops. Finally,the sprinklers surrounding the area currently soak the bins and must be reprogrammed to water in off- hours. As soon as these problems are addressed,the bookdrops will be available. Children's Statue Installation A slab of concrete on which to rest the children's statue was poured at the same time that the slab was poured for the bookdrops. The current contractor wants to use bricks that match the library building instead of the cobblestones the board had chosen. The board agreed to the idea. The statue should be installed by the July board meeting. Recruitment for Board Vacancy Ron has posted an announcement of the board vacancy at the library. He still intends to post it on the city web page. It will be forwarded to the Valley Times News. As of the board meeting,he had received no expressions of interest. Summer Reading Program The summer reading program is off a wonderful start. The initiatory event—the Teddy Bear Picnic—was attended by 250 children while a total of 750 children have registered for the summer reading program. That is well over 200 children more than signed up through the EPL last year. Boise/Ada Reimbursement Update Ron has not received a signed contract on reimbursements from either Boise or Ada,but has spoken to each and foresees no problem with the numbers he proposed. The Boise Library director has submitted Ron's proposal to the city council for approval. Library Liaison/City Hall Report(Councilman Stan Bastian) Councilman Stan Bastian gave the Library Liaison/City Hall Report. Stan had reviewed the library FY 07/08 budget and felt that it looked good. Stan reported on Eagle's growth, including a review of several developments in the Merrill Park area,along Eagle Road north of Chinden,and between Linder and Highway 16. He reported that the city intends to concentrate population growth along major corridors in the hopes that it will eventually result in a mass transit system. Planning&Zoning was holding a hearing on development in the foothills as the library board meeting was underway. The city's plan calls for concentrating population in the foothills along Highway 16 and Highway 55. The city plan anticipates the building of 20,000 homes. The county plan anticipates only 11,000 homes,but would also anticipate development beyond that number in the future. Planning and zoning will consider questions of water and transportation in their judgment regarding what development may proceed and at what pace. In any event,the end result will be a modified City of Eagle. Unfinished Business FY 07/08 Budget Process&Progress Mayor Merrill felt that two items requested in the operations budget(#1 The fee for developing a plan for an expansion to the north of the library; and#21 The recarpeting of the children's room)were inappropriately included in that budget and ought to be included,instead,in the general fund. Stan believed that the first would come out of a Strategic Annual Goal Fund while the second would come out of the maintenance budget. After meeting with the mayor,the city council approved a COLA increase of 2'/2%and a merit increase of 1%. These are modest increase given the fact that the cost of living has been increasing so rapidly. The city may conduct on study on costs and increases given the rapid increase in cost of living and the fact that total city staff has more than doubled in the last eight years. The budget meeting scheduled for tomorrow has been cancelled and is yet to be rescheduled. In preparation for that meeting,the mayor has asked for a description of the new position—formerly called"Finance&Personnel Manager"but now called "Operations Manager"—proposed by the library. This may become a position that each city department has. In any event,it is a position that will allow the library to respond more effectively to growth. New Business Carpet/Vinyl Installation There is no date for the carpet installation in the front entrance and circulation desk area, although Ron anticipates it will occur in August. The contractor has told the library that if it installs vinyl in the tech area,then it will need to use chairs on rollers so as not to damage the vinyl by pulling standard chairs across it. Given this additional consideration,the vinyl installation might not occur this year. Eagle Fun Days The library was well utilized on the Saturday of Eagle Fun Days. Ron felt that it was a good decision to keep the library open on that day. Additional Items or Public Comment None. Selection of Next Meeting Date The next meeting will take place on July 9 at 7 p.m. Adjournment The board expressed unanimous consent to adjourn the meeting. It was so ordered. The meeting adjourned at 8:30 p.m.