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Minutes - 2006 - Eagle Public Library - 07/10/2006 - Regular MINUTES OF EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING July 10,2006 The Eagle Public Library Board of Trustees meeting was called to order at 7:12 p.m.by President Nancy Marshall.Present were Board President Nancy Marshall,Board Members Terry Loftus,Margo Walter and Jane Marrs,Library Liaison Stan Bastian and Library Director Ron Baker. Board Member Terry Loftus made a motion that the Agenda be approved. Board Member Margo Walter seconded the motion. The Agenda was unanimously approved. Board Member Terry Loftus made a motion that the Minutes be approved. Board Member Jane Marrs seconded the motion. The Minutes were unanimously approved. Board Member Terry Loftus moved to pay the bills. Board Member Jane Marrs seconded the motion,and the motion was unanimously approved. Friends of the Library Report: Board Member Margo Walter presented the Friends of the Library report. The Friends love the new book sale room. The book sale will take place October 14-15(9-5 and 12-5)and the Friends need help with publicity. They have been helping the Meridian Library establish a Friends of the Library group. EPL has averaged$250 per week in book sales. Director's Report ILS Migration: Progress Report. The ILS(Integrated Library System)migration process continues. The representative, Dave Castillo only knows the new system which is disappointing. The system will be up in early September. Children's Statue Update. Library Director Ron Baker talked with Mick,who is willing to take over the Children's statue project. Sharon will talk with Steve re placing the order and the statue would be put in the EPL lobby till the location is ready. Strategic Plan Review Committee Meeting on West End Sites. The Strategic Planning Committee will meet July 19th at 4 p.m.at the library with Library Liaison Stan Bastian and Nicole,the senior planner,to secure sites on the west end. Nampa P.L.Materials Challenges. There has been a brouhaha over challenges to Nampa materials. The protestors are not satisfied in moving the material at issue to upper shelves. The EPL does not own the book in question. Circulating Pamphlet Collection Opened to the Public. The new pamphlet collection(3,500 items)is available in a lateral file and in use already. A 3-ring binder has content headings. Library Liaison/City Hall Reports(Councilman Stan Bastian). - The sign on State Street may direct the public to both Eagle City Hall and EPL or show them separately. This is under consideration and options were discussed by the EPL Board. - Board Member Margo Walter reported a Japanese snowball tree will be donated to the Eagle Public Library. - Re the proposed developments in Eagle,Library Board members are invited to attend meetings with the planner. Work is needed on planning between highways 16 and 55 and a strategic plan is needed. When the development under discussion is completed, the City of Eagle would reach a population of 60,000 in 20 years. Unfinished Business. Budget Review for FY 2006/07. FY 2006/07's budget(compared to FY 2005/06)and last year's expenditures were passed out at the Library Board meeting. Department income(fines and fees and$60,000 from the Boise contract)will be in excess of$105,000. Combined with the estimated property tax revenue for the library fund,the income totals$973,930. An excess in tax revenues is expected. Board Member Terry Loftus moved to accept the budget as presented;Board Member Margo Walter seconded the motion. New Business. New Public Copier Contract with Fisher's. The EPL staff recommends getting a Canon copier from Fisher Office Supply. Both a new copier and a better money changer are needed and can be purchased under the state contract at a discounted cost of$6,195.00. ($156/month for 60 months and then$1 to purchase—or purchased outright). Board Member Terry Loftus moved to purchase the copier with excess tax receipts;Board Member Jane Marrs seconded the motion. New Telephone System Contract with B+C Telephone,Inc. Eagle City Hall is pleased with their contract with B+C Telephone,Inc. EPL would be able to transfer calls to Eagle City Hall and replace a`cranky' 8-year old Protégé system which provides only four incoming lines. B+C has 8 lines with future additional capacity. The cost to EPL is$5,372 ($125.93 per month with$25.00 down). Board Member Terry Loftus moved to purchase the contract with B+C Telephone,Inc.,outright;Board Member Margo Walter seconded the motion. Disposition of Unneeded Computer Equipment to Camp Invention. Six PC towers went to Camp Invention. Board Member Terry Loftus moved to donate unneeded computer equipment to the non-profit organization;Board Member Margo Walter seconded the motion. New AV Loan Restrictions Based on Horizon's Formats. The new AV system cannot do the groupings EPL had before with Dynix. The staff recommendation is a 5-item maximum loan policy(five in each group,would means a maximum of 20 items). Board Member Terry Loftus moved to accept the staff recommendation;Board Member Jane Marrs seconded the motion. Amendment to EPL Policy Manual,Chapter VIII Restricting materials Challenges to Eagle Residents. The stated goal of outside organizers is to take issue with material having sexual content. EPL Director Ron Baker suggested restricting challenges to Eagle residents and those outside the Eagle area with an EPL card. There would be no need to respond to those outside this group. Board Member Terry Loftus moved to have Library Director Ron Baker check with the City attorney re the Library Board's liability(can this be restricted to `owners' only or are challenges open to anyone). Board Member Jane Marrs seconded the motion_ Additional Items or Public Comment. None. Selection of Next Meeting Date. August 14,at 7 p.m. Adjournment. 9:07 p.m.