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Minutes - 2005 - Eagle Public Library - 10/10/2005 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING October 10.2005 The Eagle Public Library Board of Trustees meeting was called to order at 7:07 p.m. by President Terry Loftus. Present were Board President Terry Loftus, Board Members Nancy Marshall, Jane Marrs, Margo Walter and Christine Allred, Friends of the Library President Jeanie Farnworth,Library Liaison Stan Bastian and Library Director Ron Baker. Board Member Margo Walter made a motion that the Agenda he approved as adjusted, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Jane Marrs made a motion that the Minutes of September 12,2005 be approved as amended, and Board Member Margo Walter seconded the motion. The Minutes were unanimously approved. Board Member Margo Walter made a motion that the Minutes of August 8,2005 be approved,and Board Member Jane Marrs seconded the motion. The Minutes were unanimously approved. Board Member Nancy Marshall moved to pay the bills,Board Member Christine Allred seconded the motion, and the motion was approved. Note,two bills are in negotiation with City Nall Friends of the Library Report:Friends of the Library President Jeanie Farnworth reported$2,500 will be given to EPL for CD drawers.The Friends of the Library is ready for a book sale October 15th-October 1 fit. Deseret will pick up the remaining books;they distribute to third world countries. The Print Works Company made up 1,500 bookmarks. Director's Report Appointment of New Board Members. Margo Walter is appointed for a 5-year term. Christine Allred will serve out 4 years of a 5-year term. Both new board members received letters re their appointment to the EPL Board of Trustees. Statistics: Passing 300,000 circulations. EPL passed 300,000 circulation excluding paperbacks,an increase of 9.8%over last year. Check-ins increased 11.1%. Holds were up 25%. Almost$7,000 was collected in materials or fines through the debt collection agency. As of February 2003 EPL had 37,000 items in the collections; currently that figure is 60,000. EPL has a 2,000-item backlog to be catalogued. Spinners have been ordered for paperbacks-which will improve storage. The maximum number of books is 83,000; in 3 years offsite storage or serious systematic weeding may be options. A second cataloguer is needed for weeding. Currently only fiction is being weeded. Library Budget Update. This will be reviewed first with Sharon. Library Director Ron Baker and Circulation Supervisor Jeanie Comerford reviewed personnel increases. The budget will make up$12,000 to cover a page and assistant position. EPL has a$28,000 windfall available. Next year EPL will be able to update the personnel program and consult with City Hail. Materials Challenge. EPL has had its first serious challenge to an item in the collection. Assistant Director Janis Campbell sent a letter to the patron regarding the"Leaving Las Vegas" video. Library Director Ron Baker talked with the patron and gave her a form which she filled out. Ron,Jeanie and Janis each reviewed the film, met and gave a letter to the complainant explaining the reasons to keep the video in the collection, attaching critiques and a list of awards given the movie in 1995. The next step would be the patron appeals to the committee;then it would go to the Library Board. Senior Center Collection Update. The Library Director goes to the Senior Center Board tomorrow to discuss the number of items that can be checked out and for what duration. The collection is ready to go and Friends of the Library paid for shelving on wheels, which will be returned to the EPT.if the Ceninr Center moVes and doesn't need it. SunCor's Aviinor Plan Hearings. Library Director Ron Baker and Board President Terry Loftus attended the hearings. It was a good presentation—865 homes on lots 40,60 or 70 feed -.. wide. They tire,coi dering a library but are somewhat in the dark about the process. This is the first time SunCbr has dealt with a planned community. Planning and Zoning has no staff recommendations at this time as the material arrived too late for review; it would be part of the Foothills Plan. The library director testified re the library and explained the need to pay both Ada County and Eagle public libraries. Library Liaison/City Hall Report(Councilman Stan Bastian). Brookwood's new well will function as a backup to the City of Eagle's working well;the developer will pick up 50%of the snot Committee Reports. None. Unfinished Business. Election of New Board Officers. Board Member Nancy Marshall will be President for a 1-year term, Board Member Jane Marrs will be Vice President, Board Member Christine Allred will be Secretary. Board Member Nancy Marshall made a motion to elect officers as noted; Board Member Jane Marrs seconded the motion. The motion was unanimously approved. New Business Approval of Open Access Agreement with.City of Boise(ACTION). The EPL Board needs to approve the agreement and forward it to the Eagle City Council. Board President Terry Loftus approved the contract. Board Member Margo Walter seconded. The contract was unanimously approved. Additional Items or Public Comment. None. Selection of Next Meeting Date. November 7, 2005 at 7 p.m. Adjournment: Meeting adjourned at 8:44 p.m.