Minutes - 2005 - Eagle Public Library - 09/12/2005 - Regular EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
DRAFT OF MINUTES
For September 12,2005
EPL Board of Trustees President,Terry Loftus, called the EPL Board of Trustees meeting to order at 7:05
PM in the Library Community Room. Present were: Trustees,Terry Loftus,Margo Walter,and Nancy
Marshall,constituting a quorum;Director,Ron Baker; City Council Liason, Stan Bastian;and guest,
Christine Alfred. Christine Allred was introduced as having expressed an interest in filling the Board
member vacancy.
A motion to approve the Agenda as written was made by Margo, seconded by Nancy and passed
unanimously.
There were no minutes.
A motion to approve the Bills presented for the month was made by Nancy, seconded by Margo and passed
unanimously.
Ron Baker gave the Friends of the Library Report. The annual book sale will be held on October 15-16 and
book donations for the sale are more than adequate. Also,the Friends are paying for the new shelving for
the Senior Center Book Collection for their use.
Ron Baker gave the Director's Report.
• The very good news is that the EPL Fund now has an additional$28,000 in this year's budget
following the city's final audit of their new accounting program. These additional funds were
found to be library categories in the city budget and provided this"windfall."
• Ron clarified the 130%of budget spent in.30-01 of the Operational and Capital Accounts
Expenditures report;items not used as prizes for the Summer Reading Program were returned
to Barnes and Noble, and EPL was given a credit by that supplier which is being used to
purchase other items for the library. This clarified that the Summer Reading Program did not.
exceed its budget by 30%.
• The new server is installed,the major change over was successful and EPL is now ready for
the demands that will be made upon it next spring/summer. It took 1 '/z weeks to get all of the
equipment hooked up and all the bugs out,but the library was closed only for the allotted
time.
• A Library Board vacancy has been created by Kim Landsberg's resignation. Margo Walter
has asked to continue as an EPL Board member for a five year term. These letters of
resignation and request will be sent to the mayor.
• Having a Senior Center Book Collection has been requested by the Senior Center Board.
They will monitor the card check in and out system. 158 volumes are designated for this
collection and have been set aside from donated books as high interest items for this group.
• Ron responded to the county's request for input on SunCor's Avimor plan; he corrected that
developer's assumptions that EPL and LYNX would be able to meet the demands of the
population increases.
• EPL Board members will get a full copy of the completed EPL Strategic Plan next wweek.
Five member of the original committee(Pam, Irina,Dana,Jane and Nancy)have expressed an
interest to continue on as the committee to oversee the yearly implementation of the plan.
Councilman Stan Bastian reported that the city continues to grow, listed both the subdivisions that are
already annexed plus those that are on the horizon,and made the board aware that the population build out
of Eagle will eventually be 60,000. He also reported that the City Council will now meet every Tuesday
of the month except the 1st Tuesday.
There were no committee reports
UNFINISHED BUSINESS
• Ron asked the Board to think about the Strategic Plan's priorities for 2005-2006 vs. the possibility of
completing the west wall shelving project a year early. Using carry-forward money for shelving
would optimize the library's collection capacity rather than build it out in a piecemeal manner and
would cost$11,000 -$12,000.
• Nancy made a motion to rceommend the Public Forum Bulletin Board policy and Margo seconded the
motion. The motion to r. Commerid&was unanimous.
• Margo reported on the board's consensus recommendation to locate the Dennis Baker statue donation
between the children's wing windows on the south side of the library. This location has lighting and
would involve some removal of plant material and evaluation of the sprinklers in that area. It is also
recommended that the wall's brick material be repeated and used as the base for the statue.
NEW BUSINESS
• Ron and the Board discussed the hours the library should be closed during the holidays. The Board
recommended that for Thanksgiving, the library be closed from the 24-27th,reopening on Monday
November 28th. For the Christmas holiday,both Christmas and New Years are on Sunday,with
Monday as the official holiday for businesses. The library will remain open until 5:00 PM on Friday
even if Eagle City offices close at noon; the library will then be closed on the Saturdays, Sundays and
Mondays of both weeks. Library dates to be closed will be December 24,25 and 26 and then again
December 31,January 1 and 2.
• Election of EPL Board Officers will be postponed until the next meeting when all members could be
present.
ADDITIONAL ITEMS OR PUBLIC COMMENT
• Christine Allred volunteered her pertinent background information and expressed her interest in
becoming an EPL Board member. She grew up in SLC,attended Harvard where she also taught
freshman English, and has a PHD from UCLA. She has used good libraries across the country and as
both a resident of the community and a parent of two children who frequently enjoy the use of our
library, has a vested interest in the EPL.
The EPL Board's next meeting date: Monday, October 10,2005.
Nancy made a motion to adjourn which was seconded by Margo.
Respectfully submitted,
Nancy Marshall,Acting Secretary