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Minutes - 2005 - Eagle Public Library - 08/08/2005 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING August 8, 2005 The Eagle Public Library Board of Trustees meeting was called to order at 7:04 p.m. by President Terry Loftus. Present were Board President Terry Loftus, Board Members Nancy Marshall,Jane Mans and Margo Walter, Library Liaison Stan Bastian,City Council member Steve Gerber and Library Director Ron Baker. Board Member Jane Mans made a motion that the Agenda be approved, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Jane Mans made a motion that the Minutes be approved, and Board Member Nancy Marshall seconded the motion. The Minutes were unanimously approved. Board Member Jane Mans moved to pay the bills, Board Member Nancy Marshall seconded the motion, and the motion was approved. New Business Donation of Statue of Reading Children. City Councilman Steve Gerber talked with Two Rivers Developer Dennis Baker. Mr.Baker will pay for the statue, shipping and a plaque. In the following days a place for the statue will be selected by members of the Library Board and the Library Director. Friends of the Library Report: The Friends of the Library purchased a large pot for the Norfolk Pine for about$100 which was repotted with the help of the Eagle City arborist. Director's Report Adoption and Collation of EPL Strategic Plan. The plan was adopted by the City Council on June 26. Sharon and the City Attorney drafted a resolution. A letter will be sent to the rnmmittee Boise Public Library Reimbursement to EPL,Fys 2005/6 and 2006/7. They recommended$60,000 for two years and the EPL asked for$57,000. The EPL will negotiate with Ada County next year. New Server Order. The EPL has$8,502 in capital equipment and will see if two new work stations and a new server will fit that budget. The current server will be turned off on Wednesday at 5 p.m. on August 31 and the library will be closed September 1. Kim Landsberg's Retroactive Appointment to EPL Board. This will take place. Association of Idaho Cities' History Project. The Idaho cities' history project will comprise several volumes of data on 200 incorporated Idaho cities. It includes the mayor's vision for 2050,post-incorporation history,historical photos. The EPL has been asked to put together 8- 30 pages of history. EPL Director Ron Baker has put together a 30-page chronology of Eagle City history. Senator Bunderson is coordinating the collection. Housekeeping. In September the board's terms expire. This will be addressed in the September meeting where Board Member Margo Walter will come on for 5 years. She will write a memo to Board President Terry Loftus which will be forwarded to Eagle City. Board Member Kim Landsberg's position will have to be filled. Library Liaison/City Hall Report(Councilman Stan Bastian). The new Eagle City Hall will be completed in the spring of 2006(April/May). Two 1.5mm gallon storage tanks will be added to the water system for the city. Hill Road Park will be completed this year;the Ensign Valve will be delivered by BLM. The area at Linder and the new golf course will provide about 1,000 homes;this is one to two years off (lot availability);the area has been annexed. Four copies of library statistics were requested to be distributed to the City Council. Committee Reports. None. Unfinished Business. Department Budget Status, FY 2005/6. Library Director Ron Baker reported that everything that was recommended will be okay lithe EOL has $11,701 carried forward. The EPL will put off hiring of the children's librarian till the$11,701 is built back up. Response to first phase of SunCor's Spring Valley Ranch(Avimor). EPL received a copy of their planning documents and has till 8/12-8/31 to respond. Eagle Public Library will be the library of record. Library Director Ron Baker and Board President Terry Loftus will meet to discuss the EPL response to several errors in the document that affect the EPL. A copy will be forwarded to Ada County. Ada County and Boise City Library will respond. The Hidden Springs Library will not expand to meet the additional population needs. One major error is that EPL calculated cost per circulation whereas the report calculated cost per person. New Business Public Forum Bulletin Board Policy. A draft of the Public Forum Bulletin Board Policy was distributed to the Board. Director's Consultantship with Libraries of Eastern Oregon(LEO). The Library Board has said it supports the Library Director's costs(phone and fax)to consult with LEO. The LEO have asked the Library Director to assess collections at three of their libraries between mid- August and November. The Library Director will take vacation time for the consultation work. Additional Items or Public Comment. None. Selection of Next Meeting Date. August 12, 2005, at 7 p.m. Adjournment: Meeting adjourned at 8:50 p.m.