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Minutes - 2005 - Eagle Public Library - 07/11/2005 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING July 11, 2005 The Eagle Public Library Board of Trustees meeting was called to order at 7:10 p.m. by President Terry Loftus.Present were Board President Terry Loftus, Board Members Nancy Marshall,Kimberly Landsberg,Jane Marrs and Margo Walter,Library Liaison Stan Bastian, and Library Director Ron Baker and Assistant Director Janice Campbell. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Kim Landsberg seconded the motion. The Agenda was unanimously approved. Board Member Jane Marrs made a motion that the Minutes be approved, and Board Member Margo Walter seconded the motion. The Minutes were unanimously approved. Board Member Margo Walter moved to pay the bills,Board Member Kim Landsberg seconded the motion, and the motion was approved. Friends of the Library Report: The Grzimek's student reference 5-volume set of their Animal Encyclopedia has come in. Director's Report Staff recruiting. The Library staff has been interviewing and hiring. A 10-hour page will move to the 19-hour position. They hired a full-time position in tech processing. They hired a replacement for a 19-hour technical processing employee. Adoption of EPL Strategic Plan,July 26 Council Meeting. The Library Director will review with Library Liaison Stan Bastian. Assistant Director's Report on Summer Children's Program. Janice Campbell reported that 950 kids are signed up for the Summer Children's Program; 100 of them are teens. They have two baby and two story times and are adding one more program. Student volunteers are excellent. Preparing for a Harry Potter party on Wednesday. Library Liaison/City Hall Report(Councilman Stan Bastian). Construction of the new City Hall has started—the land is cleared and plans are approved. SunCor application has been accepted by the County. Areas north of Beacon Light will probably be annexed. The Jack Nicklaus development is on track: road, sewer and school locations are being reviewed. Committee Reports. Library Director Ron Baker plans to send a letter to Strategic Planning Committee members before July 26 asking if they want to continue their membership and thanking them for their work. This will be under Terry Loftus' signature. Unfinished Business. Department Budget Recommendation,FY 2005/2006. Library Director Ron Baker met with Sharon and members of the City Council to get their thoughts on the EPL budget. It was noted that the budget does due diligence items via the acquisition of a children's librarian. Ron also was able to put together personnel dollars for the budget. In about 3 weeks Sharon will have more information re the income to go to EPL. Library Liaison Stan Bastian suggested, when concern over the budget amount came up and depending on the amount from Sharon,that an option could be presented to hire a children's librarian approximately 6 months after the budget indicates. Budget Presentation, July 12 Council Meeting. Ron and Terry will attend for the presentation. New Business Test Proctoring. Assistant Director Janice Campbell presented a memo on test proctoring at EPL dated July 11,2005. The result of the library review is a recommendation that the test proctoring service at EPL be discontinued as of October 1,2005. Board Member Jane Mans moved to support this decision and Board Member Kim Landsberg second the motion. Response to first phase of SunCor's Spring Valley Ranch. Library Director Ron Baker called Mary Dewalt to see if the Boise County Library responded— 1,500 residents will impact the EPL. This is in a LYNX! District and EPL would issue them cards. There will be 684 homes at an assumed average of 2.8 persons per household. Library Liaison Stan Bastian suggested that Ada County communicate with the Eagle City Council because of the SunCor impact on Eagle. He also suggested the EPL Board send a letter of information to SunCor noting their impact on the EPL and copy the Eagle Mayor. Of note is that SunCor is not opposed to being part of Eagle City. Server Report. The server is going down 1-2 times a week. EPL has$8,500 in a capital equipment budget and is holding off on other changes because of the server(c. $4,500 to replace). It was moved and agreed to replace the server. Additional Items or Public Comment. In some of the above discussion it was mentioned that reciprocal borrowing shows 13%from Ada County residents. When it exceeds 10%the EPL can get reimbursement. EXECUTIVE SESSION(Personnel Issue) Board Member Margo Walter moved to go to Executive Session; Board Member Nancy Marshall seconded the motion, and the Board moved to Executive Session. Board Member Jane Marrs moved to return from Executive Session; Board Member Margo Walter seconded the motion, and the Board exited Executive Session. Selection of Next Meeting Date. August 8, 2005,at 7 p.m. Adjournment: Meeting adjourned at 9:03 p.m.