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Minutes - 2005 - Eagle Public Library - 04/11/2005 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING April 11, 2005 The Eagle Public Library Board of Trustees meeting was called to order at 7:04 p.m. by President Terry Loftus. Present were Board President Terry Loftus, Board Members Nancy Marshall,Jane Marrs and Margo Walter, Friends of the Library President Jeanie Farnworth,City Council Liaison Stan Bastian,and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Nancy Marshall made a motion that the Minutes be approved, and Board Member Margo Walter seconded the motion. The Minutes were unanimously approved. Board Member Jane Marrs moved to pay the bills, Board Member Nancy Marshall seconded the motion, and the motion was approved. Friends of the Library Report: Friends of the Library President Jeanie Farnworth gave the Friends of the Library Report. The Friends are averaging$160/week income from the book sales. They are sorting books once a month for the October book sale. The Eagle Community Foundation people called re getting grant monies again this year,and Friends President Jeanie Farnworth will contact them to see if they want a follow-up report from last year's grant. The Friends of the Library will purchase 25 Avery binders for the Strategic Plan. Board Member Margo Walter will go to Staples to purchase them and will give the receipt to Jeanie. Director's Report Vandalism Incident and Status of Perimeter Security. - The night of the last EPL Board of Trustees meeting someone smashed the standing bollard lights. A police report was filed. - Snake Valley Electric has the contract for the flag light and two wallpacks in back of the library;they will be up tomorrow. 3M Equipment Installations. The new self-check machine is up and working and the cabinetry is done. The video desensitizer is working. No signage yet. Self-checkouts were over 25%in the first two weeks the second machine was in use. Cultural Triathlon. Three years ago the Boise Zoo and other museums and facilities started the Cultural Triathlon, primarily for children. Eagle, Garden City and Meridian libraries will include summer reading programs in the Cultural Triathlon. Cost was$100. EPL will need to add an adult program. New Statistical Reports. Added to the statistical reports given to the Board are a breakdown of EPL cardholders and total Eagle cardholders(showing purge effect and a steady increase). Senior Center Deposit Collection. This is a no-go;the seniors turned down the EPL offer. Library Liaison/City Hall Report. City Council Liaison Stan Bastian gave the report. The City Council has selected a builder for the new City Hall. Cost will be kept under$2,000,000 and it will be under construction by mid-summer and completed in about a year. The Garvee Bond will create a 4-lane road to Emmett in the next 10 years which will change the dynamics of Eagle Road traffic. There is pressure on Eagle to increase density. Committee Reports. Strategic Planning Committee. - Status of the Plan. The SPC plans to pass out plan binders by 4/20. This leaves a week to review the information followed by the process to cull out goals, objectives and cost. The Library Management Team will join the committee in defining goals (non voting). - Goal-Setting Sessions: April 26, 1-3 p.m.;April 28,9-11 a.m.; May 3,2-4 p.m. - Special Meeting of Library Board, Monday May 16?;Plan to Council,May 24? The SPC hopes to get the strategic plan and goals to the EPL Board by May 9t. The Board could meet a week later to review and propose changes. It is hoped that the draft plan can be presented to the City Council by May 24th. Unfinished Business. "Open Access"contract with the City of Boise, FY 2004/05 &2005/06. New Business LiLI Unlimited Contract. This is an opportunity to load all the EPL holdings into OCLC's world catalog. Seven of nine local libraries have joined; Eagle has not. The state is ready to send records to OCLC. EPL holdings' records are in the Dynex catalog and would go to OCLC also. There is a$14,000 cost to get 39,737 records into OCLC; however,the LiLI unlimited contract fee is$3,000 per year and if EPL joins,EPL does not pay the$14,000 cost. The benefit is that this will allow electronic processing of interlibrary loans and speed the processing. The downside is that this may increase ILL requests on EPL in part because they will be in the world catalog and any library in the U.S. could request material. Joining will cost EPL $1,174 more in FY 2004/2005 and about$1,000 more annually through FY 2007/2008. Resignation of Board Member Kim Landsberg. Liaison Stan Bastian suggested the board send her a letter saying she is relieved of service. Ensign Valve Monument Placement. Liaison Stan Bastian will tell the City Council that the Library Board recommended the monument be located at Hill Road Park. Additional Items or Public Comment. None EXECUTIVE SESSION(Personnel Issue) Board Member Nancy Marshall moved to go to Executive Session; Board Member Jane Marrs seconded the motion, and the Board moved to Executive Session. Board Member Jane Marrs moved to return from Executive Session; Board Member Margo Walter seconded the motion,and the Board exited Executive Session. Selection of Next Meeting Date. May 9,2005,at 7 p.m. Adjournment: Meeting adjourned at 9:29 p.m.