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Minutes - 2005 - Eagle Public Library - 02/07/2005 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING February 7,2005 The Eagle Public Library Board of Trustees meeting was called to order at 7:07 p.m. by President Terry Loftus. Present were Board President Terry Loftus,Board Members Nancy Marshall,Jane Marrs,Margo Walter and Kimberly Landsberg, Friends of the Library President Jeanie Farnworth, City Council Liaison Stan Bastian,and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Jane Marrs made a motion that the Minutes be approved,and Board Member Nancy Marshall seconded the motion. The Minutes were unanimously approved. Board Member Nancy Marshall moved to pay the bills,Board Member Margo Walter seconded the motion, and the motion was approved. Friends of the Library Report: Friends of the Library President Jeanie Farnworth gave the Friends of the Library Report. The Friends have averaged$160/week income from book sales. Friends President Jeanie Farnworth and Library Director Ron Baker discussed getting reviews of good Christian books. The Friends approved almost$6,000 of the Library Director's requests. Next Tuesday at 10 am they will meet with the new journal to advertise the book sale. Ron Baker will give Jeanie Farnworth the list of his requests for money. Director's Report Vandalism and Upgrade of Perimeter Security. -Surveillance Equipment and Lighting. There have been two recent instances of vandalism. Eagle City paid for the graffiti on the patio wall to be shell blasted and the City offered a$500 reward for information from the general fund. The police were concerned that surveillance equipment is not up and running when the staff is not at EPL. The Library Director contracted with Fire Sentry Systems to look at the surveillance equipment which was not functioning properly. The former director found it would cost$2,500 to make repairs and decided not to make them at that time. If the surveillance system is working it is too dark to see the patio area. The cost for Snake River Electrical to install lights if$1,050,but the area may then be too bright for neighbors. A sensor would help. Snake River also looked at all outside lights. City Council Liaison Stan Bastian suggested Library Director Ron Baker should make a list of these costs and take them to the City. The Library Director also mentioned switching the spotlight for the flag to an off-the-building location instead of a ground light. IPAC Installation on EPL Webpage. Boise's server is too old to install the security upgrade and the BPL's old system to access Boise Public cannot be guaranteed. This is being converted ASAP by Ron Baker and Jeanie Comerford as it is needed by February 28,2005. HVAC Contract with Treasure Valley Refrigeration. The system has again broken down. The Library Director signed a HVAC contract($135 quarterly plus 200 annually)for inspection and cleaning. Staff Recruitment. EPL has interviewed for the Technical Processing position and selected an employee-waiting for their drug test. They will be on by the end of the week. An older page quit and they are looking for a replacement. Second Self-Check Machine. 3M will install the equipment. The first self-check machine when it was new had 20%of the checkouts;the percentage is now around 15%. One option to increase the self-check usage is to reduce staff to only two people at the circulation desk as Meridian has done. There is a need to educate the public. Director's Weekly Schedule and Days off in February. Library Director Ron Baker will work at home most Wednesdays on the Strategic Planning project;he will be available to the staff on those days. He will be out February 22-23. Library Liaison/City Hall Reports. City Council Liaison Stan Bastian gave the report. Tomorrow Eagle City Mayor Nancy Merrill will give the State of the City address. One thousand acres will be developed by a national organization;Eagle City will need a new planner. Dennis Baker wants a national firm to put in a campus-style development. Aquilla Sub was approved last week. The mayor will announce the development on the west side of town,and the City may look into foothills' development. EPL will be inadequate. Committee Reports. Strategic Planning Committee. - Subcommittee work. The subcommittees are very busy with this project. - Meeting with Meridian District Librarians. The Research Committee and Janice Campbell met with Meridian librarians. There is much common ground. The push for accelerated reading programs is a problem for them. Difficulty getting updated lists. - Next meeting of full Committee February 22,2005,at 6:30 p.m. Unfinished Business St.Lukes defibrillator. Board Member Nancy Marshall said the cost of pads and batteries is an issue(pads$25 and batteries$100); batteries last 4 years. Replacement would be a library cost. The Fire Department talked with the staff and pushed the need for CPR training, which a number of the staff were interested in obtaining. The Fire Department said EPL will have liability if staff are not trained. The staff is reluctant as the Fire Department could get to EPL quickly in case of emergency. New Business. None. Additional Items or Public Comment. None. Selection of Next Meeting Date. March 7,2005 at 7 p.m. Adjournment: Meeting adjourned at 8:45 p.m. MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING February 7,2005 The Eagle Public Library Board of Trustees meeting was called to order at 7:07 p.m. by President Terry Loftus. Present were Board President Terry Loftus, Board Members Nancy Marshall,Jane Mans,Margo Walter and Kimberly Landsberg, Friends of the Library President Jeanie Farnworth, City Council Liaison Stan Bastian,and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Jane Marrs made a motion that the Minutes be approved,and Board Member Nancy Marshall seconded the motion. The Minutes were unanimously approved. Board Member Nancy Marshall moved to pay the bills, Board Member Margo Walter seconded the motion, and the motion was approved. Friends of the Library Report: Friends of the Library President Jeanie Farnworth gave the Friends of the Library Report. The Friends have averaged$160/week income from book sales. Friends President Jeanie Farnworth and Library Director Ron Baker discussed getting reviews of good Christian books. The Friends approved almost$6,000 of the Library Director's requests. Neat Tuesday at 10 am they will meet with the new journal to advertise the book sale. Ron Baker will give Jeanie Farnworth the list of his requests for money. Director's Report Vandalism and Upgrade of Perimeter Security. - Surveillance Equipment and Lighting. There have been two recent instances of vandalism. Eagle City paid for the graffiti on the patio wall to be shell blasted and the City offered a$500 reward for information from the general fund. The police were concerned that surveillance equi✓,ent�i ,p up and running when the staff is not at EPL. The Library Director contracted with /lC systems to look at the surveillance equipment which was not functioning properly. The former director found it would cost$2,500 to make repairs and decided not to make them at that time. If the surveillance system is working it is too dark to see the patio area. The cost for Snake River Electrical to install lights if$1,050,but the area may then be too bright for neighbors. A sensor would help. Snake River also looked at all outside lights. City Council Liaison Stan Bastian suggested Library Director Ron Baker should make a list of these costs and take them to the City. The Library Director also mentioned switching the spotlight for the flag to an off-the-building location instead of a ground light. IPAC Installation on EPL EPL Web a e. EPL's g L s server is too old to install the security upgrade,: . -' . s • • ;•-_ . •. _ - ; . y.. This is being converted ASAP by Ron Baker and Jeanie Comerford as it is needed by February 28,2005. HVAC Contract with Treasure Valley Refrigeration. The system has again broken down. The Library Director signed a HVAC contract($135 quarterly plus 200 annually)for inspection and cleaning. Staff Recruitment. EPL has interviewed for the Technical Processing position and selected an employee-waiting for their drug test. They will be on by the end of the week. An older page quit and they are looking for a replacement. Second Self-Check Machine. 3M will install the equipment. The first self-check One machine when it was new had 20%of the checkouts;the percentage is now around 40%. One option to increase the self-check usage is to reduce staff to only two people at the circulation desk as Meridian has done. There is a need to educate the public. Director's Weekly Schedule and Days off in February. Library Director Ron Baker will work at home most Wednesdays on the Strategic Planning project; he will be available to the staff on those days. He will be out February 22-23. Libr Liaison/Ci Hall R orts. City Council Liaison Stan Bastian gave the report. Tomorrow Eagle City Mayor Nancy Merrill will give the State of the City address. Six hundred plus 400 acres will be developed by a national organization; Eagle City will need a new planner. Dennis Baker wants a national firm to put in a campus-style development. Aquilla Sub was approved last week. The mayor will announce the development on the west side of town, and the City may look into foothills' development. EPL will be inadequate. Committee Reports Strategic Planning Committee. - Subcommittee work. The subcommittees are very busy with this project. - Meeting with Meridian District Librarians. The Research Committee and Janice Campbell met with Meridian librarians. There is much common ground. The push for accelerated reading programs is a problem for them. Difficulty getting updated lists. - Next meeting of full Committee February 22,2005,at 6:30 p.m. Unfinished Business St. Lukes defibrillator. Board Member Nancy Marshall said the cost of pads and batteries is an issue; batteries last 4 years. Replacement would be a library cost. The Fire Department talked with the staff and pushed the need for CPR training,which a number of the staff were interested in obtaining. The Fire Department said EPL will have liability if staff are not trained. The staff is reluctant as the Fire Department could get to EPL quickly in case of emergency. New Business. None. Additional Items or Public Comment. None. Selection of Next Meetin Date. March 7,2005 at 7 p.m. Adjournment• Meeting adjourned at 8:45 p.m.