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Minutes - 2004 - Eagle Public Library - 12/13/2004 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING December 13,2004 The Eagle Public Library Board of Trustees meeting was called to order at 7:03 pm by President Terry Loftus. Present were Board President Terry Loftus,Board Members Nancy Marshall, Jane Marrs,Margo Walter and Kimberly Landsberg, Friends of the Library President Jeanie Farnworth, City Council Liaison Stan Bastian,and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Jane Marrs made a motion that the corrected Minutes be approved, and Board Member Nancy Marshall seconded the motion. The Minutes were unanimously approved. Board President Terry Loftus moved to pay the bills, Board Member Jane Marrs seconded the motion, and the motion was approved. Friends of the Library Report: Friends of the Library President Jeanie Farnworth presented the report. The Friends are having a lunch December 14th for board members of the Friends. The on- going book sale made$7,061.30 last year and was filled daily by Friends volunteers. The October book sale made$2,374.60;the Friends will only have one big sale as needed. Last year 18,000 items were donated. Director's Report Raise in overdue fines, Council action. Eagle City Council approved EPL raising it's overdue fine in line with Boise and Meridian libraries. The raise will take effect January 3,2005. Meeting with Senior Center Board,January 11,2005. This meeting will cover the issue of a collection of books from EPL to be located at the Eagle Senior Center. The 120-140 books will be in the computer,will be changed every 3 months, and hand circulated. They will have Senior Center stickers and no barcodes. LiLI Unlimited Program. This is a federally funded state program and provides automated cataloging support. The City of Boise approved their contract and EPL can join July 1, 2005 or December 1, 2005. EPL will send two people out of the area for training. Resignation of Library Assistant Lisa Sehn. EPL will recruit in January for a 19-hour per week replacement for Lisa in technical processing. At that time Library Director Ron Baker will know if EPL needs another temporary person. The replacement will be used exclusively for technical processing. Disposition of AV security cases. Caldwell took the CD cases; EPL still has video cases. Loan of surplus study carrels. Ada County's Star branch is expanding and would borrow three or four of the carrels. EPL will draw up a contract for around 3 to 5 years. This will make space available for EPL to install needed shelving. Annual Statistical Report for FY 2003/04. This is due December 31, 2004 and has to be in January 31, 2005. Terry will approve and sign off on the paper copy. (Notes: Ballast in track lights failed and would be$712 to replace. Library Director Ron Baker wants to have a small track light and move it out in the room for about$150. HVAC problems.) LYNX report on Directors' meeting of December 3, 2004. - Delay of Boise Public Library branch opening until at least FY 2007/08(October 2007- October 2008). This may be a year later. - Delay of implementation of new automation system until May 2006 in Boise. The first pre-implementation bill cannot be paid till October 2005. - Expansion of the Consortium. A new automation system will reduce costs. The Consortium will get a grant if a new library comes in(Kuna, for example)and this would reduce costs for all. There are six libraries in Hailey and Twin Falls areas which might join the Consortium. - Consortium pricing agreements. EPL gets a 40%discount from Ingram Books and free shipping because we are in the Consortium. The agreement with Ingram Books has been extended for two more years. The EPL pays$16,000 per year to join LYNX and gets far more than that back. Baker and Taylor(primarily audio/video)will negotiate with LYNX as a Consortium and we may get this agreement. Library Liaison/City Hall Reports. Council Liaison Stan Bastian. - Eagle City annexation to the west. 600 acres from Linder to Highway 16 and Floating Feather halfway to Beacon Light. Over the next 10-years period at least 20,000 to 30,000 will be added to the population. - A Jack Nicklaus designed golf course will go in north of Floating Feather and Highway 16. - Where the feedlot is will be a village center with corporate offices, and it is assumed an EPL satellite library would be located here. Committee Reports. Strategic Planning Committee, meeting of December 6, 2004: - Household Survey: compilation. - Draft outline of EPL Strategic Plan. These were distributed. - New timeline. Reviewed. - Next meeting of the Strategic Planning Committee, January 18, 2005 at 6:30. Unfinished Business St.Lukes defibrillator(Discussion and Action?). The Eagle Fire Station in downtown Eagle demonstrated a defibrillator to the EPL Board. Some issues covered—The Good Samaritan law would prevent anyone being sued but they need the CPR class to avoid the liability. CPR training may be an issue for EPL. The battery is a couple of hundred dollars and the firehouse replaces theirs yearly or every other year. Board Member Nancy Marshall will ask if St. Lukes will replace batteries and pads as needed. New Business: None. EXECUTIVE SESSION Board Member Nancy Marshall moved to go to Executive Session; Board Member Kim Landsberg seconded the motion, and the Board moved to Executive Session. Board Member Jane Marrs moved to return from Executive Session; Board Member Margo Walter seconded the motion, and the Board exited Executive Session. Selection of Next Meeting Date. January 10, 2005 at 7 p.m. Adjournment: Meeting adjourned at 9:50 p.m.