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Minutes - 2004 - Eagle Public Library - 11/08/2004 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING November 8, 2004 The Eagle Public Library Board of Trustees meeting was called to order at 7:03 pm by President Terry Loftus. Present were Board President Terry Loftus,Board Members Nancy Marshall, Jane Marrs,Margo Walter, City Council Liaison Stan Bastian, and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Nancy Marshall made a motion that the corrected Minutes be approved, and Board Member Jane Marrs seconded the motion. The Minutes were unanimously approved. Board Member Jane Marrs moved to pay the bills,Nancy Marshall seconded the motion, and the motion was approved. Friends of the Library Report: The Friends of the Library did not meet the past month. Director's Report Tech Services workroom remodel. Discussion re the remodel of the Tech Services workroom remodel started 7 months ago. EPL feels the primary need is for more shelving. Computer upgrades. There have been two meetings with Phil Vogel,the EPL IT administrator re the upgrade of the LAN server. They have a handle on it and will stay with the current server. Configuration problems are in the past. Next year EPL will have a new server. Raise in overdue fines. Library Director Ron Baker discussed a raise in overdue fines with Sharon. An increase over 5%needs to be advertised and have a public hearing. December 7 the hearing will take place at the regular City Council meeting. Ron gave the City Council an information memo. This will bring EPL in line with Boise City and Ada County libraries. Relief Fund and retention of relief reference librarian. A$2,000 increase was budgeted in the relief fund to cover the relief reference librarian. Jody Vestal was hired. By November 30, EPL will have spent just over half of the$2,000 made available. EPL will keep a 3-hour shift once a week through the end of the school year. Board President Terry Loftus moved to keep the 3-hour shift through school year end, Board Member Jane Marrs seconded the motion, and the motion unanimously passed. Library Liaison/City Hall Reports. Council Liaison Stan Bastian. - Eagle City annexation to the west. Eagle City will annex Sedona and Senora which comprise at least 100 new residences. This will take Eagle City to Linder Road and include 1,000 acres. An EPL branch library may be needed to the west. - Transmission lines. Idaho Power proposed running transmission lines down the alley. There will be minimal impact and it will look clean. They can lower the height of the poles to 71/72 feet with inclusion of one larger pole. The discussion will take place tomorrow night at City Hall. Committee Reports. Strategic Planning Committee. - Household Survey: distribution and response,tabulation. The surveys are distributed to 6,205 households, apartments,trailer parks, etc. EPL has received over 600 back to date,just shy of 10%. Library Director Ron Baker sent a letter to the scouts thanking them. Statler Hale is the scout who organized the team and worked out the logistics. - Next meeting of the Strategic Planning Committee. This will take place December 6, 2004 at 6:30. Unfinished Business St.Lukes defibrillator(Discussion and Action?). Board Member Nancy Marshall called St.Lukes and they will provide a defibrillator to the Eagle Public Library if desired. We assume Boise took them for the two branches. Library Director Ron Baker suggested the fire department or a person from St. Luke's should demo the defibrillator to the library staff. Nancy will call and try one out. This is tabled till the next meeting of the EPL Board. New Business Disposition of Video,DVD and CD security cases and locking mechanisms(Discussion and Action). EPL has a large supply of security cases and locking mechanisms which were purchased when EPL was in the old location,before EPL has the 3M security gates. EPL has 370 CD, 70 DVD and 1230 Video cases. Library Director Ron Baker will call smaller libraries and donate the security cases. Board Member Jane Mans moved to follow that action, Board Member Nancy Marshall seconded the motion and it was unanimously approved. EXECUTIVE SESSION for discussion of Director's evaluation. Board Member Margo Walter moved to go to Executive Session; Board Member Jane Mans seconded the motion, and the Board moved to Executive Session. Board Member Nancy Marshall moved to return from Executive Session; Board Member Margo Walter seconded the motion, and the Board exited Executive Session. Additional Items or Public Comment. None. Selection of Next Meeting Date. December 13,2004,at 7 pm. Adjournment: Meeting adjourned at 9:11 pm. peon . lo31¢: .-eic.to.4,434.7. 1oat d c oLw y- 1 t t.4�o41 dE o., FN. tt�SY't��►y MINUTES OF EAGLE PUBLIC LIBRARY—BOXRD OF TRUSTEES MEETING e7-�. November 8, 2004 The Eagle Public Library Board of Trustees meeting was called to order at 7:03 pm by President Terry Loftus. Present were Board President Terry Loftus, Board Members Nancy c1.36-9(15 7 Marshall, Jane Marrs,Margo Walter and Kimberly Landsberg, City Council Liaison Stan Bastian, and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Nancy Marshall seconded the motion. The Agenda was unanimously approved. Board Member Nancy Marshall made a motion that the corrected Minutes be approved, and Board Member Jane Marrs seconded the motion. The Minutes were unanimously approved. Board Member Jane Marrs moved to pay the bills,Nancy Marshall seconded the motion, and the motion was approved. Friends of the Library Report: The Friends of the Library did not meet the past month. Director's Report Tech Services workroom remodel. Discussion re the remodel of the Tech Services workroom remodel started 7 months ago. EPL feels the primary need is for more shelving. Computer upgrades. There have been two meetings with PhilVogel, the EPL IT administrator re the upgrade of the LAN server. They have a handle on it and will stay with the current server. Configuration problems are in the past. Next year EPL will have a new server. Raise in overdue fines. Library Director Ron Baker discussed a raise in overdue fines with Sharon. An increase over 5%needs to be advertised and have a public hearing. December 7 the hearing will take place at the regular City Council meeting. Ron gave the City Council an information memo. This will bring EPL in line with Boise City and Ada County libraries. Relief Fund and retention of relief reference librarian. A$2,000 increase was budgeted in the relief fund to cover the relief reference librarian. Jody Vestal was hired. By November 30, EPL will hae spent just over half of the$2,000 made available. EPL will keep a 3-hour shift once a week through the end of the school year. Board President Terry Loftus moved to keep the 3- hour shift through school year end,Board Member Jane Marrs seconded the motion, and the motion unanimously passed. Library Liaison/City Hall Reports. Council Liaison Stan Bastian. - Eagle City annexation to the west. Eagle City will annex Sedona and Senora which comprise at least 100 new residences. This will take Eagle City to Linder Road and include 1,000 acres. An EPL branch library may be needed to the west. - Transmission lines. Idaho Power proposed running transmission lines down the alley. There will be minimal impact and it will look clean. They can lower the height of the poles to 71/72 feet with inclusion of one larger pole. The discussion will take place tomorrow night at City Hall. Committee Reports. Strategic Planning Committee. - Household Survey: distribution and response,tabulation. The surveys are distributed to 6,205 households, apartments,trailer parks, etc. EPL has received over 600 back to date,just shy of 10%. Library Director Ron Baker sent a letter to the scouts thanking them. Statler Hale is the scout who organized the team and worked out the logistics. - Next meeting of the Strategic Planning Committee. This will take place December 6, 2004 at 6:30. Unfinished Business St.Lukes defibrillator(Discussion and Action?). Board Member Nancy Marshall called St. Lukes and they will provide a defibrillator to the Eagle Public Library if desired. We assume Boise took them for the two branches. Library Director Ron Baker suggested the fire department or a person from St. Luke's should demo the defibrillator to the library staff. Nancy will call and try one out. This is tabled till the next meeting of the EPL Board. New Business Disposition of Video,DVD and CD security cases and locking mechanisms(Discussion and Action). EPL has a large supply of security cases and locking mechanisms which were purchased when EPL was in the old location,before EPL has the 3M security gates. EPL has 370 CD, 70 DVD and 1230 Video cases. Library Director Ron Baker will call smaller libraries and donate the security cases. Board Member Jane Marrs moved to follow that action, Board Member Nancy Marshall seconded the motion and it was unanimously approved. EXECUTIVE SESSION for discussion of Director's evaluation. Board Member Margo Walter moved to go to Executive Session; Board Member Jane Mans seconded the motion, and the Board moved to Executive Session. Board Member Nancy Marshall moved to return from Executive Session; Board Member Margo Walter seconded the motion, and the Board exited Executive Session. Additional Items or Public Comment. None. Selection of Next Meeting Date. December 13,2004, at 7 pm. Adjournment: Meeting adjourned at 9:11 pm.