Loading...
Minutes - 2004 - Eagle Public Library - 09/13/2004 - Regular MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING September 13, 2004 The Eagle Public Library Board of Trustees meeting was called to order at 7:03 pm by President Terry Loftus. Present were Board President Terry Loftus,Board Members Nancy Marshall,Jane Marrs,Margo Walter and Kimberly Landsberg, City Council Liaison Stan Bastian, Circulation Supervisor Jeanie Comerford,Friends of the Library representative Jean McClure, and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Kim Landsberg seconded the motion. The Agenda was unanimously approved. Board Member Kim Landsberg made a motion that the corrected Minutes be approved, and Board Member Jane Marrs seconded the motion. The Minutes were unanimously approved. Board Member Jane Marrs moved to pay the bills, Kim Landsberg seconded the motion, and the motion was approved. Friends of the Library Report: Friends of the Library member Jean McClure gave the Friends of the Library Report. - The October book sale will take place the second weekend in October, 10/9-10/10. - The daily book sale to date has taken in about$160 per week since the first week in December 2003. - The next meeting of the Friends of the Library will be on September 15, 2004. Director's Report Budget Approval. The budget was approved as proposed. Evaluations and merit increases. Library Director Ron Baker will meet this Friday with the Eagle City Mayor re accelerated merit increases for three employees and standard merit increases for the rest of the employees. (Some are getting a level increase and no merit increase.) The Director hopes to change the evaluation period to match hire date and is working on revising evaluation forms. LYNX! Consortium Issues: - Integrated Library System migration update. Jeanie, Sarah and Library Director Ron Baker evaluated three Integrated Library System vendors. It was useful but long. LYNX is ready to write an RFP according to the City of Boise RFP process. The draft form will be completed by the first week of December 2004 and submitted January 5, 2005. Implementation will be complete by November 2005. - LiLI Unlimited(statewide OCLC sub and catalog). The state is looking at LSTA money to get a state-wide catalog. - Director's tenure as Consortium Chair. Library Director Ron Baker has completed a one-year term. - Sponsorship of Eagle Chess Club. Daniel Veloti called to ask if the EPL would be willing to sponsor his expanded club. The Director talked with Mr. Giffords who ran last year's Eagle Chess Club. The EPL would give$300-$350 toward refreshments and miscellaneous expenses. The EPL will stay with Mr.Giffords and the established Wednesday night group for Eagle school children. Nothing has been committed to Mr.Veloti as yet. - St.Luke's Hospital deposit of defibrillator,revisited. St.Luke's talked with the City of Eagle about a defibrillator and they approved one in the City Hall and in the EPL. Library Director Ron Baker will check with other libraries. Liaison Stan Bastian suggested the fire station might be a good contact. Nancy agreed to talk with the fire district and St. Lukes. - Director's medical leave, status. Library Director Ron Baker will be out approximate 3 to 4 days and will be off the reference desk for two months. - Hiring of substitute reference librarian. Eagle City approved$2,000 budgeted for a relief reference librarian. The Library Director has talked with a prospect,the head of a virtual reference system for Boise,who could cover our Saturday hours. Library Liaison/City Hall Reports. Council Liaison Stan Bastian. - High voltage lines. There were two options, 85' high towers down the bypass or in the alley behind the city hall where they would reduce the height and bury the side connects. This will cost the City of Eagle over$1.3 million. The City Council met with the PUC to discuss burying the lines along the drain ditch through town—the PUC hearing took place last Thursday. The lines would not benefit the City of Eagle. - Comprehensive plan. The area between Palmer Road and Highway 16 is still in contention between the cities of Star and Eagle. Future changes in that area include a possible jazz school across from Camille Beckman,a possible business park and golf course in west Eagle. The county allows a higher density than Eagle City's comprehensive plan. Committee Reports. Strategic Planning Committee. Household Survey: distribution and response. The household survey was distributed to 4,300 households out of 8,600 total. Over 250(6 percent)were returned so far. An Eagle Scouts project will distribute to other streets and multi-units. Comparative Data from 2003 "Idaho P. L. Statistics. This information was distributed to the EPL board. EPL has the 18th largest service population among the 26 libraries serving 10,000 and more population in the State of Idaho. Unfinished Business. Grace periods(discussion and action?). Changes to fee and fine structures have to go to the City Council. Board Member Jane Marrs moved to have Library Director Ron Baker present changes to the City Council as defined in his memorandum dated 13 September 2004 distributed to the EPL Board of Trustees re Fine-Free Grace Periods. Board Member Nancy Marshall seconded the motion. The motion was unanimously approved. New Business 3M DLA trade-in offer and self-check pricing(discussion and action?). Library Director Ron Baker and Circulation Supervisor Jeanie Comerford met with 3M representatives. Board Member Nancy Marshall moved to have the Library Director follow through on negotiations with 3M to trade in the DLA,purchase a fourth work station for the work room, get a second machine at a$6,000 discount and transfer excess funds from the self-check to capital expenditures. Board Member Margo Walker seconded the motion. It was unanimously approved. Performance Evaluation of Director(discussion and action?). The performance evaluation of the Library Director will include chairing the LYNX Consotium, pro bono work with an Oregon Library and consultant work with the Garden City Library. _ None. Selection of Next Meeting Date. October 11, 2004 at 7 p.m. Adjournment: Meeting adjourned at 9 p.m. MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING September 13,2004 The Eagle Public Library Board of Trustees meeting was called to order at 7:03 pm by President Terry Loftus. Present were Board President Terry Loftus, Board Members Nancy Marshall,Jane Marrs,Margo Walter and Kimberly Landsberg, City Council Liaison Stan Bastian, Circulation Supervisor Jeanie Comerford,Friends of the Library representative Jean McClure, and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Kim Landsberg seconded the motion. The Agenda was unanimously approved. Board Member Kim Landsberg made a motion that the corrected Minutes be approved, and Board Member Jane Marrs seconded the motion. The Minutes were unanimously approved. Board Member Jane Marrs moved to pay the bills,Kim Landsberg seconded the motion, and the motion was approved. Friends of the Library Report: Friends of the Library member Jean McClure gave the Friends of the Library Report. - The October book sale will take place the second weekend in October, 10/9-10/10. - The daily book sale to date has taken in about$160 per week since the first week in December 2003. - The next meeting of the Friends of the Library will be on September 15, 2004. Director's Report Budget Approval. The budget was approved as proposed. Evaluations and merit increases. Library Director Ron Baker will meet this Friday with the Eagle City Mayor re accelerated merit increases for three employees and standard merit increases for the rest of the employees. (Some are getting a level increase and no merit increase.) The Director hopes to change the evaluation period to match hire date and is working on revising evaluation forms. LYNX! Consortium Issues: - Integrated Library System migration update. Jeanie, Sarah and Library Director Ron Baker evaluated the Integrated Library System migration process. It,is useful but long. They are ready to write an RFP according to the City of Boise RFP process. The draft form will be completed by the first week of December 2004 and submitted January 5, 2005. Implementation will be complete by November 2005. - LiLI Unlimited(statewide OCLC sub and catalog). The state is looking at LSTA money to get a state-wide catalog. - Director's tenure as Consortium Chair. Library Director Ron Baker has completed a one-year term. - Sponsorship of Eagle Chess Club. Daniel Veloti called to ask if the EPL would be willing to sponsor his expanded club. The Director talked with Mr. Giffords who ran last year's Eagle Chess Club. The EPL would give$300-$350 toward refreshments and miscellaneous expenses. The EPL may stay with Mr. Giffords and the Wednesday night group. Nothing has been committed to Mr.Veloti as yet. - St.Luke's Hospital deposit of defibrillator,revisited. St.Luke's talked with the City of Eagle about a defibrillator and they approved one in the City Hall and in the EPL. Library Director Ron Baker will check with other libraries. Liaison Stan Bastian suggested the fire station might be a good contact. - Director's medical leave, status. Library Director Ron Baker will be out approximate 3 to 4 days and will be off the reference desk for two months. - Hiring of substitute reference librarian. Eagle City approved$2,000 budgeted for a relief reference librarian. The Library Director has talked with a prospect,the head of a virtual reference system for Boise, who could cover our Saturday hours. Library Liaison/City Hall Reports. Council Liaison Stan Bastian. - High voltage lines. There were two options, 85' high towers down the bypass or in the alley behind the city hall where they would reduce the height and bury the side connects. This will cost the City of Eagle over$1.3 million. The City Council met with the PUC to discuss burying the lines along the drain ditch through town—the PUC hearing took place last Thursday. The lines would not benefit the City of Eagle. - Comprehensive plan. The area between Palmer Road and Highway 16 is still in contention between the cities of Star and Eagle. Future changes in that area include a possible jazz school across from Camille Beckman,a possible business park and golf course in west Eagle. The county allows a higher density than Eagle City's comprehensive plan. Committee Reports. Strategic Planning Committee. Household Survey: distribution and response. The household survey was distributed to 4,300 households out of 8,600 total. Over 250(6 percent)were returned so far. The Eagle scouts will distribute to other streets and multi-units. Comparative Data from 2003 "Idaho P. L. Statistics. This information was distributed to the EPL board. EPL has the 18th largest service population among the 26 libraries serving 10,000 and more population in the State of Idaho. Unfinished Business. Grace periods(discussion and action?). Changes to fee and fine structures have to go to the City Council. Board Member Jane Mans moved to have Library Director Ron Baker present changes to the City Council as defined in his memorandum dated 13 September 2004 distributed to the EPL Board of Trustees re Fine-Free Grace Periods. Board Member Nancy Marshall seconded the motion. The motion was unanimously approved. New Business 3M DLA trade-in offer and self-check pricing(discussion and action?). Library Director Ron Baker and Circulation Supervisor Jeanie Comerford met with 3M representatives. Board Member Nancy Marshall moved to have the Library Director follow through on negotiations with 3M to trade in the DLA,purchase a fourth work station for the work room, get a second self check mz 'Lane, and transfer,funds from the self-check to capital expenditures. Board Member Margo Walker seconded the motion. It was unanimously approved. Performance Evaluation of Director(discussion and action?). The performance evaluation of the Library Director will include chairing the LYNX Consotium, pro Bono work with an Oregon Library and consultant work with the Garden City Library. Additional Items or Public Comment. None. Selection of Next Meeting Date. October 11, 2004 at 7 p.m. Adjournment: Meeting adjourned at 9 p.m.p.m.