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Minutes - 2004 - Eagle Public Library - 08/09/2004 - Regular An,eez.AbC4 MINUTES OF EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING August 9, 2004 The Eagle Public Library Board of Trustees meeting was called to order at 7:04 pm by President Terry Loftus. Present were Board President Terry Loftus,Board Members Jane Marrs, Margo Walter and Kimberly Landsberg, City Council Liaison Stan Bastian,and Library Director Ron Baker. Board Member Jane Marrs made a motion that the Agenda be approved, and Board Member Margo Walter seconded the motion. The Agenda was unanimously approved. Board Member Jane Marrs moved to pay the bills,Margo Walter seconded the motion, and the motion was approved. Friends of the Library Report: Library Director Ron Baker gave the Friends of the Library Report. - The Friends of the Library will pay the cost of the household survey(4,300 copies). There was no Friends of the Library meeting last month. Director's Report LYNX! Consortium Issues: - Automation demonstrations: August 23 and 25 at BPL and August 26 at Meridian Public Library, 9 a.m. to 5:30 p.m. each day. Board members can contact Library Director Ron Baker if they wish to attend. Expenditure Report for July. - This was distributed to the Board. Major Repairs: City's intention to allow overage in FY03/04 and to cover from the General Fund thereafter. - Board President Terry Loftus, City Liaison Stan Bastian and Library Director Ron Baker met with the City Clerk Sharon Bergmann last week. The City Council will help the EPL. We have about$3,000 in extraordinary bills thus far in the General Fund for this item and will be allowed an overage up to$5,000 to meet building maintenance expenses. Need an amendment to reciprocal borrowing. Library Director Ron Baker reviewed and revised the statistics and passed out a revision to the June statistics. Disposition of the 3M Digital Library Assistant. - The DLA is a piece of equipment purchased from 3M 2-1/2 years ago to maintain a book inventory. It cost over$8,000 and the annual costs are very high including a$1.00 digital chip installed on every book and A/V item and maintenance contract charges. The EPL Board authorized Library Director Ron Baker to get rid of the equipment about 9 months ago. Meridian may have an interest in it. Ron will follow up and, if EPL has the money for a self-check machine, will pursue a credit with 3M. (Note,we do chip the audio/visual material.) Updates on the Summer Reading Program. - Approximately 825 young adults and children participated this year. St.Luke's Hospital deposit of defibrillator, status. - Library Director Ron Baker talked with public relations personnel at St. Lu ke's and they accepted the EPL reasons for not accepting the equipment. Libr Liaison/City Hall Reports. Council Liaison Stan Bastian. - Board President Terry Loftus, Library Director Ron Baker and Council Liaison meet with Sharon to discuss budgets. Revenue is approximately the expected budget. That and higher on Stan over to fund the expected self-check machine. The City carryover pick u PPro�meten u h money carryover monies provide enough money costs. p unusual building maintenance Committee Re orts. Strategic Planning Committee. Household Survey. The SPC has word-smithed the individual survey into a household survey. It will be finalized next Tuesday and delivered to Caldwell with the Sewer District billing. Y ell by August 28th for Unfinished Business. Department Budgets for FY 04/05. Sharon's handout was distributed to the First Public Hearin EPL Board. encouraged to attend. g,August 17, 2004 at City Hall, 7 p.m. The EPL Board is Report on August 4, 2004,meeting concerned excess tax collections and carryforward in the Library Fund. Library Reserve Fund. We are saving the City and General Fund money. The BPL raised payment to EPL for outside patronage at EPL from$20,000 to ,000. Now the General Fund needs to contribute$21,000 instead of$40,000 to build u u3 the Library Reserve Fund. p the Second self-check machine. The EPL will purchase. fund. Board Member Automation Margo Wig ee moved to adopt is designating Board Ron Baker and as tax collection figures grattlin money for this pt the plan as outlined by Library Member Jane Marrs seconded the motion. The motion was unanimously s�City approved. Grace periods(Discussion and Action?) Y pproved. - We are giving grade periods now. Circulation Supervisor Jeanie Comerford revisited this issue with Laurel White. The EPL management staff no period should apply to audio/visual material, but a has acceptable. PP Y grace grace period on books is - Library Director Ron Baker will check with other libraries to determine their periods(AV material, books, 7-day books,new books, etc.) grace New Business Deposit collections(Discussion). The EPL planned institutions. However the Senior Center's collection is in need of improvement. The EPL wishes to set up a collection of donated books panned to do homebound for individuals, not would be diverted from the Friends' sale. The Senior Center wilseniors o t the seen check out these books. Board President Terry Loftus recommended Library oversee check out of with the Senior Center Board to donate the collection. Y Duector Ron Baker negotiate Director's possible medical leave(Discussion and Action). Board President Terry a motion in support of paying the Library Director during his medical leave. Board Member Jane Marrs seconded the motion. This was approved. Board President 'Loftus that Stan present this motion to the City Council. Loftus requested Selection of Next Meetin Date. September 13, 2004 at 7 p.m. A• iournment• Meeting adjourned at 8:38 p.m.