Minutes - 2003 - Eagle Public Library - 01/12/2003 - Regular MINUTES OF JANUARY 2 2003
EAGLE PUBLIC LIBRARY—BOARD OF 'UST MEETING
The Eagle Public Library Board of Trustees meeting was called to order at 7:23 pm by
President Terry Loftus. Present were Board members Terry Loftus, Vic Ramirez, Jane Marrs;
Library Director Ron Baker and Friends of the Library President, Jeanie Farnworth.
Board member Marrs made a motion that the Agenda be approved, and Board member
Vic Ramirez seconded the motion. The Agenda was unanimously approved.
Board member Ramirez made a motion that the Minutes be approved, and Board
memberJane Marrs seconded the motion. The Minutes were unanimously approved.
Board member Marrs moved to pay the bills, Board member Vic Ramirez seconded the
motion, and it was approved.
Friends of the Library Report: Friends of the Library President Jeanie Farnworth
reported that the ongoing book sale is a tremendous success. Started the first week in December,
$922.05 has been brought in to date. The Friends of the Library have put on book sales twice a
year, in May and October. A book sale will take place in May, and the Friends of the Library will
decide later in the year whether to hold one in October. The Director will talk with Assistant
Director Janice Campbell about the status of the animal chairs(bear and lion), which the Friends
of the Library will purchase for the children's section. The Friends of the Library will hold their
annual Valentine's Day party for the Library Staff on February 12 at noon. Jeanie Farnworth
also reported they received a donation of$561.
Director's report:
- The Director passed out the new Library Board roster.
- Strategic Planning Committee meeting,January 15,2004, 6:30-8:30. The Director
will contact members of the Strategic Planning Committee to advise them of the
meeting date/time. Board member Nancy Merrill will be unavailable till after
February 4, 2004.
- The Library will be closed for the Martin Luther King,Jr.,Holiday on Monday,
January 19, 2004.
- Adult Reference Service. Started on January 5,2004,the Adult Reference Service
is staffed 35 hours a week. The Director passed out a staffmg schedule. Patrons
have responded very positively to the Reference Service. A new local history lock
case will be installed Thursday, January 15,2004.
- Vandalism Issue, an Update. The Library Director met with two officers from the
Sheriff's Department on Thursday, December 11,2003. A female suspect has been
committed to a state institution temporarily, and the vandalism has stopped. The
officers advised the Library to post library patron rules of behavior. The Director
will bring a draft(in English and Spanish)to the next meeting of the Library Board
for review and approval.
- Community Room Policy. The Community Room Policy is not yet drafted. The
Director brought some examples from Oregon and he and the Assistant Director will
review them. The Director noted that the mentor to the Chess Club is concerned with
the changes envisioned for the policy and hopes to discuss the issue with the Library
Board. The Chess Club will continue its meetings till the end of the school year.
Board chair Terry Loftus suggested posting information that the policy is in review
and also advising persons booking the room. The Director will see that both actions
are done.
Library Liaison/City Hall Reports. None.
Committee Reports. None.
Unfinished Business.
- Patron Payment Agreement(Discussion and Action). The Director met with the City
Attorney Susan Buckston to review the draft of the Patron Payment Agreement. The
City Attorney added the following, "...or for collection by the city of Eagle as
allowed by law. I understand that the means of collection is solely at the discretion
of the City of Eagle." Board member Ramirez moved to approve the Eagle Public
Library Payment Agreement,Board member Jane Marrs seconded the motion, and
the agreement was unanimously approved.
- Further appointments to the Strategic Planning Committee. The Library Director
added Sondra Day Lisle, a retired teacher and business woman who was in charge of
the Boise Art Museum's gift shop for 5-7 years. Board Member Marrs moved to
approve the appointment,Vic Ramirez seconded the motion, and the appointment
was unanimously approved.
New Business.
- FY 2002/03 Annual Statistical Report,Approval(Action). The Annual Statistical
Report was submitted on December 31, 2003. Board chair Loftus signed a cover
document authenticating the report,and the Director will mail a it to the state library.
The Board went into executive session to discuss personnel matters.
Next meeting date is Monday, February 9,2004(the Monday before the second
Tuesday).
Meeting adjourned at 8:28 pm.
„P oIildfrsyJaVea
p.01
ATTN. Ron Baker
Fax Number 939-1359
Phone Number
FROM Jane Marrs
Fax Number 9384164
Phone Number 938-9457
SUBJECT January Minutes
Number of pees 3
Date 2/7/2004
MESSAGE
Ron,
I e-mailed the January minutes of the library
that meeting. Carol said she out for
d look board shortly after
sure you get it. this fax and make
Thanks, Jane 938-9457 938-4164 fax
MINUTES OF JANUARY 12
EAGLE PUBLIC LIBRARY—BOARD OF TRUSTEES MEETING
The Eagle Public Library Board of Trustees meeting was called to order at 7:23 pm by
President Terry Loftus. Present were Board members Terry Loftus,Vic Ramirez,Jane Marrs;
Library Director Ron Baker and Friends of the Library President, Jeanie Farnworth.
Board member Mans made a motion that the Agenda be approved, dVi Ramirez
ez
seconded the motion. The Agenda was unanimously approved. , an ¢ iroz
Board member Ramirez made a motion that the Minutes he approved, and Jane Mans
seconded the motion, The Minutes were unanimously approved.
Board member Marrs moved to pay the bills,Vic Ramirez seconded the motion,and it
was approved.
Friends of the Library Report: Friends of the Library President Jeanie Farnworth
reported that the ongoing book sale is a tremendous success, Started the first week in December,
$922.05 ha.,been brought in to date. The Friends of the Library have put on book sales twice a
year, in May and October, A book sale will take place in May,and the Friends of the Library will
decide later in the year whether to hold one in October, The Director will talk with Assistant
Director Janice Campbell about the status of the animal chairs(bear and lion),which the Friends
of the Library wiL purchase for the children's section. The Friends of the Library will hold their
annual Valentine's Day party for the Library Staff on February 32 at noon. Jeanie Farnworth
also reported they received a donation of$561.
Director's report:
The Director passed out the new Library Board roster.
- Strategic Planning Committee meeting,January 15,2004,6:30-8:30. The Director
will contact members of the Strategic Planning Committee to advise them of the
meeting date/time, Board member Nancy Merrill will be unavailable tilt after
February 4,2004.
- The Library will be closed for the Martin Luther King,Jr.,Holiday on Monday,
January 19,2004.
- Adult Reference Service. Started on January 5,2004,the Adult Reference Service
is staffed 35 hours a week. The Director passed out a staffing schedule. Patrons
have responded very positively to the Reference Service, A new local history-let/‘°r4" (
case will be installed Thursday,January 15,2004,
- Vandalism Issue, an Update. The Library Director met with two officers from the
Sheriffs Department on Thursday, December II,2003. A female suspect has been
committed to a state institution temporarily,and the vandalism has stopped. The
officers advised the Library to post library patron rules of behavior. The Director
will bring a draft(in English and Spanish)to the next meeting of the Library Board
for review and approval,
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