Minutes - 2003 - Eagle Public Library - 10/13/2003 - Regular DRAFT OF MINUTES OF OCTOBER 13,2003
EAGLE PUBLIC LIBRARY-BOARD OF TRUSTEES MEETING
• The Eagle Public Library board of Trustees meeting was called to order at 7:05 PM by President
Victor Ramariz. Present were the Director,the City Council Liaison Stan Bastion,Friends of the
Library representative Jeannie Farnsworth,and all Board members except Don Gray.
• Jane made a motion that the Agenda and Minutes be approved and Terry seconded the motion.
• The Board held their annual election of officers. The officers for the 2003-2004 are: Terry Loftus,
President;Nancy Marshall, Vice-President;and Jane Marrs, Secretary.
• Vic made a motion to approve the payment of bills and this was seconded by Jane. Ron reported that
there was$51,000 left in the budget as of September 30, 2003. He is unsure of the date of the general
fund transfer and the Boise reimbursement,but projects that there may be sufficient funds to run the
library until January 10, 2004.
• Jeannie reported that the Friends of the Library book sale generated$3,396 and that book dealers are
big buyers. Out of the proceeds, $1927.85 will be used for an encyclopedia purchase. Pam Carter will
initiate and manage an on-going book sale for the Friends. A general goal is to increase the
membership of the Friends of the Library.
• Ron gave the following Director's Report:
1. Jane Marr is re-appointed to a five-year Library Board term which expires on 9/30/08.
2. Three new library assistants have been hired to fill openings. One Page is still being selected.
Two relief assistants and two Pages have also been selected and will be paid out of the library
relief budget.
3. Jeannie and Sara will be the staff attending the CODI/HUG conference in SLC Nov 5-7. The
purpose of attending the conference is to become knowledgeable about the LYNX automation
migration issues as the company changes from Dynix to a new Horizon web based product. The
Eagle Public Library will need to fund approximately 7%of the total$148,000 cost to the
consortium to transition to the new product and program. The transition timeline is approximately
three years.
4. Ron has reviewed the peculiarities of Idaho law in regard to bid law requirements, the disposition
of unwanted donations and disposing of withdrawn materials/equipment. The City Attorney is
drafting a policy to define the procedures to be used to dispose of donated and withdrawn
materials to the Friends of the Library-.
5. The dedication of the Self-check machine was a success and was good publicity for the
benefactors.
• Stan,as Liason,suggested that the Director plan a quarterly appearance at City Council meetings and
give a"good news"report at that time.
• There were no Committee Reports
• Unfinished Business concerned the appointment of a Strategic Planning Committee and the next steps
in that planning process. Ron will arrange a date in early December for an orientation to the process.
The Board discussed the future composition of the committee. Victor made a motion that the
committee consist of four Board members and Ron so far with Stan as an ex-officio member;the board
will then recommend and compile an initial steering committee and will adjust and expand that
committee as needed. Terry seconded the motion,
• New Business-Ron recommended that in the future the $7200 Relief Budget be used not only for the
four relief personnel but also to contract with a Web Master and someone to train the staff in reference.
Currently,the Web Master is paid$20 per hour. Vic made a motion to authorize Ron to initiate that
change and Nancy seconded the motion. Stan recommended that a contracted job description be
written. Ron noted also that a deliverables list would be part of any contract.
• Additional Items or Public Comment-none
• Meeting.Dates-The Board agreed to select the Monday before the 2'd Tuesday of the month as
meeting dates. The remaining meetings for 2003 will be November 10th and December 8'''.
• Adjozurnrncnt_Vic made a motion that the meeting be adjourned and Nancy seconded the motion.
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DRAFT OF MINUTES OF OCTOBER 13,2003
EAGLE PUBLIC LIBRARY-BOARD OF TRUSTEES MEETING
. The Eagle Public Library board of Trustees meeting was called to order at 7:05 PM by President Victor Ramariz.Present were the
Director,the City Council Liaison Stan Bastion,Friends of the Library representative Jeannie Farnsworth,and all Board members
except Don Gray.
. Jane made a motion that the Agenda and Minutes be approved and Terry seconded the motion.
. The Board held their annual election of officers.The officers for the 2003-2004 are: Terry Loftus,President;Nancy Marshall,
Vice-President;and Jane Marrs,Secretary.
. Vic made a motion to approve the payment of bills and this was seconded by Jane.Ron reported that there was$51,000 left in the
budget as of September 30,2003.He is unsure of the date of the
�
e-'='! rrd transfere€$44-000,but projects that there ape
sufficient funds to run the library until January 10,2004. ✓el� o'V fi;
ffi
. Jeannie reported that the Friends of the Library book sale generated$3,396 and that book dealers are big buyers.Out of the
proceeds,$1927.85 will be used for an encyclopedia purchase.Pam Carter will initiate and manage an on-going book sale for the
Friends.A general goal is to increase the membership of the Friends of the Library.
. Ron gave the following Director's Report:
1. Jane Marr is re-appointed to a five-year Library Board term which expires on 9/30/08. y/�/
{}t4. 1J. d "
2. ,Two new library assistants have been hired to fill openings.4'he Page/are still being selected. Two relief assistants have /
also been selected and will be paid out of the library relief budget.
3. Jeannie and Sara will be the staff attending the CODI/HUG conference in SLC Nov 5-7. The purpose of attending the
conference is to becoe nodgeable about the LYNX automation migration issues as the company changes from
Dynex to a Horizon��produe[ The Eagle Public Library will need to fund approximately 7%of the total$148,000 cost to
the consortium to transition to the new product and program. The transition timeline is approximately three years.
4. Ron has reviewed the peculiarities of Idaho law in regard to bid law requirements,the disposition of unwanted
donations and disposing of withdrawn materials/equipment. The City Attorney is drafting a policy to define the
procedures to be used to dispose ofepertyy.,2)(y.) ,•_; yR- p
5. The dedication of the Self-check machine was a success and was good publicity for the benefactors.
• Stan,as Liason,suggested that the Director plan a quarterly appearance at City Council meetings and give a"good news"report
at that time.
. There were no Committee Reports
. Unfinished Business concerned the appointment of a Strategic Planning Committee and the next steps in that planning process.
Ron will arrange a date in early December for an orientation to the process. The Board discussed the future composition of the
committee. Victor made a motion that the committee consist of four Board members and Ron so far with Stan as an ex-officio
member;the board will then recommend and compile an initial steering committee and will adjust and expand that committee as
needed.Terry seconded the motion.
http://mailhost.idaho-lynx.org/horde/imp/view.php3?mailbox=INBOX&index=140&bodypar... 11/5/03
• New Business-Ron recommended
also to contract that Page 2 of 2
with a Web the
Initiate that change Master. unent c,='the$7200ReliefB
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• Addition mmended �
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• Meetin ., '
Dates- The Board agreed to Cer '� o
meetings for 2003 will be select the
November 10th and Monday before the 2nd Tuesday of the
• Ad'ourn December
ment month as meeting dates. The re
Vic made a motion that the
remaining
meeting be adjourned and Nancy Seconded the motion.
7
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ndex=140&bodypar 11/5/03