Minutes - 2003 - Eagle Public Library - 09/08/2003 - Regular DRAFT OF MINUTES OF SEPTEMBER 8, 2003 Page 1 of 2
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DRAFT OF MINUTES OF SEPTEMBER 8,2003
EAGLE PUBLIC LIBRARY-BOARD OF TRUSTEES MEETING
• The Eagle Public Library Board of Trustees meeting was called to order at 7:10 PM by President Vic Ramariz.Present were the
Director,the City Council Liaison Stan Bastion,Friends of the Library representative,Jeannie Farnsworth and all Board members
except Terry Loftus.
. Jane made a motion that the Agenda be approved and Don seconded the motion.
. Nancy made a motion that the minutes of the August meeting be approved as written and Jane seconded the motion.
. Jeannie reported that the Friends of the Libary are gearing up for the annual Book Sale on October 11 and 12th.They have tons of
books and anticipate about$3,000 in profit again.Bookmarks are being given to each patron in order to advertise in addition to
radio spots and other ads.September 26th is the scheduled dedication of the self-check machine and two sessions to train
volunteers in mentoring patrons to use the self-check machine.The display system for art will not be ordered and the$2,000
diverted to other library items of higher need and priority.
. Jane made a motion that the bills be approved and Don seconded the motion which passed unanimously.Ron reported that the
Minitex negotiation is complete and that the library costs were negotiated from$8600 down to approximately$1,700.
• Ron gave the following Director's Report:
1. Ron will be off work and out of state on October 2-3 due to an elderly family member's scheduled surgery.
2. The following are the requests and priorities for the Friend's of the Library funds:
$2,100-Biography encyclopedia
Display Cabinetry for the foyer to market newly acquired circulation items.New books and items will be displayed here for a
week so that all patrons can see what is new at the library.Use the lower shelves of these cabinets for an on-going book sale
Strategic Planning copying costs
Hardy,stuffed animals for the children's room
Costs of compiling a basic chronology handbook of Eagle.
3. The most valuable session for Ron at the PNLA conference was the Cultural Passport Program which Boise library is open to
extending to the Eagle Library next year.Nancy also attended sessions and enjoyed both the power point presentation of all new
library facilities in the state and information and resources about foundations.Staff will not be attending the ILA conference this
year
4. There are four library vacancies and 20 applicants.
5. The Self-check Dedication event is scheduled for September 26
6. Ron has agreed to give the Echo Creek Homeowner's Association another chance at meeting at the library since they have new
officers who have agreed to the guidelines for meeting at the library.
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DRAFT OF MINUTES OF SEPTEMBER 8, 2003 Page 2 of 2
. There were no Committee Reports
• Unfinished Business
The Council passed the 2003/2004 budget unanimously.Ron thanked Stan for his suggestions for presentation.
Jane made a motion and Don seconded the motion that as a trial period until December 31st,the Library not open until 11:00 AM on
Thursdays to allow for staff planning from 9-11 and on Saturday,open hours be extended from 4 to 5:00 PM.
The board approves Ron denying cell phone use in the library proper.They may still be used in the foyer and patio.
The City Attorney has approved the draft contract with Boise Library for an annual$39,000 minimum Reimbursement Contract
which will run for two years.Nancy made a motion that the Board recommend approval of the contract to the City Council and Jane
seconded the motion.
The Board recommended that Ron wait and see if we get$20,000 in excess taxes before using monies from the Boise reimbursement
to put with the$8,000 3M credit in order to purchase a second self-check machine.
. New Business A discussion of how to best begin the Stategic Planning process resulted in a request for Ron to post a
notice in the library asking for those patrons interested in being part of the process to contact him;Board members also
need to bring names of other possibly interested people to the next meeting.A steering committee of leaders can be
selected from that group;surveys,data gathering methods and focus groups can be used by that steering committee to
include a wide variety of stakeholder opinions and ideas in the plan.
. The Next Meeting Date is scheduled for Monday,October 6,2003.
• Jane made a motion that the meeting be adjourned at 9:00 PM and Con seconded the motion.
Nancy Marshall,Secretary
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