Minutes - 2003 - Eagle Public Library - 08/04/2003 - Regular Untitled Page 1 of 2
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DRAFT OF MINUTES OF AUGUST 4,2003
EAGLE PUBLIC LIBRARY-BOARD OF TRUSTEES MEETING
• The Eagle Public Library Board of Trustees meeting was called to order at 7:03 by Vice-President,Terry Loftus in the absence of
President Victor Ramirez.Present were all other Board members,the Director and the City Council Liaison Stan Bastion
• Added to the Agenda were a consideration of the Fiberpipe contract and the approval of the proposed 2003-2004 EPL Budget.
• Don made a motion that the minutes of the July meeting be approved as written and Jane seconded the motion.Passed
unanimously.
• No Friends of the Library were present in order to give a report.
• Nancy made a motion that the bills be approved as submitted.Jane seconded the motion and the motion passed unanimously.A
clarification on the returned chips to Minitex were that we will get full credit less a 15%restocking fee.
• Ron gave the following Director's Report:
• Ron will be regularly attending two meetings.One is the City Hall Staff meeting for all department heads on the
3rd Thursday of each month.The other is FARRIT,a quarterly meeting for the State Library for improving
reference access to Idaho related materials.
• Ron reported that he has two speaking engagements scheduled,one for FARRIT and the other in Ontario in the
spring.Nancy made a motion that Ron be granted professional leave,i.e.the days be considered working days with
pay,and Jane seconded the motion which passed unanimously.
• Ron explained several budget issues in preparation for the presentation to the City Council on Tuesday at 5:00 PM.
One was the projected Expenditures Report for FY 2003/2004.He also explained how he plans to schedule staffing
for the remainder of the fiscal year and how the new PERSI rule allows part-time employees to work over 19 hours
per week up to five months without FICA(this rule has a total hour limit of 1040 hours per year).Ron also
explained the Projected Library Fund Short Fall handout and did a perception check of all Board members that we
unanimously still agree to the strategy of remaining an independent budget entity and to build the reserve fund to
cover the shortfall.
• Ron reported that he is still negotiating with 3M on the return of equipment and that the staff management team
fully supports this decision to return this equipment..
• The Self-check machine will be dedicated on August 22nd and Ann will be present for that event.That will begin a
week long promotion to increase the use of the machine from 10%to 20%of all items checked out.
• Ron reported that 1,079 children registered for the Summer Reading Program.He plans to have no children's
programs planned in August from this time forward in order to give time for planning for the Sept-July programs.
• PNLA conference is next week and several staff will attend.The keynote speaker session by Sherman Alexi is free
to the public on Wednesday at 7:00 PM.
• The Library reorganization on Monday will be quite a task.If there are volunteers who wish to help,they need to
contact Jeanie.
http://mailhost.idaho-lynx.org/horde/imp/view.php3?mailbox=INB OX&index=6 1&bodypart... 8/1 1/05
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• Liaison Report:Stan displayed the report and budget requests that the Ada County Sheriff gave to the City Council last week as
an example of a agency which requests City funding in a graphically effective way.
• Unfinished Business
1. The Patron Cell Phone Use Policy will be held until a full review of the policy manual,particularly"patron
expectations,"can be completed.
2. Jane made a motion and Nancy seconded the motion that the Fiberpipe contract as our new internet provider be
signed.
• New Business
1. Jane made a motion and Don seconded the motion that the proposed budget in its final form discussed tonight,be
presented to the City Council.Passed unanimously.
• There were no additional items
• The next meeting will be on Monday,September 8th at 7:00 PM.
• Don made a motion and Jane seconded the motion that the meeting be adjourned at 8:45.
Nancy Marshall,Secretary
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DRAFT OF MINUTES OF AUGUST 4,2003
EAGLE PUBLIC LIBRARY-BOARD OF TRUSTEES MEETING
. The Eagle Public Library Board of Trustees meeting was called to order at 7:03 by Vice-PresidenTerry Loftus,in the absence of
President,Victor Ramirez.Present were all other Board members,the Director and the City Council Liaison. !°
. Added to the Agenda were a consideration of the Fiberpipe contract and the approval of the proposed 2003-2004 EPL Budget.
. Don made a motion that the minutes of the July meeting be approved as written and Jane seconded the motion.Passed
unanimously.
• No Friends of the Library were present in order to give a report.
. Nancy made a motion that the bills be approved as submitted.Jane seconded the motion and the motion passed unanimously.A
clarification on the returned discs to 3M was that we will pet full credit less a 15%restocking fee.
• Ron gave the following Director's Report:
. Ron will be regularly attending two meetings.One is the City Hall Staff meeting for all department heads on the
3rd Thursday of each month.The other is FARRIT,a quarterly meeting for the purpose o€-a11-1ibraries developing
their web pages.
. Ron reported that he has two speaking engagements scheduled,one for FARRIT and the other in Ontario in the
spring.Nancy made a motion that Ron be granted professional leave,i.e.the days be considered working days with
pay,and Jane seconded the motion which passed unanimously.
. Ron explained several budget issues in preparation for the presentation to the City Council on Tuesday at 5:00 PM.
One was the projected Expenditures Report for FY 2003/2004.He also explained how he plans to schedule staffing
for the remainder of the fiscal year and how the new PERSI rule allows part-time employees to work over 19 hours
per week up to five months without FICA(this rule has a total hour limit of 1040 hours per year).Ron also
explained the Projected Library Fund Short Fall handout and did a perception check of all Board members that we
unanimously still agree to the strategy of remaining an independent budget entity and to build the reserve fund to
cover the shortfall.
. Ron reported that he is still negotiating with 3M on the return of equipment and that the staff management team
supports this decision.
. The Self-check machine will be dedicated on August 22nd and Ann will be present for that event.That will begin a
week long promotion to increase the use of the machine from 10%to 20%of all books checked out.
. Ron reported that 1,079 children registered for the Summer Reading Program.He plans to have no children's
programs planned in August from this time forward in order to give time for planning for the Sept-July programs.
. PNLA conference is next week and several staff will attend.The keynote speaker session by Sherman Alexi is free
to the public on Wednesday at 7:00 PM.
. The Library reorganization on Monday will be quite a task.If there are volunteers who wish to help,they need to
contact Jeanie.
http://mailhost.idaho-lynx.org/horde/imp/view.php3?mailbox=INBOX&index=52&bodypart... 8/19/03
Untitled Page 2 of 2
• Liaison Report: Stan displayed the report and budget requests that the Ada County Sheriff gave to the City Council last week as
an example of a agency which competes for City monies.
• Unfinished Business
1. The Patron Cell Phone Use Policy will be held until a full review of the policy manual,particularly"patron
expectations{'can be completed.
2. Jane made a motion and Nancy seconded the motion that the Fiberpipe contract as our new internet provider be
signed.
• New Business
1. Jane made a motion and Don seconded the motion that the proposed budget in its final form discussed tonight,be
presented to the City Council.Passed unanimously.
• There were no additional items
• The next meeting will be on Monday,September 8th at 7:00 PM.
• Don made a motion and Jane seconded the motion that the meeting be adjourned at 8:45.
Nancy Marshall,Secretary
http://mailhost.idaho-lynx.org/horde/imp/view.php3?mailbox=INBOX&index=52&bodypart... 8/19/03