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Minutes - 2002 - Eagle Public Library - 01/14/2002 - Regular DRAFT MEETING MINUTES EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES JANUARY 14,2002 AT 7:00 P.M. LIBRARY CONFERENCE ROOM CALL TO ORDER 7pm, Ann, Liz, Vic, Stan, Don, Terry, and Maureen present APPROVAL OF THE MINUTES-Liz moved to approve, Terry seconded FRIENDS OF THE LIBRARY REPORT—comments provided by Ann The friends will again provide a Valentines Day lunch for staff on Feb 14. More large book bags have been ordered. The friends are continuing to receive many donated books. APPROVAL OF BILLS-Terry moved to approve, Liz seconded We are paying for three Idaho Power Bills due to timing(about 1,000/month). DIRECTOR'S REPORT—by Ann Music has been added to the periodicals circulation pie chart. Copyright laws have been checked on and the library does have to replace VCR copies. Eagle residents were responsible for about 72%of borrowing in the last month. Internet filtering procedures have been adjusted to provide patron convenience and save staff time. Patrons with punched cards(signifying need for filtering)are now able to log themselves on using an a password that is changed daily. The Gates computers in the children's area are open all the time because they lack internet access. The Library is offering an adult computer training class taught by a volunteer. Colin fixed the color printer. He is also doing inventory on all unshelved items. The library has a new American Flag. It was bought by the city of Eagle and delivered by Craig from Troutman. 3M Self Check System price went up $300. COMMITTEE REPORTS—none UNFINISHED BUSINESS Meeting Room Use and Policy Review The December Chamber of Commerce Meeting went very well; River Rock House catered. The Chamber has asked for use of the meeting room on the second Tuesday of each month at lunch time or alternate months. Liz suggested we amend the library policy rather than make an exception to current policy. This would involve specifically identifying Chamber use. Discussed idea of keeping part of the meeting room deposit for cleaning fees. This raised the question of whether such a fee then becomes a use fee?Vic pointed out that we don't directly benefit—just maintaining status quo as long as we don't charge more than it costs to do the cleaning. For example, charge $25 if the kitchen is not used and $50 if it is. Then keep at least$5 if don't use kitchen,keep $10 if the kitchen is used. Changes suggested: Section 1 -Library, City, Friends of the Library and Eagle Chamber sponsored activities are given priority, however,the library may not cancel an existing reservation for their own use. Section 3 -Reservation requests must be submitted one week in advance, in writing, with partially refundable deposit. Issues: Vic will talk to Stan about where or if a line should be drawn between non-profit and for profit organizations. Ann believes that the Boise Library does not charge; she will check. A decision was made to vote on the first two section changes and research other policies. Terry moved to accept changes and Vic seconded; all voted in favor. After the vote, Stan raised another question. Could the Republican party use? Satellite Dish Stan reported that it should be ok to go ahead. Don will create a digital photo mock-up on a rendering program to illustrate the final disposition and share this with Bill Vaugh for final approval. NEW BUSINESS New City Hall Stan announced that the new city hall will be built on property close to the library. The building concept ultimately calls for a performing arts center, county sheriffs office and accessor's office. Bids are being collected from three architectural firms. ADDITIONAL ITEMS OR PUBLIC COMMENT-none SELECTION OF NEXT MEETING DATE—February 11 ADJOURNMENT -Terry moved to adjourn, Liz seconded DRAFT MEETING MINUTES EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES JANUARY 14,2002 AT 7:00 P.M. LIBRARY CONFERENCE ROOM CALL TO ORDER 7pm, Ann, Liz,Vic, Stan, Don, Terry, and Maureen present APPROVAL OF THE MINUTES- Liz moved to approve, Terry seconded FRIENDS OF THE LIBRARY REPORT—comments provided by Ann The friends will again provide a Valentines Day lunch for staff on Feb 14. More large book bags have been ordered. The friends are continuing to receive many donated books. APPROVAL OF BILLS-Terry moved to approve, Liz seconded We are paying for three Idaho Power Bills due to timing(about 1,000/month). DIRECTOR'S REPORT—by Ann Music has been added to the periodicals circulation pie chart. Copyright laws have been checked on and the library does have to replace VCR copies. Eagle residents were responsible for about 72%of borrowing in the last month. Internet filtering procedures have been adjusted to provide patron convenience and save staff time.Patrons with punched cards(signifying need for filtering)are no nee to log themselves on using an a password that is changed daily. The Gates computers in the children's area are open all the time because they lack internet access. The Library is offering an adult computer training class taught by a volunteer. Colin fixed the color printer. He is also doing inventory on all Ashelvqgiteimis. The library has a new American Flag. It was bought by the city of Eagle and delivered by Craig from Troutman. 3M Self Check System price went up $300. COMMITTEE REPORTS—none DRAFT MEETING MINUTES EAGLE PUBLIC LIBRARY BOARD OF TRUSTEES JANUARY 14,2002 AT 7:00 P.M. LIBRARY CONFERENCE ROOM CALL TO ORDER 7pm, Ann, Liz, Vic, Stan, Don, Terry, and Maureen present APPROVAL OF THE MINUTES-Liz moved to approve, Terry seconded FRIENDS OF THE LIBRARY REPORT—comments provided by Ann The friends will again provide a Valentines Day lunch for staff on Feb 14. More large book bags have been ordered. The friends are continuing to receive many donated books. APPROVAL OF BILLS-Terry moved to approve, Liz seconded We are paying for three Idaho Power Bills due to timing(about 1,000/month). DIRECTOR'S REPORT—by Ann Music has been added to the periodicals circulation pie chart. Copyright laws have been checked on and the library does have to replace VCR copies. Eagle residents were responsible for about 72%of borrowing in the last month. Internet filtering procedures have been adjusted to provide patron convenience and save staff time.Patrons with punched cards(signifying need for filtering)are now able to log themselves on using an a password that is changed daily. The Gates computers in the children's area are open all the time because they lack internet access. The Library is offering an adult computer training class taught by a volunteer. Colin fixed the color printer. He is also doing inventory on all unshelved items. The library has a new American Flag. It was bought by the city of Eagle and delivered by Craig from Troutman. 3M Self Check System price went up $300. COMMITTEE REPORTS—none UNFINISHED BUSINESS Meeting Room Use and Policy Review The December Chamber of Commerce Meeting went very well; River Rock House catered. The Chamber has asked for use of the meeting room on the second Tuesday of each month at lunch time or alternate months. Liz suggested we amend the library policy rather than make an exception to current policy. This would involve specifically identifying Chamber use. Discussed idea of keeping part of the meeting room deposit for cleaning fees. This raised the question of whether such a fee then becomes a use fee?Vic pointed out that we don't directly benefit—just maintaining status quo as long as we don't charge more than it costs to do the cleaning. For example, charge $25 if the kitchen is not used and$50 if it is. Then keep at least$5 if don't use kitchen, keep $10 if the kitchen is used. Changes suggested: Section 1 - Library, City, Friends of the Library and Eagle Chamber sponsored activities are given priority, however,the library may not cancel an existing reservation for their own use. Section 3 -Reservation requests must be submitted one week in advance, in writing,with partially refundable deposit. Issues: Vic will talk to Stan about where or if a line should be drawn between non-profit and for profit organizations. Ann believes that the Boise Library does not charge; she will check. A decision was made to vote on the first two section changes and research other policies. Terry moved to accept changes and Vic seconded; all voted in favor. After the vote, Stan raised another question. Could the Republican party use? Satellite Dish Stan reported that it should be ok to go ahead. Don will create a digital photo mock-up on a rendering program to illustrate the final disposition and share this with Bill Vaugh for final approval. NEW BUSINESS New City Hall Stan announced that the new city hall will be built on property close to the library. The building concept ultimately calls for a performing arts center, county sheriff's office and accessor's office. Bids are being collected from three architectural firms. ADDITIONAL ITEMS OR PUBLIC COMMENT-none SELECTION OF NEXT MEETING DATE—February 11 ADJOURNMENT -Terry moved to adjourn, Liz seconded