Minutes - 2000 - Eagle Public Library - 06/05/2000 - Regular EAGLE PUBLIC LIBRARY BOARD
MINUTES
06-05-00
Present: Ann, Liz, Terry, Don, Jeannie, Stan
1. Call to order, 6:12 p.m.
2. No changes to the agenda
3. Minutes corrected and approved. Don/Liz
4. Friends' Report: Jeannie outlined their time frame for the weekend book sale.
They purchased a large sign advertising the sale for the yard. Boy scouts are
helping.
The display case has been ordered. The overhead projector is in the library,
but still in the box.
5. Treasurer's Report: No statistics from the city yet.
6. Approval of Bills. Ann noted that the $1,000 bill was for security labels for CD's
at $1 per label. The board discussed CD security and copyright law, making
several suggestions to think about in the future should theft prove a problem.
A high-speed duplicator (for duplicating missing disks but staying within
copyright law) was one of those suggestions.
7. Director's Report:
♦ Ann is still talking with Ada Community about issuing their cards. Ann
recommends that we stick to the written contract and the Board agreed.
♦ Finch-Brown added the coin box to the replacement Lanier and all other copiers on
site are working.
♦ Ann is still trying to get Quality to return phone calls to answer her request for a
copy of the warranty documents from the installation of the phone system. (Ironic?)
♦ Ann in contact with Tom about patio gates. Because ours is a double size, he said
purchase and wiring would be pricey. The Board suggested that, rather than a
double door, what about one fixed panel and one that opened? The Board
directed Ann to get a firm price on a double gate with wiring and other possible
design options so we could use bond money to complete this project.
♦ The Board discussed a plan for interviewing new Board candidates
♦ Discussed employee terminations. Workman's comp was denied but
unemployment was not. The unemployment contact said that the termination did
not concern one single incident, but rather many over a period of time. EPL is
potentially liable for up to $1958.62. The City lawyer advised to pay rather than
challenge.
♦ Janice read at McDonald's and received a $250 check for the library.
♦ Didn't get the City lawyer and auditor together yet to meet with the Board. Our
plan now is to begin educating all sides on the issue of the proposed budget-
structure-related-to-the-city's-budget proposal this fall. Our goal is to take our
time and make sure both sides understand and support any changes that might
eventually be made.
8. Committee Reports: Liz said that when she returns in late July she will get the
Policy Manual collected and edited for Board attention at the August meeting
when the new Board members join.
9. Unfinished Business: Budget. The board worked on the budget again,
reviewing Terry's chart, explaining numbers, adding a column to represent job
level.
10. New Business: The Board regretfully accepted Ivy's resignation. Ann has an
application on her desk from a young lady who is just graduating with a
Masters in Information Services from Arizona and a Bachelor's in English from
Gonzaga. Ann also said that Tracy has all of the skills to do Ivy's job and may
be interested in applying for it. Ann and Janice looked at skills and job needs
for the summer and have made some decisions about hours and personnel, so
a fast decision does not need to be made about Ivy's job.
11. Other: Terry reports that the power in the study carrels is active. The staff is
working on a policy whereby patrons can access the T-1 line using their own
laptop computers.
12. Next Meeting: Ann will organize an informal meeting in July for Don and Terry
to help her interview potential Board Candidates.
August 21, 2000 will be the next formal board meeting at 7:p.m.
13. Meeting adjourned 7:21 Don/Liz