Minutes - 2000 - Eagle Public Library - 05/08/2000 - Regular EAGLE PUBLIC LIBRARY BOARD
Board Meeting
May 8, 2000
Minutes amended, 06-06-00
Present: Ann, Stan (City Council), Don, Liz, Susan, Terry
1. Call to order, 7 p.m. by Terry
2. Agenda ammended to include an Executive Session after adjournment
3. Approval of minutes from April 12, 2000. Susan/Don
4. Friends Report—none
5. Treasurer's report—looked at city report through March. Our budget is 43% spent.
6. Approval of bills—Susan/Liz. Comments by Stan: The City wished to change our
accounting procedure. This is needed according to the auditor. The library needs to
be in a separate account so that the library portion would show differently on the tax
bill (as a line item) and our account would show the whole revenue. The city would
continue to do the accounting and sign the checks. We need to ask Jo Bolen the
auditor to the next board meeting. We also need to check state Library Law:
• Exactly what are the laws governing our funds?
• Will the line item show separate from the bond?
• The city is interested in having a lower reserve fund. Will the library be expected
to maintain a reserve fund and where does that go at the end of the year?
• What about overages in the budget? What is the procedure? If there is money left
over, does the library maintain control or lose the money to the general fund?
• We also need to consult with the city lawyer.
7. Directors' Report:
• Statistics showed a 224% increase in business this year
• Ada cards. Dian Hoffpauir now wants us to issue Ada Community cards. Ann
recommends sticking to the Lynx! agreement. Susan added that a patron can
purchase a non-resident card if he/she does not want to travel to Ada, Star, a
bookmobile, the Mall, or BPL to get a card. Ann added that if Ada wanted us to
issue cards they would have to provide the cards, the bar codes, plus reimburse
EPL for the clerical time. An additional problem is that only one EPL employee has
the computer rights to get into their data bases to add patron information. The
EPL Board recommended adhering to the letter of the Lynx! agreement.
• Finch Brown. Still having massive problems with the Ricoh copier. The boss finally
agreed to exchange a Lanier worth $2000 more for the Ricoh and no additional
cost to us. The Board suggested that we ask for a several week trial to make sure
the machine is easy to use and dependable.
• Quality Communication—Ann will look at the bid requirements and warranty
specifications with the help of Tom and Rob. We need to get the phone system
working and then try not to do business with this group again.
• Courtyard gate. There is bond money to complete this project, but Ann is still
looking. The gate of choice will be locked, but if the fire alarm system is activated,
the gate will be unlocked electrically for safety purposes. Marty (not Quality) will
probably be contracted to complete the wiring.
• Bookmarks. A request was made to hand out free bookmarks. Unfortunately,
because there is MetLife advertising on the bookmarks, the Board said no.
However, the Friends could be contacted about distribution.
• May 17th, Sarah Long, national president of ALA will visit the EPL. Friends are
taking care of the reception. Ann will call about publicity.
• Job descriptions are not back from the city yet.
• Terry and Ivy working on the wiring and laptops and scanner/PC hookups
• July 28 is the summer reading party.
• Correctional Industries bid $1688 for the display case that the Friends will purchase
for the library. Board approved.
8. Committee reports—last segment on hold for now. The friends will buy EPL an
overhead projector. Do need a clear policy on the more expensive equipment.
9. Unfinished business—Budget cycle. The board will work on the budget at 7:30,
Saturday, May 20, at the library.
10. New business. The board accepted the resignations of Susan Thomas (term expires
9/00) and Kellie Fischer (term expires 9/03). Ann will call for resumes and we will
select or interview at the next Board meeting.
11. Next meeting—June 5, 2000-6 p.m.
12. 8:11 p.m. adjourn
13. Executive Session convened.